ccm 16.4.2. Edition statement (LCRI 21.3B)
16.4.2. Edition statement (LCRI 21.3B)
If the change in an edition statement indicates a change in the subject matter or a change in physical medium,
This is a change over past practice where changes in edition statements were always considered minor.make a new description.
Major changes:
North American ed. ® North and Central American ed. {change in scope}
Health professional/researcher ® Health industry
Minor changes:
Doctor’s ed. ® Physician’s ed.
International ed. ® International version
16.4.3. Type of resource: newspapers and monographic series
Do not make a new record when a serial changes its format from a newspaper to a regular serial (or vice versa) or from a serial to a monographic series (or vice versa). Instead, give the information in a note. In the case of a newspaper, leave the serial type code as "n."(fixed field 008/21) In the case of a monographic series/serial, the serial type code may be updated to reflect the most recent format.
Ser tp: n
130 0# $a Looking glass (Hatfield, Ark.)
245 14 $a The looking glass.
260 ## $a Hatfield, Ark. : $b Gene Owen, $c [1975]-
310 ## $a Monthly, $b July 1976-
321 ## $a Weekly, $b Apr. 3, 1975-June 17, 1976
362 0# $a Vol. 1, no. 1 (Apr. 3, 1975)-
500 ## $a Published as a weekly newspaper, 1975-June 1976; as a monthly magazine, July 1976-
This is a change over past practice where changes in edition statements were always considered minor.
Lcri 21.3B. Serials
3) The edition statement changes (see rule 12.1F1) and the change indicates a change in subject matter or a change in physical medium.
Aacr2 12.1F1.
Ceg 260 field Subfield $b is always preceded by a space-colon- space ( : ).
ccm 7.2.4. Variant titles that are minor title changes
AACR2 21.2C2b lists the categories of minor changes to the title proper. Once a change is determined to be minor, decide how to note the change. Some form of note should always be given, whether it be explicit (e.g., "Some issues have title: ..." (246)) or general (e.g. "Title varies slightly" (500)). Consider the value of providing the additional access when deciding whether to give a 246 field for the minor change. If the change affects searching or if it is thought that another cataloger might consider the change to be major, prefer giving the change explicitly to show that you have determined it to be minor. When an added entry (246) is needed, the minor change is given explicitly in the note. If no added entry is necessary, a "Title varies slightly" note may suffice.
245 10 $a Annual report / $c California Military Institute. {made up example}
246 1# $i Some issues have title: $a Annual report of the California Military Institute
245 00 $a Freeport daily journal.
246 1# $i Alternate issues published with title: $a Chicago daily telegraph
but ...
In cataloging record:
245 00 $a Water quality data summary statistics.
On later issue: Water quality data summary statistics for the year 1990
Added to record:
500 ## $a Title varies slightly.
For more information on minor changes and further examples, see Module 16.
In some cases, there may already be a 246 field present, created under the provisions of LCRI 21.30J (see CCM 7.2.3. above). For example, the original title contained an ampersand and a 246 was given using the spelled out form "and". In later issues the ampersand is replaced on the piece by "and". In this case, a 500 "Title varies slightly" note will suffice.
If the changes occur after the first five words in a long title and have little significance, prefer the "Title varies slightly" note.
CCM 7.2.3. Variant titles that provide access to different forms of words in titles given in field 245 or 246
If the title proper or a variant title contains words that the user might search in a different form, give a 246 field using the variant form. Such access may be given for compound words, spelled out forms of symbols, such as "and" for "&", and spelled out numbers, etc. Give an added entry, in most cases, but do not give a note when this form of the title does not appear elsewhere on the piece (246 3#). LCRI 21.30J lists the situations in which added entries may be given. While you do not have to give every possible added entry, the LCRI says "when in doubt, be liberal in assigning additional title added entries."
Give added entries when the following situations occur within the first five words of the title (excluding initial articles)
a. Abbreviations
Give word(s) spelled out.
245 00 $a St. Louis directory of ...
246 3# $a Saint Louis directory of ...
b. Ampersand (&)
Give as "and" (or equivalent in another language).
245 00 $a Catalogue & index.
246 3# $a Catalogue and index
c. Compound and hyphenated words
Give as one word, two words, or both, as appropriate. (Note: This is generally needed only for online searching. Systems vary in their treatment of hyphenated words. For example, OCLC treats a hyphenated word as one word in a truncated search and as two words in a title browse.)
245 00 $a Forest products year-book. {made up example}
246 2# $a Forest products year book
246 2# $a Forest products yearbook
d. Letters and initialisms (including acronyms)
If an initialism contains punctuation or spaces between the letters, give a variant title omitting the punctuation or spaces; do not make an added entry to add spaces or punctuation.
245 00 $a A.-G. Chemie ...
246 3# $a AG Chemie
245 00 $a AADE editor's journal.
{no 246 for A.A.D.E. editor's journal}
The spelled out form of the initialism or acronym may be given when this can be determined. Note: This form of access is not called for in LCRI 21.30J and is optional. It is most useful when the initialism is not well known or might be misinterpreted and the spelled out form
This type of title was formerly given in field 212.is not given elsewhere in the record. Give this type of access only when considered useful, not routinely.
245 00 $a CD computing news.
246 2# $a Compact disc computing news
245 00 $a CD rateline.
246 2# $a Certificate of deposit rateline
e. Numbers and dates
In cases where a number has been given as part of the title proper, give an added entry for the spelled-out form, and for the Arabic numeral if the number was given as a Roman numeral. (Fig. 7.11.)
245 00 $a 2 AM magazine.
246 3# $a Two AM magazine
Fig. 7.11.
f. Signs and symbols
If a sign or symbol can be given in the title proper (e.g., +), give an added entry for the word represented by the sign or symbol (e.g., plus) in the language of the title proper. For signs and symbols that cannot be represented, see CCM 6.1.3.b.
245 00 $a Denturo +.
246 3# $a Denturo y
g. "Commonly known as" titles
In cases where a serial is conventionally known by a variant title that does not appear on the piece, consider providing an added entry for the title together with a note (AACR2 12.7B4.1).
245 00 $a Library of Congress information bulletin.
246 1# $i Commonly known as: $a LCIB
When a title exemplifies several of the conditions that would warrant an added entry according to LCRI 21.30J, determine which will be most useful and try to combine when possible.
245 00 $a Year-book & calendar of events {made up example}
246 3# $a Yearbook and calendar of events
7.2.4. Variant titles that are minor title changes
AACR2 21.2C2b lists the categories of minor changes to the title proper. Once a change is determined to be minor, decide how to note the change. Some form of note should always be given, whether it be explicit (e.g., "Some issues have title: ..." (246)) or general (e.g. "Title varies slightly" (500)). Consider the value of providing the additional access when deciding whether to give a 246 field for the minor change. If the change affects searching or if it is thought that another cataloger might consider the change to be major, prefer giving the change explicitly to show that you have determined it to be minor. When an added entry (246) is needed, the minor change is given explicitly in the note. If no added entry is necessary, a "Title varies slightly" note may suffice.
245 10 $a Annual report / $c California Military Institute. {made up example}
246 1# $i Some issues have title: $a Annual report of the California Military Institute
245 00 $a Freeport daily journal.
246 1# $i Alternate issues published with title: $a Chicago daily telegraph
but ...
In cataloging record:
245 00 $a Water quality data summary statistics.
On later issue: Water quality data summary statistics for the year 1990
Added to record:
500 ## $a Title varies slightly.
For more information on minor changes and further examples, see Module 16.
In some cases, there may already be a 246 field present, created under the provisions of LCRI 21.30J (see CCM 7.2.3. above). For example, the original title contained an ampersand and a 246 was given using the spelled out form "and". In later issues the ampersand is replaced on the piece by "and". In this case, a 500 "Title varies slightly" note will suffice.
If the changes occur after the first five words in a long title and have little significance, prefer the "Title varies slightly" note.
CCM 7.2.2. b. Caption title. (Field 246 2nd indicator "6")
Definitions given in italics are taken from AACR2.A title given at the beginning of the first page of the text. The table of contents and editorial pages are not considered to be text; therefore, a variant title appearing on these pages is coded as "other title" (see below) rather than "caption title." Do not confuse the variant form “caption title” with the "Title from caption" note that is used when there is no cover or title page and the caption is the chief source.
