6.3. Other title information
If a word or phrase is not included in the title proper, consider if such a word or phrase constitutes other title information, and if it does, whether it should be transcribed in the title statement as instructed in AACR2 12.1E1.
6.3.1. Definition and source
AACR2 defines other title information as:
A title borne by an item other than the title proper or parallel or series title(s); also any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc. of the item or the motives for, or occasion of, its production or publication. The term includes subtitles, avant-titres, etc., but does not include variations on the title proper (e.g., spine titles, sleeve titles).
As can be seen from the definition, the term "other title information" is broad and includes the traditional "subtitle" as well as other types of title phrases found on the piece or supplied by the cataloger.
With the exception of supplied data, record other title information only from the chief source (AACR2 1.1E1). Statements that would normally constitute other title information that are found only on other sources may be given in a note.
6.3.2. Background
The concept of "other title information" was introduced in AACR2. Under earlier rules, subtitles were sometimes given in quoted notes (field 500) and sometimes in the title statement (245 $b). When AACR2 was first implemented, CONSER adopted an "augmented level one" description for serials which prohibited the recording of other title information, except in certain circumstances. The prohibition sought to keep extraneous information from cluttering the title statement, particularly because this information is likely to change. Subsequently, the restriction was loosened to enable recording of other title information that was considered useful for the identification of the serial. With the revision of Chapter 12 in 2002, the rule reflects the situations in which other title must be given and allows the cataloger to decide what to do in other cases.
6.3.3. Other title information that must be transcribed
There are three situations in which the cataloger must transcribe the other title information:
a. Acronym/initialism
When an acronym or initialism appears on the chief source with the full form, the full form is transcribed as the title proper (AACR2 12.1B2) and the acronym or initialism is given as other title information (AACR2 12.1E1; see also CCM 6.1.4.d.).
Fig. 6.30.
In Fig. 6.30., the full form is the title proper and the initialism is given as other title information.
245 00 $a Health services research : $b HSR.
246 30 $a HSR
b. The statement of responsibility is embedded in the other title information
245 00 $a Ellinokos horos and traditions : $b a newsletter of the Greek International Folk Dance Federation.
245 00 $a Espacio y desarrollo : $b boletin del C.I.G.A.
245 00 $a Field notes : $b newsletter of the Arkansas Archeological Society.
245 00 $a Catalogue & index : $b periodical of the Library Association Cataloguing and Indexing Group.
Fig. 6.31.
c. Other title information that is supplied by the cataloger
When the title consists only of the name of a person or corporate body alone, supply a brief subtitle, such as "[report]", "[proceedings]", etc. according to AACR2 1.1E6. Give the supplied title in the language of the title proper and take it from the piece (e.g., the preface) when possible to best identify the serial. By supplying wording that is found in the serial itself, the nature of the serial is more likely to be reflected accurately and recording this wording allows other catalogers to be sure that the record is for the serial. (See also CCM 6.1.8. and Fig. 6.27.)
6.3.4. Other title information that may be transcribed in the title statement, given as a note, or omitted
a. Subtitles
The most common type of other title information found is the subtitle, which is described by the second type given in the definition: "any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc. of the item ..." While AACR2 does not define a subtitle, the term is defined in the ALA Glossary as:
The explanatory part of the title following the main title.
Examples:
Montana
The magazine of Western history
Chronicles
A magazine of American culture
Food production management
The publication on growing, processing, packaging, distribution
Linguistics
A monthly review
Use judgment when considering whether to include other title information in the record. The reason that it was not generally given prior to AACR2 and that its use has been restricted more recently is that it is the type of information that tends to be unstable and likely to change.
Fig. 6.32.
245 00 $a Psychotherapy today.
In Fig. 6.32., the phrase "The independent psychotherapy newsletter" adds little to the title and has been omitted.
Additional examples
On piece:
Monoclonal antibodies: a quarterly publication containing availability of new monoclonal antibodies for all researchers.
In record:
245 00 $a Monoclonal antibodies.
On piece:
Linguistics: a monthly review
In record:
245 00 $a Linguistics.
There are times, however, when other title information can be very useful in helping to identify a serial with a title that is not very explanatory. In such cases, consider how the title will display or file in the catalog and whether it is preferable to record the information in a quoted note (500) or within the title statement. The decision is up to the cataloger.
245 00 $a Montana : $b the magazine of Western history.
245 00 $a Computers and libraries : $b an Australian directory.
245 00 $a Dialogue.
500 ## $a “A journal of Mormon thought.”