Caption title. A title given at the beginning of the first page of the text. (AACR2)
Masthead. A statement of title, ownership, editors, etc., of a newspaper or periodical. In the case of newspapers it is commonly found on the editorial page or at the top of page one, and, in the case of periodicals, on the contents page. (AACR2)
CCM 7.2.2. g. Other title. (Field 246 2nd indicator "3")
A title appearing on a source that is not covered by those listed above. The general term "other title" is most often used for a variant title appearing in the masthead or on the contents or editorial page. Consider titles appearing on a page that precedes the title page (a "half-title") or a binder's title (i.e., binding is not that of the publisher) to be "other titles." Include also in this category cover titles that are not the chief source and are found in an inverted format on bilingual serials. Do not consider titles found on the chief source to be "other title"; these titles are recorded as other title information, in an "At head of title" or general note, or are not recorded at all.
245 00 $a Chevrolet Caprice, Monte Carlo, El Camino service manual.
246 30 $a Caprice, Monte Carlo, El Camino service manual
246 13 $a Service manual covering Caprice, Monte Carlo and El Camino
Friday, March 26, 2010
Thursday, March 25, 2010
CCM9.4. Use of the edition statement with other fields in the record
9.4.1. Uniform title
LC serial catalogers will still consult SARs when testing for conflict per updates to LCRI 25.5B reflecting LC series policy change of June 2006.
When serial editions have the same title, a uniform title is required to distinguish them according to LCRI 25.5B
LC serial catalogers will still consult SARs when testing for conflict per updates to LCRI 25.5B reflecting LC series policy change of June 2006.
. When the uniform title is required and all other information is the same, the edition statement is most often used as the qualifier and is recorded as it appears in field 250. For further information on uniform titles for language editions, see Module 5.
130 0# $a Super science (Red ed.)
245 10 $a Super science.
250 ## $a Red ed.
260 ## $a New York, NY : $b Scholastic, Inc.
130 00 $a Super science (Blue ed.)
245 10 $a Super science.
250 ## $a Blue ed.
260 ## $a New York, NY : $b Scholastic, Inc.
LC serial catalogers will still consult SARs when testing for conflict per updates to LCRI 25.5B reflecting LC series policy change of June 2006.
When serial editions have the same title, a uniform title is required to distinguish them according to LCRI 25.5B
LC serial catalogers will still consult SARs when testing for conflict per updates to LCRI 25.5B reflecting LC series policy change of June 2006.
. When the uniform title is required and all other information is the same, the edition statement is most often used as the qualifier and is recorded as it appears in field 250. For further information on uniform titles for language editions, see Module 5.
130 0# $a Super science (Red ed.)
245 10 $a Super science.
250 ## $a Red ed.
260 ## $a New York, NY : $b Scholastic, Inc.
130 00 $a Super science (Blue ed.)
245 10 $a Super science.
250 ## $a Blue ed.
260 ## $a New York, NY : $b Scholastic, Inc.
AACR2 12.7B23. Item described
12.7B23. Item described
12.7B23. Item described
If the description is not based on the first issue or part or on the first iteration, make a note.
a) Serials
i) Numbered serials. Make a note of the issue or part upon which the description is based. If more than one issue or part has been consulted, make a note of the latest issue or part consulted in making the description. Combine information about earliest and latest issues or parts consulted in a single note if both are appropriate. Do not make a note of earliest and/or latest issues or parts recorded in the numbering area.
Description based on: Vol. 1, no. 3 (Aug. 1999); title from cover
(Item described note combined with source of title proper note)
Description based on: No. 8 (Jan./June 1997); latest issue consulted: no. 12 (Jan./June 1999)
Latest issue consulted: 2001/3
(Description based on 1991/1, the first issue)
ii) Unnumbered serials. Make a note of the earliest issue or part consulted (referring to it as instructed in 12.7A2) and its date of publication. If other issues or parts have also been consulted and the latest issue or part can be identified, also give the latest issue or part consulted and its date.
Description based on: Labor and economic reforms in Latin America and the Caribbean, 1995
Description based on: The wood demon / by Anton Pavlovich Chekhov ; translated by Nicholas Saunders and Frank Dwyer, 1993; latest issue consulted: Ibsen : four major plays / translated by Rick Davis and Brian Johnson, 1995
b) Integrating resources.
Make a note of the latest iteration consulted in making the description.
Description based on: 1994 ed. through update 10
Description based on version consulted: Oct. 26, 2000
For remote access resources, always give the date on which the resource was viewed for description.
Description based on contents viewed on Oct. 21, 1999
Title from title bar (viewed on Jan. 13, 2000)
(Item described note combined with source of title proper note)
12.7B23. Item described
If the description is not based on the first issue or part or on the first iteration, make a note.
a) Serials
i) Numbered serials. Make a note of the issue or part upon which the description is based. If more than one issue or part has been consulted, make a note of the latest issue or part consulted in making the description. Combine information about earliest and latest issues or parts consulted in a single note if both are appropriate. Do not make a note of earliest and/or latest issues or parts recorded in the numbering area.
Description based on: Vol. 1, no. 3 (Aug. 1999); title from cover
(Item described note combined with source of title proper note)
Description based on: No. 8 (Jan./June 1997); latest issue consulted: no. 12 (Jan./June 1999)
Latest issue consulted: 2001/3
(Description based on 1991/1, the first issue)
ii) Unnumbered serials. Make a note of the earliest issue or part consulted (referring to it as instructed in 12.7A2) and its date of publication. If other issues or parts have also been consulted and the latest issue or part can be identified, also give the latest issue or part consulted and its date.
Description based on: Labor and economic reforms in Latin America and the Caribbean, 1995
Description based on: The wood demon / by Anton Pavlovich Chekhov ; translated by Nicholas Saunders and Frank Dwyer, 1993; latest issue consulted: Ibsen : four major plays / translated by Rick Davis and Brian Johnson, 1995
b) Integrating resources.
Make a note of the latest iteration consulted in making the description.
Description based on: 1994 ed. through update 10
Description based on version consulted: Oct. 26, 2000
For remote access resources, always give the date on which the resource was viewed for description.
Description based on contents viewed on Oct. 21, 1999
Title from title bar (viewed on Jan. 13, 2000)
(Item described note combined with source of title proper note)
CEG, linking field, $w,$x
w Record control number.
This subfield is used to include a control number in the linking field. Subfield $w may be used in any linking entry field and is repeatable. The control numbers are taken from the following fields of the related record: 001, 010, or 016. The control number should always be preceded by the MARC code of the library or system to which the control number applies. The MARC code must be enclosed in parentheses.
Record control numbers are given only when the related record appears on OCLC. More than one control number may be given, but only the LCCN and OCLC control number are required. (Exception: record control numbers are not input when the linking entry is made for a print title which preceded a later online version. See example in CCM 31.20.4.) If the related record is authenticated, the LCCN (field 010, NUC symbol DLC) must be given. The OCLC control number (field 001, NUC symbol OCoLC) is always given since links are now clickable on OCLC. The Canadiana control number (field 016, NUC symbol CaOONL) may be given but is not mandatory. When more than one control number is given in a link, the order is not prescribed.
Per recommendation from the final report submitted by the PCC Standing Committee on Automation, Task Group on Linking Entries, "Final Report" (http://www.loc.gov/catdir/pcc/archive/tglnkentr-rpt05.pdf) catalogers should record multiple linking entry numbers in linking entry fields, when known, in order to facilitate the goal of true hyperlinking. Record control numbers are given only when the related record appears on OCLC. (Exception: record control numbers are not input when the linking entry is made for a print title that preceded a later online version. See example in CCM 31.20.4.) If the related record is authenticated, the LCCN (field 010, MARC code DLC) must be given. The OCLC control number (field 001, MARC code OCoLC) is always given since OCLC control numbers in the Connexion browser are "hot linked" to retrieve related records. The Canadiana control number (field 016, MARC code CaOONL) may also given. When more than one control number is given in a link, the order is not prescribed. (Note: When OCLC runs a macro to check the structure of elements in 760-787 subfield $w's, as part of this quality control check, the (DLC) $w is placed before the (OCoLC) $w.)
1. Instructions for inputting the LCCN (from field 010 of related record).
The LCCN in subfield $w of a linking entry field corresponds to that in field 010 subfield $a of the related record; but the form input in subfield $w is not the one used in OCLC field 010. Instead, it is, approximately, the machine-readable form of the LCCN. Accordingly, there are differences in how the post-2000 and pre-2001 formats of LCCN are recorded in subfield $w. (See CEG 010 for guidelines on OCLC field 010. See Appendix P for information on formats of the machine-readable LCCN.)
Post-2000 LCCN format:
a) Always input the MARC code "DLC" enclosed within parentheses.
b) Input two leading blank spaces between the symbol "(DLC)" and the year information if the LCCN has no prefix. If the LCCN has a two-character prefix, input no blank spaces between the prefix and the year numbers.
c) Input the four-digit year information.
d) Do not input a hyphen.
e) Input the six-digit number. Input leading zeros where necessary.
776 1# $t ESAIM. Control, optimisation and calculus of variations $x 1292-8119 $w (DLC) 2001203401 $w (OCoLC)45723846
780 00 $t Greater Niles Center news $w (DLC)sn2001061303 $w (OCoLC)45762825
785 00 Public Utilities Commission of Nevada. $t Biennial report $w (OCoLC)42671476 $w (DLC) 2001202263
785 00 $t Freedom watch (Toronto, Ont.) $w (DLC)cn2001390000 $w (OCoLC)45400852
Pre-2001 LCCN format:
a) Always input the MARC code "DLC" enclosed within parentheses.
b) Input three leading blank spaces between the symbol "(DLC)" and the year numbers if the LCCN has no prefix. If the LCCN has a prefix of fewer than three characters, leave the appropriate number of blank spaces following the prefix.
c) Input the two-digit year information.
d) Do not input a hyphen.
e) Input the six-digit number. Input leading zeros where necessary.
f) Do not input trailing blank following the number. (If trailing blank is input, the OCLC system removes it.)
g) Do not input alphabetic identifiers and/or revision dates.
780 00 $t Techniques of biochemical and biophysical morphology $w (DLC) 72000153
780 00 $t Review of existential psychology & psychiatry $w (DLC)sf 77000170
780 00 $t Journal of neurosurgery $w (DLC)med47001541
785 00 $t Bread and other bakery products. $x 0575-7967 $w (DLC)ce 84079118 $w (CaOONL)840791186E
2. Instructions for inputting the Canadiana number (from field 016).
a) Input the number preceded by the MARC code "CaOONL" enclosed within parentheses.
b) Do not input any spaces between the closing parentheses and the number.
775 1# $t Décormag $g hiver 1978/79- $x 0707-1698 $w (DLC)cn 79031036 $w (CaOONL)79031068
Note: A ce-, cf-, or cn-prefixed control number in field 010 is an LCCN and is also given with NUC symbol "DLC."
3. Instructions for inputting the OCLC control number (from field 001).
a) Input the MARC code "OCoLC" enclosed within parentheses.
b) Input the OCLC control number of the related record. Leave no spaces between the symbol "(OCoLC)" and the control number.
780 00 $t Institute report (Letterman Army Institute of Research) $w (OCoLC)3067999
Linking to latest entry records (See C10)
Linking to LAC French-language records
CONSER members should not link LAC French-language cataloging records to English-language cataloging records, or vice versa. Only LAC may provide links between French-language cataloging records, or between French-language and English-language cataloging records that are authenticated by LAC only. Links to LAC French-language cataloging records will be deleted from records subsequently authenticated by LC or NSDP.
$x International Standard Serial Number.
Contains the ISSN from field 022 of the related record.
1) For U.S. or Canadian titles, the ISSN should be included only when the related record has been authenticated by NSDP or ISSN Canada.
2) For foreign titles, the ISSN should be included when it is available either in the related record or the ISSN Register.
Related record:
022 ##
130 0#
222 04
0002-2756
Airman (Washington, D.C.)
The Airman
Linking entry:
[765-787]
$t Airman (Washington, D.C.) $x 0002-2756
Do not input the term "ISSN" in subfield $x. It can be generated on output via a user's print program.
$y Coden designation.
Contains the CODEN from field 030 of the related record. Do not input the term "CODEN" in subfield $y. It can be generated on output via a user's display program.
a) Input the first five characters plus the check digit in uppercase, if available.
b) Delete any hyphen between the 4th and 5th characters.
c) Omit any spacing between characters.
780 00 $t Illinois journal of mathematics $y IJMTAW $w (DLC) 59003745
$z International Standard Book Number.
Contains the ISBN from field 020 of the related record. Do not input the term "ISBN" in subfield $z; the term may be generated on output via a user's display program.
$6 Linkage.
For instructions on the use of subfield $6, see Field 880.
$7 Control subfield.
The control subfield contains up to four, one-character codes that may include:
a) Type of main entry name given in subfield $a;
b) Form of name given in subfield $a;
c) The type of bibliographic record from Leader/06 of the related record, and;
d) The bibliographic level from Leader/07 of the related record.
Subfield $7 is an optional subfield and is not currently used for CONSER input.
Special instructions–Numerous related records
In cases where numerous titles are related to the resource, each cataloged separately, it may be impractical to list each in a separate linking field. When this occurs, the following method may be applied.
a) Create a 580 note providing an explanation of the related titles associated with the resource.
b) If each related title has the same common title, give the common title in the linking field. Use the mark of omission for the section title. Add the LC control number (or the OCLC control if there is no LC number) of each related title in separate subfields $w.
c) If the related titles do not have a common title, give as much information as possible in the 580 field and omit the linking fields.
245 00 World agriculture outlook & situation.
580 ## Vols. for 1982- have numerous supplements covering various geographic world areas: Western Europe, Eastern Europe, USSR, Asia, South Asia, China, Middle East and North Africa, Sub-Saharan Africa, Western Hemisphere, North America and Oceania, Latin America, etc. Supplements have common title: Review of agriculture in … and outlook for …, 1982; World agriculture regional supplement, 1983-
770 1# $t Review of agriculture in … and outlook for … $w (DLC) 82645567 $w (DLC) 83641501 $w (DLC) 84644070 $w (DLC)sc 83002053 $w (DLC) 83641487 $w (DLC)sc 83007067 $w (DLC) 8347862 $w (OCoLC)9476625
770 1# $t World agriculture regional supplement … $w (DLC) 84644204 $w (DLC) 84642744 $w (DLC) 84644205 $w (DLC) 83647919 $w (DLC) 84642701 $w (OCoLC)10196053 $w (OCoLC)10191180 $w (OCoLC)10216626 $w (OCoLC)6559094
$x International Standard Serial Number.
Contains the ISSN from field 022 of the related record.
1) For U.S. or Canadian titles, the ISSN should be included only when the related record has been authenticated by NSDP or ISSN Canada.
2) For foreign titles, the ISSN should be included when it is available either in the related record or the ISSN Register.
Related record:
022 ##
130 0#
222 04
0002-2756
Airman (Washington, D.C.)
The Airman
Linking entry:
[765-787]
$t Airman (Washington, D.C.) $x 0002-2756
Do not input the term "ISSN" in subfield $x. It can be generated on output via a user's print program.
This subfield is used to include a control number in the linking field. Subfield $w may be used in any linking entry field and is repeatable. The control numbers are taken from the following fields of the related record: 001, 010, or 016. The control number should always be preceded by the MARC code of the library or system to which the control number applies. The MARC code must be enclosed in parentheses.
Record control numbers are given only when the related record appears on OCLC. More than one control number may be given, but only the LCCN and OCLC control number are required. (Exception: record control numbers are not input when the linking entry is made for a print title which preceded a later online version. See example in CCM 31.20.4.) If the related record is authenticated, the LCCN (field 010, NUC symbol DLC) must be given. The OCLC control number (field 001, NUC symbol OCoLC) is always given since links are now clickable on OCLC. The Canadiana control number (field 016, NUC symbol CaOONL) may be given but is not mandatory. When more than one control number is given in a link, the order is not prescribed.