245 0# $a Camera obscura
500 ## $a “A journal of feminism and film theory.”
b. Titles other than the title proper
The first sentence in the definition (see CCM 6.3.1.) describes "a title borne by the item other than the title proper" as also being other title information. This type of other title information may be thought of as the equivalent of an "alternative title" without the preceding word "or." In such cases, both titles are independent of each other and either one might be chosen as the title proper. Neither explains the other. (See also CCM 6.1.4.b. and Fig. 6.11.)
Titles on piece:
Super television
Camcorder report
In record:
245 00 $a Super television : $b camcorder report.
246 30 $a Camcorder report
In Fig. 6.33., either title could stand alone as the title of the serial.
245 00 $a Teddy Bear artist's annual : $b who's who in bear making.
246 30 $a Who's who in bear making
Fig. 6.33.
Summary: other title information
Always record in the title statement:
• Acronym or initialism when full form has been recorded as title proper
• Other title information that contains the statement of responsibility
• Other title information that is supplied per AACR2 1.1E6
Do not generally record:
• Subtitles that do not contain the statement of responsibility and add little to the understanding of the title
Consider recording in title statement or as a note:
• Subtitles that indicate the nature of the title when the title proper does not
• Titles other than the title proper
6.3.5. When to give access to other title information (Field 246)
Give access to other title information through the form of an added entry in the following situations.
a. Give an added entry for:
• an acronym or initialism that has been recorded as other title information
• titles other than the title proper.
b. Do not usually give an added entry for:
• a subtitle
• other title information that has been supplied
Wednesday, March 24, 2010
Conser cataloging manual CCM Appendix B. Glossary
Access point. A name, term, code, etc., under which a bibliographic record may be searched and identified. (AACR2)
Accompanying material. Material issued with, and intended to be used with, the item being catalogued. (AACR2)
Added entry. An entry, additional to the main entry, by which an item is represented in a catalogue; a secondary entry. (AACR2)
Added title page. A title page preceding or following the title page chosen as the basis for the description of the item. It may be more general (e.g., a series title page), or equally general (e.g., a title page in another language). (AACR2)
Added title page title. A title appearing on a title page that has not been chosen as the chief source. (CCM)
Alternative numbers. An secondary system of numeric designation (e.g. vol. 1, no. 1 = Whole No. 1) (CCM)
Alternative title. The second part of a title proper that consists of two parts, each of which is a title; the parts are joined by or or its equivalent in another language (e.g., The tempest, or The enchanted island). (AACR2)
Analytic. An individual title in a series. The analytic may be a monograph or a serial. (CCM)
Analytical title page. The title page of an individual work in a series. (CCM)
Analyzable. A series is described as "analyzable" because it contains titles that could be separately cataloged. A word or phrase cannot be a series if it is not "analyzable" (i.e., it does not have additional titles that could be separately cataloged). (CCM)
Analyze (v.). To catalog the individual titles. If a series is "analyzed," all or some of the titles in the series are cataloged separately. (CCM)
Bibliographic resource. An expression or manifestation of a work that forms the basis for bibliographic description. A bibliographic resource may be tangible or intangible. (AACR2)
Body of the entry. Areas 1-6 of the catalog record (i.e., the title statement through the series). (CCM)
Caption title. A title given at the beginning of the first page of the text. (AACR2)
Chief source of information. The source of bibliographic data to be given preference as the source from which a bibliographic description (or portion thereof) is prepared (AACR2). For serials, the chief source is the title page or title page substitute of the first or earliest issue.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence. (CCM)
Chronological relationship. The relationship in time between bibliographic items (e.g., the relation of a serial to its predecessors and successors). (MARC 21 Bibliographic)
Collected set. The term "collected" is used at LC to mean "classified together;" thus, a collected set is one in which all issues of the series are classed together under the same call number. (CCM)
Collected set record. A serial record for the series. A collected set record is required whenever any issues of the series are classed or "collected"
A collected set record does not always have a call number (e.g., records created by NSDP that are not "collected" in LC have "CLASSIFIED SEPARATELY" in field 050).