Per recommendation from the final report submitted by the PCC Standing Committee on Automation, Task Group on Linking Entries, "Final Report" (http://www.loc.gov/catdir/pcc/archive/tglnkentr-rpt05.pdf) catalogers should record multiple linking entry numbers in linking entry fields, when known, in order to facilitate the goal of true hyperlinking. Record control numbers are given only when the related record appears on OCLC. (Exception: record control numbers are not input when the linking entry is made for a print title that preceded a later online version. See example in CCM 31.20.4.) If the related record is authenticated, the LCCN (field 010, MARC code DLC) must be given. The OCLC control number (field 001, MARC code OCoLC) is always given since OCLC control numbers in the Connexion browser are "hot linked" to retrieve related records. The Canadiana control number (field 016, MARC code CaOONL) may also given. When more than one control number is given in a link, the order is not prescribed. (Note: When OCLC runs a macro to check the structure of elements in 760-787 subfield $w's, as part of this quality control check, the (DLC) $w is placed before the (OCoLC) $w.)
1. Instructions for inputting the LCCN (from field 010 of related record).
The LCCN in subfield $w of a linking entry field corresponds to that in field 010 subfield $a of the related record; but the form input in subfield $w is not the one used in OCLC field 010. Instead, it is, approximately, the machine-readable form of the LCCN. Accordingly, there are differences in how the post-2000 and pre-2001 formats of LCCN are recorded in subfield $w. (See CEG 010 for guidelines on OCLC field 010. See Appendix P for information on formats of the machine-readable LCCN.)
Post-2000 LCCN format:
a) Always input the MARC code "DLC" enclosed within parentheses.
b) Input two leading blank spaces between the symbol "(DLC)" and the year information if the LCCN has no prefix. If the LCCN has a two-character prefix, input no blank spaces between the prefix and the year numbers.
c) Input the four-digit year information.
d) Do not input a hyphen.
e) Input the six-digit number. Input leading zeros where necessary.
776 1# $t ESAIM. Control, optimisation and calculus of variations $x 1292-8119 $w (DLC) 2001203401 $w (OCoLC)45723846
780 00 $t Greater Niles Center news $w (DLC)sn2001061303 $w (OCoLC)45762825
785 00 Public Utilities Commission of Nevada. $t Biennial report $w (OCoLC)42671476 $w (DLC) 2001202263
785 00 $t Freedom watch (Toronto, Ont.) $w (DLC)cn2001390000 $w (OCoLC)45400852
Pre-2001 LCCN format:
a) Always input the MARC code "DLC" enclosed within parentheses.
b) Input three leading blank spaces between the symbol "(DLC)" and the year numbers if the LCCN has no prefix. If the LCCN has a prefix of fewer than three characters, leave the appropriate number of blank spaces following the prefix.
c) Input the two-digit year information.
d) Do not input a hyphen.
e) Input the six-digit number. Input leading zeros where necessary.
f) Do not input trailing blank following the number. (If trailing blank is input, the OCLC system removes it.)
g) Do not input alphabetic identifiers and/or revision dates.
780 00 $t Techniques of biochemical and biophysical morphology $w (DLC) 72000153
780 00 $t Review of existential psychology & psychiatry $w (DLC)sf 77000170
780 00 $t Journal of neurosurgery $w (DLC)med47001541
785 00 $t Bread and other bakery products. $x 0575-7967 $w (DLC)ce 84079118 $w (CaOONL)840791186E
2. Instructions for inputting the Canadiana number (from field 016).
a) Input the number preceded by the MARC code "CaOONL" enclosed within parentheses.
b) Do not input any spaces between the closing parentheses and the number.
775 1# $t Décormag $g hiver 1978/79- $x 0707-1698 $w (DLC)cn 79031036 $w (CaOONL)79031068
Note: A ce-, cf-, or cn-prefixed control number in field 010 is an LCCN and is also given with NUC symbol "DLC."
3. Instructions for inputting the OCLC control number (from field 001).
a) Input the MARC code "OCoLC" enclosed within parentheses.
b) Input the OCLC control number of the related record. Leave no spaces between the symbol "(OCoLC)" and the control number.
780 00 $t Institute report (Letterman Army Institute of Research) $w (OCoLC)3067999
Linking to latest entry records (See C10)
Linking to LAC French-language records
CONSER members should not link LAC French-language cataloging records to English-language cataloging records, or vice versa. Only LAC may provide links between French-language cataloging records, or between French-language and English-language cataloging records that are authenticated by LAC only. Links to LAC French-language cataloging records will be deleted from records subsequently authenticated by LC or NSDP.
$x International Standard Serial Number.
Contains the ISSN from field 022 of the related record.
1) For U.S. or Canadian titles, the ISSN should be included only when the related record has been authenticated by NSDP or ISSN Canada.
2) For foreign titles, the ISSN should be included when it is available either in the related record or the ISSN Register.
Related record:
022 ##
130 0#
222 04
0002-2756
Airman (Washington, D.C.)
The Airman
Linking entry:
[765-787]
$t Airman (Washington, D.C.) $x 0002-2756
Do not input the term "ISSN" in subfield $x. It can be generated on output via a user's print program.
$y Coden designation.
Contains the CODEN from field 030 of the related record. Do not input the term "CODEN" in subfield $y. It can be generated on output via a user's display program.
a) Input the first five characters plus the check digit in uppercase, if available.
b) Delete any hyphen between the 4th and 5th characters.
c) Omit any spacing between characters.
780 00 $t Illinois journal of mathematics $y IJMTAW $w (DLC) 59003745
$z International Standard Book Number.
Contains the ISBN from field 020 of the related record. Do not input the term "ISBN" in subfield $z; the term may be generated on output via a user's display program.
$6 Linkage.
For instructions on the use of subfield $6, see Field 880.
$7 Control subfield.
The control subfield contains up to four, one-character codes that may include:
a) Type of main entry name given in subfield $a;
b) Form of name given in subfield $a;
c) The type of bibliographic record from Leader/06 of the related record, and;
d) The bibliographic level from Leader/07 of the related record.
Subfield $7 is an optional subfield and is not currently used for CONSER input.
Special instructions–Numerous related records
In cases where numerous titles are related to the resource, each cataloged separately, it may be impractical to list each in a separate linking field. When this occurs, the following method may be applied.
a) Create a 580 note providing an explanation of the related titles associated with the resource.
b) If each related title has the same common title, give the common title in the linking field. Use the mark of omission for the section title. Add the LC control number (or the OCLC control if there is no LC number) of each related title in separate subfields $w.
c) If the related titles do not have a common title, give as much information as possible in the 580 field and omit the linking fields.
245 00 World agriculture outlook & situation.
580 ## Vols. for 1982- have numerous supplements covering various geographic world areas: Western Europe, Eastern Europe, USSR, Asia, South Asia, China, Middle East and North Africa, Sub-Saharan Africa, Western Hemisphere, North America and Oceania, Latin America, etc. Supplements have common title: Review of agriculture in … and outlook for …, 1982; World agriculture regional supplement, 1983-
770 1# $t Review of agriculture in … and outlook for … $w (DLC) 82645567 $w (DLC) 83641501 $w (DLC) 84644070 $w (DLC)sc 83002053 $w (DLC) 83641487 $w (DLC)sc 83007067 $w (DLC) 8347862 $w (OCoLC)9476625
770 1# $t World agriculture regional supplement … $w (DLC) 84644204 $w (DLC) 84642744 $w (DLC) 84644205 $w (DLC) 83647919 $w (DLC) 84642701 $w (OCoLC)10196053 $w (OCoLC)10191180 $w (OCoLC)10216626 $w (OCoLC)6559094
$x International Standard Serial Number.
Contains the ISSN from field 022 of the related record.
1) For U.S. or Canadian titles, the ISSN should be included only when the related record has been authenticated by NSDP or ISSN Canada.
2) For foreign titles, the ISSN should be included when it is available either in the related record or the ISSN Register.
Related record:
022 ##
130 0#
222 04
0002-2756
Airman (Washington, D.C.)
The Airman
Linking entry:
[765-787]
$t Airman (Washington, D.C.) $x 0002-2756
Do not input the term "ISSN" in subfield $x. It can be generated on output via a user's print program.
CCM 14.2. Chronological relationships (Fields 780/785)
14.2.1. Continues/Continued by (Fields 780 X0/785 X0) (AACR2 12.7B8a)
Aspects of the relationship:
Serial A changes to serial B; serial A ceases to exist
Under earlier rules when the numbering started over the term "supersedes" and "superseded by" were used. These terms and their equivalent indicator values (2 and 3) are still included in the MARC format and the CEG but they are not used in AACR2 records.