under the same call number. (CCM)
Colophon. A statement at the end of an item giving information about one or more of the following: the title, author(s), publisher, printer, date of publication or printing. It may include other information. (AACR2)
Coloured illustration. An illustration in two or more colours. (Neither black nor white is a colour.) (AACR2)
Commercial publisher. A corporate body whose primary function is that of publishing. (CCM)
Common title. A title common to two or more works, each of which carries the title and/or designation of a section. (CCM)
Compiler. 1. One who produces a collection by selecting and putting together matter from the works of various persons or bodies. 2. One who selects and puts together in one publication matter from the works of one person or body. (AACR2)
Conference. 1. A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest. 2. A meeting of representatives of a corporate body that constitutes its legislative or governing body. (AACR2)
Consecutive numbers. Continuous numbers that do not repeat (i.e., go back to "1"). Examples are serials that have numbered issues (e.g., no. 1, no. 2, etc.) and most volume numbers. Consecutive numbering can occur at any level within the numeric designation (e.g., v. 3, no. 800) (CCM)
Continuing resource. A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources. (AACR2)
Copyright date. A legal date that reflects the year in which an issue is registered for copyright protection. (CCM)
Corporate body. An organization or group of persons that is identified by a particular name and that acts, or may act, as an entity. Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences. (AACR2)
Cover date. A chronological designation that reflects the date of issuance rather than the coverage, such as the date found on the cover of magazines and periodicals. (CCM)
Cover title. A title printed on the cover of an item as issued. (AACR2)
Coverage date. A date that reflects the coverage of the contents of the item (e.g., FY 1989). (CCM)
Cumulation. An issue of a serial that collects all of the information given in the previous issues for a given period and is intended to replace those issues. The cumulation may rearrange, correct, or expand the contents of the original issues but the combined contents of the original issues and the contents of the cumulation are essentially the same. (CCM)
Database. A collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. (MARC 21 Bibliographic)
Designation. A number, letter, and/or date use to identify the issue of a serial. (See also Numbering). (CCM)
Distinctive title. A title that appears in addition to the title proper, is unique to an issue, and is often related to the topic or theme of that issue. (CCM)
Distributor. An agent or agency that has exclusive or shared marketing rights for an item. (AACR2)
Edition: serials or "serial editions." Separate complete serials that are issued simultaneously, usually with the same title, and that are intended for a specific audience. (CCM)
Editor. One who prepares for publication an item not his or her own. The editorial work may be limited to the preparation of the item for the manufacturer, or it may include supervision of the manufacturing, revision (restitution), or elucidation of the content of the item, and the addition of an introduction, notes, and other critical matter. In some cases, it may involve the technical direction of a staff of persons engaged in creating or compiling the content of the item. (AACR2)
Emanation. A publication "emanates" from a corporate body if 1) it is issued by the corporate body, 2) it is caused to be issued by the corporate body, or 3) the contents originate with the corporate body. (AACR2 21.1B2)
Entry. A record of an item in a catalogue. (AACR2)
Extent of item. The first element of the physical description area. It gives the number and the specific material designation of the units of the item being described and, in some cases, other indications of the extent (e.g., duration). (AACR2)
Facsimile reproduction. A reproduction simulating the physical appearance of the original in addition to reproducing its contents exactly. (AACR2)
Fluctuating title. A title that changes back and forth on a regular or irregular basis. (CCM)
Formal statement. A statement that appears on its own, or "in isolation," rather than within a block of text. (CCM)
General material designation. A term indicating the broad class of material to which an item belongs (e.g., sound recording). (AACR2)
Half title. A title of a publication appearing on a leaf preceding the title page. (AACR2)
Heading. A name, word, or phrase placed at the head of a catalogue entry to provide an access point. (AACR2)
Horizontal relationship. The relationship between versions of a bibliographic item in different languages, format, media, etc. (MARC 21 Bibliographic)
Integrating resource. A bibliographic resource hat is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources may be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites. (AACR2)
Internal numbers. Numbers within a volume that repeat with each volume (e.g., vol. 3, no. 2). (CCM)
Issuing body. A corporate body that is responsible for the issuance, and often the contents, of an item but whose primary function is not that of publishing. (CCM)
Iteration. An instance of an integrating resource, either as first published or after it has been updated.