Numbering may continue or start over again
(Note: The AACR2 optional provision to add the date to a continued by note is not used in CONSER records.)
Linking entry fields:
Serial A: one 785 X0 field
Serial B: one 780 X0 field
Aspects of the relationship:
Serial A changes to serial B; serial A ceases to exist
Under earlier rules when the numbering started over the term "supersedes" and "superseded by" were used. These terms and their equivalent indicator values (2 and 3) are still included in the MARC format and the CEG but they are not used in AACR2 records.
Numbering may continue or start over again
(Note: The AACR2 optional provision to add the date to a continued by note is not used in CONSER records.)
Linking entry fields:
Serial A: one 785 X0 field
Serial B: one 780 X0 field
NOTES
LCRI 12.7B1. Frequency
LC/PCC practice: Make a note on the known frequency of a serial or of the updates to an integrating resource even if the frequency is apparent from the rest of the description.
CCM 13.3. Frequency notes (Fields 310/321)
13.3.1. When to give (AACR2 12.7B1)
The current frequency is expressed in
Field 310 is optional in the CONSER core record but is mandatory for all LC core or full records.
field 310 and also in fixed field 008/18 "FREQ." The regularity of issuance is expressed in fixed field 008/19 "REGULR" and sometimes in qualifying information added to field 310 or 321. If the frequency has changed, the former frequency(ies) is given in field 321. For instructions on input, see CEG 310/321. For a list of the appropriate terms to be used, see CEG 008/18.
When known, CONSER catalogers give the current frequency in all cases, even when the frequency is already contained in the title (LCRI 12.7B1). This policy was set for the benefit of reference librarians who requested eye-readable information in the record. Other catalogers may omit the frequency note when information given elsewhere in the record is considered adequate. The frequency is also taking on an added importance with increased use of the MARC 21 holdings standard for creation of publication patterns.
13.3.2. Sources of information
The frequency is taken from information found in the piece or supplied by the publisher or from evidence of issues already published. If there is no stated frequency, give the probable frequency when there is sufficient evidence to indicate the publishing pattern. Do not use a question mark. If the frequency is unknown, omit field 310 and code the fixed field bytes as "u/u".
Sometimes the frequency requires further explanation to account for stated irregularities in the publishing pattern. Such information is generally taken from the piece but may also be supplied and is given in parentheses following the frequency.
310 ## $a Monthly (except July-Aug.)
310 ## $a Biweekly (Apr.-Sept.)
When cataloging with a run of a serial in hand, you may find that the actual publishing pattern varies considerably from the stated frequency. In general, give the stated frequency. In cases where it is obvious that the stated frequency is not the actual frequency, as evidenced by a number of issues and the numbering of those issues, give the actual frequency when it can be determined.
Stated frequency in piece:
Monthly
Evidence from issues over a 3 year period:
2 or 3 issues a year
310 ## $a Two or three issues a year
Fixed field: Freq = f / Regulr = x
13.3.3. Terminology
The list of frequencies in 008/18-19 does not include all possible frequencies. When a serial is issued according to a frequency not on the list, construct a frequency statement using terms such as "... no. a year" or "... issues a year."
310 ## $a Four no. a year
310 ## $a Four times a year
310 ## $a Four issues a year
"Four no." would imply that the serial is numbered; however, some numbers may be combined. "Four times" or "Four issues" indicates that there are four separate pieces received regardless of the numbering. This is based on the individual serial and is a matter of cataloger's judgment.
Note: Do not confuse the frequency with the designation system of the serial. For instance, Time is a weekly that has two volumes each year, each with its own internal numbering. The frequency is determined by the pattern of issuance of the issues, not their numbering.
When supplying parenthetical information, try to use the publisher's terminology when clear and succinct.
310 ## $a Biweekly (during the school year)
310 ## $a Semiweekly (May-Aug.)
If there is more than one frequency in a given year, the other frequencies are indicated in parentheses.
310 ## $a Monthly (bimonthly June-Sept.)
13.3.4. Designations and former frequencies
Field 321 is used for former frequencies. When this field is given, a designation must be also included in all of the frequency fields (310 and 321). As with other notes, dates are generally given but numbers may also be used. When the exact date range is unknown, give what is known in angle brackets. Do not give field 321 without field 310. Do not include a designation when only the current frequency is given in field 310 since it is assumed that this is the frequency for all issues beginning with the first. If the serial has changed its frequency many times, you may give only the current frequency and use a "Frequency varies" note in field 321. For more information, see CEG 310/321.
310 ## $a Monthly, $b Aug. 1976-
321 ## $a Bimonthly, $b June 1, 1967-July 15, 1976
310 ## $a Annual, $b 1991-
321 ## $a Frequency varies, $b Aug. 1987-1990
AACR2 12.7B3
12.7B3. Source of title proper
For printed resources, make a note on the source of the title proper if it is taken from a title page substitute. For nonprint resources, follow the instructions in subrule .7B3 in the chapter dealing with the type of material to which the resource belongs.
Title from cover
Title from caption
Title from binder
Title from CD-ROM label
Title from title screen (viewed on Jan. 20, 2000)
(Source of title proper note combined with item described note)
Title from home page (viewed on Dec. 18, 1999)
(Source of title proper note combined with item described note)
AACR2 12.7B7.1.
Make notes on statements of responsibility that do not appear in the title and statement of responsibility area if considered to be important.
Official journal of: Concrete Products Association, Oct. 1920-Apr. 1930
Give a fuller form of name of a person or body that appears only in abbreviated form in the rest of the description if the fuller form is considered to be necessary.
Full name of the institute: Professional Institute of the Public Service of Canada
(Title proper: Journal of the Professional Institute)
Issued by: Abortion Law Reform Association
(Title and statement of responsibility: Occasional newsletter [GMD] / Alra)
Give the name of any editor considered to be an important means of identifying the serial (e.g., if a particular person edited the serial for all or most of its existence; if the person’s name is likely to be better known than the title of the serial).
Editor: Wyndham Lewis
Founded, edited, and published by Jean-Paul Sartre
CEG CONSER Editing Guide
550 Issuing body note (R)
First and second indicators
# Undefined
Subfields
a Issuing body note (NR)
6 Linkage (NR)
Description/Instructions
Field 550 refers to current and former issuing bodies. Field 550 is generally used for issuing bodies traced in a 7XX added entry field. The field explains their relationship to the publication and justifies the 7XX added entries. Notes relating to commercial publishers, distributors, or places of publication are tagged 500.
Use field 550 for the following types of issuing body notes:
1. Notes providing the current issuing body when it is not included in the statement of responsibility or imprint.
260 ## Washington : $b Columbia Press, $c 1875-1878.
550 ## Organ of the Potomac-side Naturalists' Club.
710 2# Potomac-side Naturalists' Club.
260 ## Salzburg, Oesterreich : $b Zaunrith'sche Buch-, Kunst- und Steindruckerei
550 ## Issued by: Anthropos-Institut, 1935-
710 2# Anthropos-Institut.
2. Notes for joint issuing bodies.
260 ## Paris : $b Centre de documentation C.N.R.S., $c 1969-
550 ## Issued with: Bureau de recherches géologiques et minières, 1972-
710 2# Centre national de la recherche scientifique (France). $b Centre de documentation.
710 1# France. $b Bureau de recherches géologiques et minières.
3. Notes for former or later issuing bodies.
260 ## Washington, D.C. : $b U.S. Dept. of Commerce, Bureau of the Census : $b For sale by the Supt. of Docs., U.S. G.P.O.
550 ## Issued by: Bureau of Statistics (Dept. of the Treasury), 1878-1902; by: Bureau of Statistics (Dept. of Commerce and Labor), 1903-1911; by: Bureau of Foreign and Domestic Commerce, 1912-1937; by: Bureau of the Census, 1938-
710 1# United States. $b Bureau of the Census.
710 1# United States. $b Dept. of the Treasury. $b Bureau of Statistics.
710 1# United States. $b Dept. of Commerce and Labor. $b Bureau of Statistics.
710 1# United States. $b Bureau of Foreign and Domestic Commerce.
260 ## London ; $a New York : $b Macmillan
550 ## Issued by: British Economic Association, 1891-1902; by: Royal Economic Society, 1903-
710 2# British Economic Association.