Joint author. A person who collaborates with one or more other persons to produce a work in relation to which the collaborators perform the same function. (AACR2
Language edition. A serial published simultaneously in different languages. The publisher of all of the editions is usually the same. The titles may be in different languages or in the same language. (CCM)
Loose-leaf publication. (See Updating loose-leaf)
Main entry. The complete catalogue record of an item, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s). (AACR2)
Main series. A larger, more comprehensive series that includes subseries.(CCM)
Major change. A change that requires the creation of a new record. (CCM)
Manufacturer. The body responsible for the physical production of the item. (CCM)
Masthead. A statement of title, ownership, editors, etc., of a newspaper or periodical. In the case of newspapers it is commonly found on the editorial page or at the top of page one, and, in the case of periodicals, on the contents page. (AACR2)
Minor change. A change that does not require the creation of a new record. The change is noted in the record, when considered important. (CCM)
Mixed responsibility. A work of mixed responsibility is one in which different persons or bodies contribute to its intellectual or artistic content by performing different kinds of activities (e.g., adapting or illustrating a work written by another person). (AACR2)
Monograph. A bibliographic resource that is complete in one part or complete or intended to be completed within a finite number of parts). (AACR2)
Monographic series. This is another term for "series". It is misleading because it implies that the individual titles in the series are all monographs when some or all may be serials. (CCM)
Multipart item. A monograph, complete, or intended to be completed, within a finite number of separate parts. The separate parts may or may not be numbered. (AACR2)
Newspaper. A serial publication which contains news on current events of special or general interest. The individual parts are listed chronologically or numerically and appear usually at least once a week. Newspapers usually have a masthead rather than a cover and are normally larger than A3 (297 mm x 420 mm.) in size. (International Organization for Standardization)
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation.(AACR2)
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence. (CCM)
Other title. A title appearing on a source other than the chief source that is not the cover, spine, caption, added title page, or head/foot of each page. (CCM)
Other title information. A title borne by an item other than the title proper or parallel or series title(s); also any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc. of the item or the motives for, or occasion of, its production or publication. The term includes subtitles, avant-titres, etc., but does not include variations on the title proper (e.g., spine titles, sleeve titles). (AACR2)
Parallel title. The title proper in another language and/or script. (AACR2)
Periodical. A serial appearing or intended to appear indefinitely at regular or stated intervals, generally more frequently than annually, each issue of which normally contains separate articles, stories, or other writings. (AACR, ALA rules)
Personal author. The person chiefly responsible for the creation of the intellectual or artistic content of a work. (AACR2)
Preliminaries: The title page(s) of an item, the verso of the title page(s), any pages preceding the title page(s), and the cover (AACR2).
Prescribed sources of information. Sources from which data may be recorded in the bibliographic description without the use of brackets. These are not necessarily the only sources from which information may be recorded. (CCM)
Prominently stated. Appearing in a formal statement in one of the prescribed sources of information for areas 1 and 2 (AACR2 0.8). For printed serials, this includes the title page or title page substitute, other preliminaries, or the colophon (AACR2 12.0B1). (CCM)
Publication date. The year in which a publication was issued. The publication date usually appears with the place and name of the publisher. (CCM)
Publisher. The reproducer of a work intended for public consumption. (Webster's International Dictionary, 3rd ed., 1965)
Publisher's listing. A list of the titles that have been published in the series. Generally, a publisher's listing is not considered to be a series title page (see below), although the series statement may be taken from it.(CCM)
Qualifier. A parenthetical word or phrase added to a corporate body heading or uniform title to distinguish the body or title from others with the same name or title. (CCM).
Reciprocal relationship. The relationship between two items, as represented by paired linking fields (e.g., 780/785) or by a link with the same tag that is given in each related record (e.g., 775). (CCM)
Release date. A date, consisting of the month and year that reflects the date of release for publication. (CCM)
Reprint. 1. A new printing of an item made from the original type image, commonly by photographic methods. The reprint may reproduce the original exactly (an impression) or it may contain minor but well-defined variations (an issue). 2. A new edition with substantially unchanged text. (AACR2)
Running title. A title or abbreviated title that is repeated at the head or foot of each page or leaf. (AACR2)
Section. A separately published part of a bibliographic resource, usually representing a particular subject category within the larger resource and identified by a designation that may be a topic, or an alphabetic or numeric designation, or a combination of these. See also Subseries. (AACR2)
Serial. A continuing resource issued in successive of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2)
Serial issued in parts. A serial is issued in parts when each number or issue constitutes more than one physical item. Each part is usually distinguished by numbers or letters and/or an individual title. The parts all have the same common title and usually have the same numeric/chronological designation. (CCM).