710 2# Royal Economic Society (Great Britain)
550 ## Issued by: Dept. of Health and Welfare, Bureau of Vital Statistics, 1964-1977; by: Dept. of Health and Social Services, Bureau of Vital Records, 1978-
710 1# Alaska. $b Bureau of Vital Statistics.
710 1# Alaska. $b Bureau of Vital Records.
4. Notes for sponsoring bodies.
260 ## London : $b H. Frowde : $b Hodder and Stoughton, $c [1921]-
550 ## Published under the auspices of the British Institute of International Affairs, 1921/22-1927; of the Royal Institute of International Affairs, 1928-
710 2# British Institute of International Affairs.
710 2# Royal Institute of International Affairs.
5. Notes citing any other body involved with the publication for which an added entry is desired.
550 ## Published in cooperation with the Kansas State Board of Agriculture, 1974-
710 1# Kansas. $b State Board of Agriculture.
6. Notes stating that a resource is an official organ of a society.
260 ## Santiago de Chile : $b Dirección General de Educación Primaria, $c 1921-
550 ## Organ of Dirección General de Educación Primaria, 1921-1927; of Departamento de Educación Primaria, 1928.
710 1# Chile. $b Dirección General de Educación Primaria.
710 1# Chile. $b Departamento de Educación Primaria.
7. Notes providing subordinate bodies that prepared a work; e.g., when the subordinate body is not given on a prescribed source for the statement of responsibility area.
550 ## Compiled by the editors of Handling & shipping, 1970-1972.
550 ## Published for the American Indian Historical Society.
Subfields
$a Issuing body note.
Subfield $a contains the issuing body note.
550 ## Prepared under the direction of the Commissioner of Banking.
550 ## Issued by the Registrar of Loan Corporations, 1918-1949.
550 ## Prepared by the General Nuclear Engineering Corp., Dec. 1957-; by Argonne National Laboratory, fall 1966.
$6 Linkage.
For instructions on the use of subfield $6, see Field 880.
Related fields, etc.
Notes--General Information, 500, 710
LC/PCC practice: Make a note on the known frequency of a serial or of the updates to an integrating resource even if the frequency is apparent from the rest of the description.
CCM 13.3. Frequency notes (Fields 310/321)
13.3.1. When to give (AACR2 12.7B1)
The current frequency is expressed in
Field 310 is optional in the CONSER core record but is mandatory for all LC core or full records.
field 310 and also in fixed field 008/18 "FREQ." The regularity of issuance is expressed in fixed field 008/19 "REGULR" and sometimes in qualifying information added to field 310 or 321. If the frequency has changed, the former frequency(ies) is given in field 321. For instructions on input, see CEG 310/321. For a list of the appropriate terms to be used, see CEG 008/18.
When known, CONSER catalogers give the current frequency in all cases, even when the frequency is already contained in the title (LCRI 12.7B1). This policy was set for the benefit of reference librarians who requested eye-readable information in the record. Other catalogers may omit the frequency note when information given elsewhere in the record is considered adequate. The frequency is also taking on an added importance with increased use of the MARC 21 holdings standard for creation of publication patterns.
13.3.2. Sources of information
The frequency is taken from information found in the piece or supplied by the publisher or from evidence of issues already published. If there is no stated frequency, give the probable frequency when there is sufficient evidence to indicate the publishing pattern. Do not use a question mark. If the frequency is unknown, omit field 310 and code the fixed field bytes as "u/u".
Sometimes the frequency requires further explanation to account for stated irregularities in the publishing pattern. Such information is generally taken from the piece but may also be supplied and is given in parentheses following the frequency.
310 ## $a Monthly (except July-Aug.)
310 ## $a Biweekly (Apr.-Sept.)
When cataloging with a run of a serial in hand, you may find that the actual publishing pattern varies considerably from the stated frequency. In general, give the stated frequency. In cases where it is obvious that the stated frequency is not the actual frequency, as evidenced by a number of issues and the numbering of those issues, give the actual frequency when it can be determined.
Stated frequency in piece:
Monthly
Evidence from issues over a 3 year period:
2 or 3 issues a year
310 ## $a Two or three issues a year
Fixed field: Freq = f / Regulr = x
13.3.3. Terminology
The list of frequencies in 008/18-19 does not include all possible frequencies. When a serial is issued according to a frequency not on the list, construct a frequency statement using terms such as "... no. a year" or "... issues a year."
310 ## $a Four no. a year
310 ## $a Four times a year
310 ## $a Four issues a year
"Four no." would imply that the serial is numbered; however, some numbers may be combined. "Four times" or "Four issues" indicates that there are four separate pieces received regardless of the numbering. This is based on the individual serial and is a matter of cataloger's judgment.
Note: Do not confuse the frequency with the designation system of the serial. For instance, Time is a weekly that has two volumes each year, each with its own internal numbering. The frequency is determined by the pattern of issuance of the issues, not their numbering.
When supplying parenthetical information, try to use the publisher's terminology when clear and succinct.
310 ## $a Biweekly (during the school year)
310 ## $a Semiweekly (May-Aug.)
If there is more than one frequency in a given year, the other frequencies are indicated in parentheses.
310 ## $a Monthly (bimonthly June-Sept.)
13.3.4. Designations and former frequencies
Field 321 is used for former frequencies. When this field is given, a designation must be also included in all of the frequency fields (310 and 321). As with other notes, dates are generally given but numbers may also be used. When the exact date range is unknown, give what is known in angle brackets. Do not give field 321 without field 310. Do not include a designation when only the current frequency is given in field 310 since it is assumed that this is the frequency for all issues beginning with the first. If the serial has changed its frequency many times, you may give only the current frequency and use a "Frequency varies" note in field 321. For more information, see CEG 310/321.
310 ## $a Monthly, $b Aug. 1976-
321 ## $a Bimonthly, $b June 1, 1967-July 15, 1976
310 ## $a Annual, $b 1991-
321 ## $a Frequency varies, $b Aug. 1987-1990
AACR2 12.7B3
12.7B3. Source of title proper
For printed resources, make a note on the source of the title proper if it is taken from a title page substitute. For nonprint resources, follow the instructions in subrule .7B3 in the chapter dealing with the type of material to which the resource belongs.
Title from cover
Title from caption
Title from binder
Title from CD-ROM label
Title from title screen (viewed on Jan. 20, 2000)
(Source of title proper note combined with item described note)
Title from home page (viewed on Dec. 18, 1999)
(Source of title proper note combined with item described note)
AACR2 12.7B7.1.
Make notes on statements of responsibility that do not appear in the title and statement of responsibility area if considered to be important.
Official journal of: Concrete Products Association, Oct. 1920-Apr. 1930
Give a fuller form of name of a person or body that appears only in abbreviated form in the rest of the description if the fuller form is considered to be necessary.
Full name of the institute: Professional Institute of the Public Service of Canada
(Title proper: Journal of the Professional Institute)
Issued by: Abortion Law Reform Association
(Title and statement of responsibility: Occasional newsletter [GMD] / Alra)
Give the name of any editor considered to be an important means of identifying the serial (e.g., if a particular person edited the serial for all or most of its existence; if the person’s name is likely to be better known than the title of the serial).
Editor: Wyndham Lewis
Founded, edited, and published by Jean-Paul Sartre
CEG CONSER Editing Guide
550 Issuing body note (R)
First and second indicators
# Undefined
Subfields
a Issuing body note (NR)
6 Linkage (NR)
Description/Instructions
Field 550 refers to current and former issuing bodies. Field 550 is generally used for issuing bodies traced in a 7XX added entry field. The field explains their relationship to the publication and justifies the 7XX added entries. Notes relating to commercial publishers, distributors, or places of publication are tagged 500.
Use field 550 for the following types of issuing body notes:
1. Notes providing the current issuing body when it is not included in the statement of responsibility or imprint.
260 ## Washington : $b Columbia Press, $c 1875-1878.
550 ## Organ of the Potomac-side Naturalists' Club.
710 2# Potomac-side Naturalists' Club.
260 ## Salzburg, Oesterreich : $b Zaunrith'sche Buch-, Kunst- und Steindruckerei
550 ## Issued by: Anthropos-Institut, 1935-
710 2# Anthropos-Institut.
2. Notes for joint issuing bodies.
260 ## Paris : $b Centre de documentation C.N.R.S., $c 1969-
550 ## Issued with: Bureau de recherches géologiques et minières, 1972-
710 2# Centre national de la recherche scientifique (France). $b Centre de documentation.