Seriality. A dimension of resources that are not complete as first issued that refers to the fact that they are issued over time and thus, may exhibit change. (CCM)
Series. A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered. (AACR2)
Series authority record (SAR). Series authority records are created by LC and some CONSER/
National Coordinated Cataloging Program
NCCP participants and are included in the LC Name Authority File. The SAR provides the form of entry and numbering to be used in tracings, as well as cross references and institution-specific treatment decisions. (CCM)
Series title page. An added title page bearing the series title proper and usually, though not necessarily, other information about the series (e.g., statement of responsibility, numeric designation, data relating to publication, title of the item within the series). (AACR2)
Shared responsibility. Collaboration between two or more persons or bodies performing the same kind of activity in the creation of the content of an item. The contribution of each may form a separate and distinct part of the item, or the contribution of each may not be separable from that of the other(s). (AACR2)
Sine loco (s.l.). Without place (i.e., the name of the place of publication, distribution, etc. is unknown). (AACR2)
Sine nomine (s.n.). Without name (i.e., the name of the publisher, distributor, etc. is unknown). (AACR2)
Specific material designation. A term indicating the special class of material (usually the class of physical object) to which an item belongs (e.g., sound disc). (AACR2)
Spine title. A title appearing on the spine of an item. (AACR2)
Statement of responsibility. A statement, transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates, or to persons or corporate bodies responsible for the performance of the content of the item. (AACR2)
Subseries. A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series. See also Section. (AACR2)
Subtitle. The explanatory part of the title following the main title. (ALA Glossary)
Successive entry cataloging. The practice of creating a new record for a serial each time the entry changes in accordance with AACR2 21.2C1 and 23.3B1. (CCM)
Successive numbering. A numeric designation that begins again with number "1" (or its equivalent). (CCM)
Supplement. An item, usually issued separately, that complements one already published by bringing up-to-date or otherwise continuing the original or by containing a special feature not included in the original. The supplement has a formal relationship with the original as expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original. (AACR2)
Supplied title. A title provided by the cataloguer for an item that has no title proper on the chief source of information or its substitute. It may be taken from elsewhere in the item itself or from a reference source, or it may be composed by the cataloguer. (AACR2)
Title. A word, phrase, character, or group of characters, normally appearing in an item, that names the item or the work contained in it. (AACR2)
Title page. A page at the beginning of an item bearing the title proper and usually, though not necessarily, the statement of responsibility and the data relating to publication. (AACR2)
Title page substitute. A source other than a title page that contains the title and is used as the chief source of information in the absence of a title page (e.g., cover, caption, masthead, etc.). (CCM)
Title proper. The chief name of an item, including any alternative title but excluding parallel titles and other title information. (AACR2)
Tracing. 1. A record of the headings under which an item is represented in the catalogue. 2. A record of the references that have been made to a name or to the title of an item that is represented in the catalogue. (AACR2)
Translation. A serial that is translated into another language. It is usually published by a different publisher than the original and at a later time. (CCM)
Unanalyzable. A title that does not contain further titles. Most serials are "unanalyzable" (e.g., Newsweek, Statistical Yearbook, etc.). Occasionally an issue of a series is published without an individual title and is thus, "unanalyzable" (LCRI 13.3.). (CCM)
Uniform title. 1. The particular title by which a work is to be identified for cataloguing purposes. 2. The particular title used to distinguish the heading for a work from the heading for a different work. 3. A conventional collective title used to collocate publications of an author, composer, or corporate body containing several works or extracts, etc., from several works (e.g., complete works, several works in a particular literary or musical form). (AACR2)
Updating loose-leaf. An integrating resource that consists of one or more base volumes updated by separate pages that are inserted, removed, and/or substituted. (AACR2)
Updating supplement. A supplement that adds to or updates information contained in the main work. (CCM)
Vertical relationship. The hierarchical relationship of the whole to its parts and the parts to the whole (e.g., a journal article to the journal, subseries to main series). (MARC 21 Bibliographic)
Volume. In the bibliographic sense, a major division of a work, regardless of its designation by the publisher, distinguished from other major divisions of the same work by having its own inclusive title page, half title, cover title, or portfolio title, and usually independent pagination, foliation, or signatures. This major bibliographic unit may include various title pages and/or pagination. (AACR2)
Volume title page. A page that contains the title and designation for an entire volume, rather than the designation for a specific issue. Volume title pages are often issued separately once the volume is complete. (CCM)
Web site. An electronic resource that consists of a collection of digital documents, commonly referred to as home pages that are usually interconnected by the use of hypertext links. Web site is a broad category of electronic resources, exclusive of resources that fit into other categories, such as databases or electronic journals. (CCM)
Whole numbers. The term "whole" numbering is used for serials that have single-level enumeration (e.g., no. 1, no. 2) and for single-level systems of enumeration that accompany volume numbers and internal numbers.(CCM)
Accompanying material. Material issued with, and intended to be used with, the item being catalogued. (AACR2)
Added entry. An entry, additional to the main entry, by which an item is represented in a catalogue; a secondary entry. (AACR2)
Added title page. A title page preceding or following the title page chosen as the basis for the description of the item. It may be more general (e.g., a series title page), or equally general (e.g., a title page in another language). (AACR2)
Added title page title. A title appearing on a title page that has not been chosen as the chief source. (CCM)
Alternative numbers. An secondary system of numeric designation (e.g. vol. 1, no. 1 = Whole No. 1) (CCM)
Alternative title. The second part of a title proper that consists of two parts, each of which is a title; the parts are joined by or or its equivalent in another language (e.g., The tempest, or The enchanted island). (AACR2)
Analytic. An individual title in a series. The analytic may be a monograph or a serial. (CCM)
Analytical title page. The title page of an individual work in a series. (CCM)
Analyzable. A series is described as "analyzable" because it contains titles that could be separately cataloged. A word or phrase cannot be a series if it is not "analyzable" (i.e., it does not have additional titles that could be separately cataloged). (CCM)
Analyze (v.). To catalog the individual titles. If a series is "analyzed," all or some of the titles in the series are cataloged separately. (CCM)
Bibliographic resource. An expression or manifestation of a work that forms the basis for bibliographic description. A bibliographic resource may be tangible or intangible. (AACR2)
Body of the entry. Areas 1-6 of the catalog record (i.e., the title statement through the series). (CCM)
Caption title. A title given at the beginning of the first page of the text. (AACR2)
Chief source of information. The source of bibliographic data to be given preference as the source from which a bibliographic description (or portion thereof) is prepared (AACR2). For serials, the chief source is the title page or title page substitute of the first or earliest issue.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence. (CCM)
Chronological relationship. The relationship in time between bibliographic items (e.g., the relation of a serial to its predecessors and successors). (MARC 21 Bibliographic)
Collected set. The term "collected" is used at LC to mean "classified together;" thus, a collected set is one in which all issues of the series are classed together under the same call number. (CCM)
Collected set record. A serial record for the series. A collected set record is required whenever any issues of the series are classed or "collected"
A collected set record does not always have a call number (e.g., records created by NSDP that are not "collected" in LC have "CLASSIFIED SEPARATELY" in field 050).
under the same call number. (CCM)
Colophon. A statement at the end of an item giving information about one or more of the following: the title, author(s), publisher, printer, date of publication or printing. It may include other information. (AACR2)
Coloured illustration. An illustration in two or more colours. (Neither black nor white is a colour.) (AACR2)
Commercial publisher. A corporate body whose primary function is that of publishing. (CCM)
Common title. A title common to two or more works, each of which carries the title and/or designation of a section. (CCM)
Compiler. 1. One who produces a collection by selecting and putting together matter from the works of various persons or bodies. 2. One who selects and puts together in one publication matter from the works of one person or body. (AACR2)
Conference. 1. A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest. 2. A meeting of representatives of a corporate body that constitutes its legislative or governing body. (AACR2)
Consecutive numbers. Continuous numbers that do not repeat (i.e., go back to "1"). Examples are serials that have numbered issues (e.g., no. 1, no. 2, etc.) and most volume numbers. Consecutive numbering can occur at any level within the numeric designation (e.g., v. 3, no. 800) (CCM)
Continuing resource. A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources. (AACR2)
Copyright date. A legal date that reflects the year in which an issue is registered for copyright protection. (CCM)
Corporate body. An organization or group of persons that is identified by a particular name and that acts, or may act, as an entity. Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences. (AACR2)
Cover date. A chronological designation that reflects the date of issuance rather than the coverage, such as the date found on the cover of magazines and periodicals. (CCM)
Cover title. A title printed on the cover of an item as issued. (AACR2)
Coverage date. A date that reflects the coverage of the contents of the item (e.g., FY 1989). (CCM)
Cumulation. An issue of a serial that collects all of the information given in the previous issues for a given period and is intended to replace those issues. The cumulation may rearrange, correct, or expand the contents of the original issues but the combined contents of the original issues and the contents of the cumulation are essentially the same. (CCM)
Database. A collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. (MARC 21 Bibliographic)
Designation. A number, letter, and/or date use to identify the issue of a serial. (See also Numbering). (CCM)
Distinctive title. A title that appears in addition to the title proper, is unique to an issue, and is often related to the topic or theme of that issue. (CCM)
Distributor. An agent or agency that has exclusive or shared marketing rights for an item. (AACR2)