710 1# France. $b Bureau de recherches géologiques et minières.
3. Notes for former or later issuing bodies.
260 ## Washington, D.C. : $b U.S. Dept. of Commerce, Bureau of the Census : $b For sale by the Supt. of Docs., U.S. G.P.O.
550 ## Issued by: Bureau of Statistics (Dept. of the Treasury), 1878-1902; by: Bureau of Statistics (Dept. of Commerce and Labor), 1903-1911; by: Bureau of Foreign and Domestic Commerce, 1912-1937; by: Bureau of the Census, 1938-
710 1# United States. $b Bureau of the Census.
710 1# United States. $b Dept. of the Treasury. $b Bureau of Statistics.
710 1# United States. $b Dept. of Commerce and Labor. $b Bureau of Statistics.
710 1# United States. $b Bureau of Foreign and Domestic Commerce.
260 ## London ; $a New York : $b Macmillan
550 ## Issued by: British Economic Association, 1891-1902; by: Royal Economic Society, 1903-
710 2# British Economic Association.
710 2# Royal Economic Society (Great Britain)
550 ## Issued by: Dept. of Health and Welfare, Bureau of Vital Statistics, 1964-1977; by: Dept. of Health and Social Services, Bureau of Vital Records, 1978-
710 1# Alaska. $b Bureau of Vital Statistics.
710 1# Alaska. $b Bureau of Vital Records.
4. Notes for sponsoring bodies.
260 ## London : $b H. Frowde : $b Hodder and Stoughton, $c [1921]-
550 ## Published under the auspices of the British Institute of International Affairs, 1921/22-1927; of the Royal Institute of International Affairs, 1928-
710 2# British Institute of International Affairs.
710 2# Royal Institute of International Affairs.
5. Notes citing any other body involved with the publication for which an added entry is desired.
550 ## Published in cooperation with the Kansas State Board of Agriculture, 1974-
710 1# Kansas. $b State Board of Agriculture.
6. Notes stating that a resource is an official organ of a society.
260 ## Santiago de Chile : $b Dirección General de Educación Primaria, $c 1921-
550 ## Organ of Dirección General de Educación Primaria, 1921-1927; of Departamento de Educación Primaria, 1928.
710 1# Chile. $b Dirección General de Educación Primaria.
710 1# Chile. $b Departamento de Educación Primaria.
7. Notes providing subordinate bodies that prepared a work; e.g., when the subordinate body is not given on a prescribed source for the statement of responsibility area.
550 ## Compiled by the editors of Handling & shipping, 1970-1972.
550 ## Published for the American Indian Historical Society.
Subfields
$a Issuing body note.
Subfield $a contains the issuing body note.
550 ## Prepared under the direction of the Commissioner of Banking.
550 ## Issued by the Registrar of Loan Corporations, 1918-1949.
550 ## Prepared by the General Nuclear Engineering Corp., Dec. 1957-
$6 Linkage.
For instructions on the use of subfield $6, see Field 880.
Related fields, etc.
Notes--General Information, 500, 710
CCM Module 11. Physical description (Field 300)
Contents
11.1. Extent of item
11.1.1. Definitions
11.1.2. Serials that are still being issued
11.1.3. Serials that are complete
11.2. Other physical details
11.2.1. Illustration statement
11.3. Dimensions
11.3.1. Height
11.3.2. Height and width
11.3.3. Changes
11.4. Accompanying material
11.4.1. Definition
11.4.2. When to record accompanying material
11.4.3. How to record accompanying material
Module 11. Physical Description (Field 300)
The
Prior to AACR2 this area was called the "collation."
physical description (area 5) is the place in which the physical attributes of the serial are described. In the online record, the physical description is input in field 300.
Since Chapter 12 of AACR2 covers serials in all physical media, you must consult other chapters for rules in the physical description for a particular physical medium. For printed serials, consult Chapter 2 (Books). This module discusses the description of printed serials. Description for other formats is discussed in special chapters in Part III.
The physical description (field 300) is optional in core records for printed serials.
11.1. Extent of item
11.1.1. Definitions
AACR2 provides the following definitions:
Extent of item. The first element of the physical description area. It gives the number and the specific material designation of the units of the item being described and, in some cases, other indications of the extent (e.g., duration).
Specific material designation. A term indicating the special class of material (usually the class of physical object) to which an item belongs (e.g. sound discs).
The "specific material designations" (SMD) refers to the specific type of item in hand. For instance, if cataloging microfiche the SMD would be "microfiche," as opposed to the "General material designation," which would be "microform."
11.1.2. Serials that are still being issued
For current serials, the extent of item (subfield $a) contains only the specific material designation, which is "v." for printed serials (AACR2 12.5B1).
300 v. ; $c 28 cm.
11.1.3. Serials that are complete
If a serial has ceased publication or the record is continued by another due to a major change, record the number of volumes published, when this information is available. According to LCRI 12.5B2, record the number of bibliographic rather than physical volumes. For example, if a serial is numbered as vol. 12, no. 2-v. 14, no. 5, record as "3 v.", regardless of how many physical pieces are involved. If a serial has continuous numbering with only one level of enumeration, record the number of issues. For example, if a serial is numbered as no. 1-no. 25, record as 25 v.
If a serial has only a chronological designation, record the number of volumes in terms of years, when known. The number should include the total number of years named. For example, a serial covering Dec. 1982-Jan. 1985 would be recorded as 4 v. When the total number of volumes is uncertain or unknown, omit this information. This area does not have to be completed when closing off a record if the information is unavailable or difficult to determine.
11.2. Other physical details
11.2.1. Illustration statement
For printed serials, the only type of "other physical detail" to record is illustrations. When providing an illustration statement for a serial, consider the whole serial. If it is likely that all or most issues will contain illustrations, record the statement. If only one, or an occasional issue, contains an illustration, omit the statement. Disregard title page illustrations and advertisements. Most importantly, do not spend very much time on this aspect of the record!
When deciding what and how to record as an illustration statement for a printed serial, refer to chapter 2. AACR2 2.5C2 provides a
The terms "tables" and "plates" were recorded in the illustration statement prior to AACR2 but are no longer used in this area.
list of the allowable terms. According to LCRI 2.5C2, LC practice is to use "ill." and/or "maps"; CONSER participants are free to use other terms. If, however, a serial consists solely or chiefly of one type of illustration, such as portraits, record "all ports." or "chiefly ports." (AACR2 2.5C5).
300 ## $a v. : $b ill. ; $c 28 cm.
300 ## $a v. : $b col. maps ; $c 32 cm.
If the nature of the illustrations changes significantly on subsequent issues, change the record according to AACR2 12.5C2. If illustrations are added, add this information to the 300 field. If illustrations are dropped, make a note if considered to be important (AACR2 12.7B12.2).
300 ## $a v. : $b maps ; $c 32 cm.
500 ## $a No maps included after v. 4.
11.3. Dimensions
11.3.1. Height
The height, given in centimeters, is given for purposes of shelving, since publications that are very large or very small may require special shelving, and for purposes of identification. If the height includes a fraction, round off to the next whole centimeter (AACR2 2.5D1). If a serial is bound by a publisher, measure the bound volume (AACR2 2.5D1), but do not measure in-house binding.
11.3.2. Height and width
Following AACR2 2.5D2, record both the height and width when the width is less than half the height or greater than the height; record as height x width. Record the height and width also when the serial consists of a single sheet (AACR2 2.5D4). If intended to be folded, give the height when folded.
300 ## $a v. ; $c 20 x 32 cm.
300 ## $a v. ; $c 21 x 34 cm. folded to 8 cm.
11.3.3. Changes
If the height changes, record the lesser height followed by the greater, regardless of the chronological sequence (AACR2 12.5D2).
Original size:
29 cm.
Later size:
26 cm.
In record:
300 ## $a v. ; $c 26-29 cm.
11.4. Accompanying material
11.4.1. Definition
AACR2 defines accompanying material as:
Material issued with, and intended to be used with, the item being catalogued.
11.4.2. When to record accompanying material
First, consider what you have in hand. Do you have a main work with accompanying material or do you have two independent works that could be cataloged separately? In the first situation you need to ask what is the main work and what is the accompanying material. Frequently, accompanying material is in a different physical format. While a hard copy (paper) item is often the main work, there are other situations in which the main work is the microfiche or CD-ROM and the paper is merely a guide or index to it.