Edition: serials or "serial editions." Separate complete serials that are issued simultaneously, usually with the same title, and that are intended for a specific audience. (CCM)
Editor. One who prepares for publication an item not his or her own. The editorial work may be limited to the preparation of the item for the manufacturer, or it may include supervision of the manufacturing, revision (restitution), or elucidation of the content of the item, and the addition of an introduction, notes, and other critical matter. In some cases, it may involve the technical direction of a staff of persons engaged in creating or compiling the content of the item. (AACR2)
Emanation. A publication "emanates" from a corporate body if 1) it is issued by the corporate body, 2) it is caused to be issued by the corporate body, or 3) the contents originate with the corporate body. (AACR2 21.1B2)
Entry. A record of an item in a catalogue. (AACR2)
Extent of item. The first element of the physical description area. It gives the number and the specific material designation of the units of the item being described and, in some cases, other indications of the extent (e.g., duration). (AACR2)
Facsimile reproduction. A reproduction simulating the physical appearance of the original in addition to reproducing its contents exactly. (AACR2)
Fluctuating title. A title that changes back and forth on a regular or irregular basis. (CCM)
Formal statement. A statement that appears on its own, or "in isolation," rather than within a block of text. (CCM)
General material designation. A term indicating the broad class of material to which an item belongs (e.g., sound recording). (AACR2)
Half title. A title of a publication appearing on a leaf preceding the title page. (AACR2)
Heading. A name, word, or phrase placed at the head of a catalogue entry to provide an access point. (AACR2)
Horizontal relationship. The relationship between versions of a bibliographic item in different languages, format, media, etc. (MARC 21 Bibliographic)
Integrating resource. A bibliographic resource hat is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources may be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites. (AACR2)
Internal numbers. Numbers within a volume that repeat with each volume (e.g., vol. 3, no. 2). (CCM)
Issuing body. A corporate body that is responsible for the issuance, and often the contents, of an item but whose primary function is not that of publishing. (CCM)
Iteration. An instance of an integrating resource, either as first published or after it has been updated.
Joint author. A person who collaborates with one or more other persons to produce a work in relation to which the collaborators perform the same function. (AACR2
Language edition. A serial published simultaneously in different languages. The publisher of all of the editions is usually the same. The titles may be in different languages or in the same language. (CCM)
Loose-leaf publication. (See Updating loose-leaf)
Main entry. The complete catalogue record of an item, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s). (AACR2)
Main series. A larger, more comprehensive series that includes subseries.(CCM)
Major change. A change that requires the creation of a new record. (CCM)
Manufacturer. The body responsible for the physical production of the item. (CCM)
Masthead. A statement of title, ownership, editors, etc., of a newspaper or periodical. In the case of newspapers it is commonly found on the editorial page or at the top of page one, and, in the case of periodicals, on the contents page. (AACR2)
Minor change. A change that does not require the creation of a new record. The change is noted in the record, when considered important. (CCM)
Mixed responsibility. A work of mixed responsibility is one in which different persons or bodies contribute to its intellectual or artistic content by performing different kinds of activities (e.g., adapting or illustrating a work written by another person). (AACR2)
Monograph. A bibliographic resource that is complete in one part or complete or intended to be completed within a finite number of parts). (AACR2)
Monographic series. This is another term for "series". It is misleading because it implies that the individual titles in the series are all monographs when some or all may be serials. (CCM)
Multipart item. A monograph, complete, or intended to be completed, within a finite number of separate parts. The separate parts may or may not be numbered. (AACR2)
Newspaper. A serial publication which contains news on current events of special or general interest. The individual parts are listed chronologically or numerically and appear usually at least once a week. Newspapers usually have a masthead rather than a cover and are normally larger than A3 (297 mm x 420 mm.) in size. (International Organization for Standardization)
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation.(AACR2)
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence. (CCM)
Other title. A title appearing on a source other than the chief source that is not the cover, spine, caption, added title page, or head/foot of each page. (CCM)
Other title information. A title borne by an item other than the title proper or parallel or series title(s); also any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc. of the item or the motives for, or occasion of, its production or publication. The term includes subtitles, avant-titres, etc., but does not include variations on the title proper (e.g., spine titles, sleeve titles). (AACR2)
Parallel title. The title proper in another language and/or script. (AACR2)
Periodical. A serial appearing or intended to appear indefinitely at regular or stated intervals, generally more frequently than annually, each issue of which normally contains separate articles, stories, or other writings. (AACR, ALA rules)
Personal author. The person chiefly responsible for the creation of the intellectual or artistic content of a work. (AACR2)
Preliminaries: The title page(s) of an item, the verso of the title page(s), any pages preceding the title page(s), and the cover (AACR2).