According to LCRI 1.5E1, treat an item as accompanying material when it is issued at the same time by the same publisher and author, and when it has a general title or is otherwise dependent on the main work. Supplements and indexes may be cataloged separately or mentioned in a note but are never recorded as accompanying material.
Once you have determined what you have in hand, decide how to describe it. As with the illustration statement, consider the entire serial. Will each issue be likely to contain such material or is this more likely a one-time occurrence? If the latter is true, a note in the record may be more appropriate (AACR2 12.5E1, 12.7B13) or the accompanying material may be ignored.
11.4.3. How to record accompanying material
According to AACR2 1.5E1., the statement may consist of the number of physical units, the name of the accompanying material, and the physical description of the accompanying material. The number of units represents the total number issued (not the number accompanying each issue) and thus can only be given if the serial is complete. In most cases it is omitted (AACR2 12.5E1). The name may be a specific material designation when one is available (see the appropriate chapter in AACR2). Give the physical description only when considered to be important; otherwise omit.
Recorded in 300 $e
245 00 $a Amadeus : $b il mensile della grande musica.
300 ## $a v. : $b ill. (chiefly col.) ; $c 29 cm. + $e sound discs
{each issue accompanied by a CD}
Recorded as a note
245 00 $a OCLC micro.
300 ## $a v. : $b ill. ; $c 23 cm.
500 ## $a Some issues accompanied by diskettes.
{some issues have accompanying material}
11.1. Extent of item
11.1.1. Definitions
11.1.2. Serials that are still being issued
11.1.3. Serials that are complete
11.2. Other physical details
11.2.1. Illustration statement
11.3. Dimensions
11.3.1. Height
11.3.2. Height and width
11.3.3. Changes
11.4. Accompanying material
11.4.1. Definition
11.4.2. When to record accompanying material
11.4.3. How to record accompanying material
Module 11. Physical Description (Field 300)
The
Prior to AACR2 this area was called the "collation."
physical description (area 5) is the place in which the physical attributes of the serial are described. In the online record, the physical description is input in field 300.
Since Chapter 12 of AACR2 covers serials in all physical media, you must consult other chapters for rules in the physical description for a particular physical medium. For printed serials, consult Chapter 2 (Books). This module discusses the description of printed serials. Description for other formats is discussed in special chapters in Part III.
The physical description (field 300) is optional in core records for printed serials.
11.1. Extent of item
11.1.1. Definitions
AACR2 provides the following definitions:
Extent of item. The first element of the physical description area. It gives the number and the specific material designation of the units of the item being described and, in some cases, other indications of the extent (e.g., duration).
Specific material designation. A term indicating the special class of material (usually the class of physical object) to which an item belongs (e.g. sound discs).
The "specific material designations" (SMD) refers to the specific type of item in hand. For instance, if cataloging microfiche the SMD would be "microfiche," as opposed to the "General material designation," which would be "microform."
11.1.2. Serials that are still being issued
For current serials, the extent of item (subfield $a) contains only the specific material designation, which is "v." for printed serials (AACR2 12.5B1).
300 v. ; $c 28 cm.
11.1.3. Serials that are complete
If a serial has ceased publication or the record is continued by another due to a major change, record the number of volumes published, when this information is available. According to LCRI 12.5B2, record the number of bibliographic rather than physical volumes. For example, if a serial is numbered as vol. 12, no. 2-v. 14, no. 5, record as "3 v.", regardless of how many physical pieces are involved. If a serial has continuous numbering with only one level of enumeration, record the number of issues. For example, if a serial is numbered as no. 1-no. 25, record as 25 v.
If a serial has only a chronological designation, record the number of volumes in terms of years, when known. The number should include the total number of years named. For example, a serial covering Dec. 1982-Jan. 1985 would be recorded as 4 v. When the total number of volumes is uncertain or unknown, omit this information. This area does not have to be completed when closing off a record if the information is unavailable or difficult to determine.
11.2. Other physical details
11.2.1. Illustration statement
For printed serials, the only type of "other physical detail" to record is illustrations. When providing an illustration statement for a serial, consider the whole serial. If it is likely that all or most issues will contain illustrations, record the statement. If only one, or an occasional issue, contains an illustration, omit the statement. Disregard title page illustrations and advertisements. Most importantly, do not spend very much time on this aspect of the record!
When deciding what and how to record as an illustration statement for a printed serial, refer to chapter 2. AACR2 2.5C2 provides a
The terms "tables" and "plates" were recorded in the illustration statement prior to AACR2 but are no longer used in this area.
list of the allowable terms. According to LCRI 2.5C2, LC practice is to use "ill." and/or "maps"; CONSER participants are free to use other terms. If, however, a serial consists solely or chiefly of one type of illustration, such as portraits, record "all ports." or "chiefly ports." (AACR2 2.5C5).
300 ## $a v. : $b ill. ; $c 28 cm.
300 ## $a v. : $b col. maps ; $c 32 cm.
If the nature of the illustrations changes significantly on subsequent issues, change the record according to AACR2 12.5C2. If illustrations are added, add this information to the 300 field. If illustrations are dropped, make a note if considered to be important (AACR2 12.7B12.2).
300 ## $a v. : $b maps ; $c 32 cm.
500 ## $a No maps included after v. 4.
11.3. Dimensions
11.3.1. Height
The height, given in centimeters, is given for purposes of shelving, since publications that are very large or very small may require special shelving, and for purposes of identification. If the height includes a fraction, round off to the next whole centimeter (AACR2 2.5D1). If a serial is bound by a publisher, measure the bound volume (AACR2 2.5D1), but do not measure in-house binding.
11.3.2. Height and width
Following AACR2 2.5D2, record both the height and width when the width is less than half the height or greater than the height; record as height x width. Record the height and width also when the serial consists of a single sheet (AACR2 2.5D4). If intended to be folded, give the height when folded.
300 ## $a v. ; $c 20 x 32 cm.
300 ## $a v. ; $c 21 x 34 cm. folded to 8 cm.
11.3.3. Changes
If the height changes, record the lesser height followed by the greater, regardless of the chronological sequence (AACR2 12.5D2).
Original size:
29 cm.
Later size:
26 cm.
In record:
300 ## $a v. ; $c 26-29 cm.
11.4. Accompanying material
11.4.1. Definition
AACR2 defines accompanying material as:
Material issued with, and intended to be used with, the item being catalogued.
11.4.2. When to record accompanying material
First, consider what you have in hand. Do you have a main work with accompanying material or do you have two independent works that could be cataloged separately? In the first situation you need to ask what is the main work and what is the accompanying material. Frequently, accompanying material is in a different physical format. While a hard copy (paper) item is often the main work, there are other situations in which the main work is the microfiche or CD-ROM and the paper is merely a guide or index to it.
According to LCRI 1.5E1, treat an item as accompanying material when it is issued at the same time by the same publisher and author, and when it has a general title or is otherwise dependent on the main work. Supplements and indexes may be cataloged separately or mentioned in a note but are never recorded as accompanying material.
Once you have determined what you have in hand, decide how to describe it. As with the illustration statement, consider the entire serial. Will each issue be likely to contain such material or is this more likely a one-time occurrence? If the latter is true, a note in the record may be more appropriate (AACR2 12.5E1, 12.7B13) or the accompanying material may be ignored.
11.4.3. How to record accompanying material
According to AACR2 1.5E1., the statement may consist of the number of physical units, the name of the accompanying material, and the physical description of the accompanying material. The number of units represents the total number issued (not the number accompanying each issue) and thus can only be given if the serial is complete. In most cases it is omitted (AACR2 12.5E1). The name may be a specific material designation when one is available (see the appropriate chapter in AACR2). Give the physical description only when considered to be important; otherwise omit.
Recorded in 300 $e
245 00 $a Amadeus : $b il mensile della grande musica.
300 ## $a v. : $b ill. (chiefly col.) ; $c 29 cm. + $e sound discs
{each issue accompanied by a CD}
Recorded as a note
245 00 $a OCLC micro.
300 ## $a v. : $b ill. ; $c 23 cm.
500 ## $a Some issues accompanied by diskettes.
{some issues have accompanying material}
Subscribe to:
Posts (Atom)