Prescribed sources of information. Sources from which data may be recorded in the bibliographic description without the use of brackets. These are not necessarily the only sources from which information may be recorded. (CCM)
Prominently stated. Appearing in a formal statement in one of the prescribed sources of information for areas 1 and 2 (AACR2 0.8). For printed serials, this includes the title page or title page substitute, other preliminaries, or the colophon (AACR2 12.0B1). (CCM)
Publication date. The year in which a publication was issued. The publication date usually appears with the place and name of the publisher. (CCM)
Publisher. The reproducer of a work intended for public consumption. (Webster's International Dictionary, 3rd ed., 1965)
Publisher's listing. A list of the titles that have been published in the series. Generally, a publisher's listing is not considered to be a series title page (see below), although the series statement may be taken from it.(CCM)
Qualifier. A parenthetical word or phrase added to a corporate body heading or uniform title to distinguish the body or title from others with the same name or title. (CCM).
Reciprocal relationship. The relationship between two items, as represented by paired linking fields (e.g., 780/785) or by a link with the same tag that is given in each related record (e.g., 775). (CCM)
Release date. A date, consisting of the month and year that reflects the date of release for publication. (CCM)
Reprint. 1. A new printing of an item made from the original type image, commonly by photographic methods. The reprint may reproduce the original exactly (an impression) or it may contain minor but well-defined variations (an issue). 2. A new edition with substantially unchanged text. (AACR2)
Running title. A title or abbreviated title that is repeated at the head or foot of each page or leaf. (AACR2)
Section. A separately published part of a bibliographic resource, usually representing a particular subject category within the larger resource and identified by a designation that may be a topic, or an alphabetic or numeric designation, or a combination of these. See also Subseries. (AACR2)
Serial. A continuing resource issued in successive of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2)
Serial issued in parts. A serial is issued in parts when each number or issue constitutes more than one physical item. Each part is usually distinguished by numbers or letters and/or an individual title. The parts all have the same common title and usually have the same numeric/chronological designation. (CCM).
Seriality. A dimension of resources that are not complete as first issued that refers to the fact that they are issued over time and thus, may exhibit change. (CCM)
Series. A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered. (AACR2)
Series authority record (SAR). Series authority records are created by LC and some CONSER/
National Coordinated Cataloging Program
NCCP participants and are included in the LC Name Authority File. The SAR provides the form of entry and numbering to be used in tracings, as well as cross references and institution-specific treatment decisions. (CCM)
Series title page. An added title page bearing the series title proper and usually, though not necessarily, other information about the series (e.g., statement of responsibility, numeric designation, data relating to publication, title of the item within the series). (AACR2)
Shared responsibility. Collaboration between two or more persons or bodies performing the same kind of activity in the creation of the content of an item. The contribution of each may form a separate and distinct part of the item, or the contribution of each may not be separable from that of the other(s). (AACR2)
Sine loco (s.l.). Without place (i.e., the name of the place of publication, distribution, etc. is unknown). (AACR2)
Sine nomine (s.n.). Without name (i.e., the name of the publisher, distributor, etc. is unknown). (AACR2)
Specific material designation. A term indicating the special class of material (usually the class of physical object) to which an item belongs (e.g., sound disc). (AACR2)
Spine title. A title appearing on the spine of an item. (AACR2)
Statement of responsibility. A statement, transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates, or to persons or corporate bodies responsible for the performance of the content of the item. (AACR2)
Subseries. A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series. See also Section. (AACR2)
Subtitle. The explanatory part of the title following the main title. (ALA Glossary)
Successive entry cataloging. The practice of creating a new record for a serial each time the entry changes in accordance with AACR2 21.2C1 and 23.3B1. (CCM)
Successive numbering. A numeric designation that begins again with number "1" (or its equivalent). (CCM)
Supplement. An item, usually issued separately, that complements one already published by bringing up-to-date or otherwise continuing the original or by containing a special feature not included in the original. The supplement has a formal relationship with the original as expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original. (AACR2)
Supplied title. A title provided by the cataloguer for an item that has no title proper on the chief source of information or its substitute. It may be taken from elsewhere in the item itself or from a reference source, or it may be composed by the cataloguer. (AACR2)
Title. A word, phrase, character, or group of characters, normally appearing in an item, that names the item or the work contained in it. (AACR2)
Title page. A page at the beginning of an item bearing the title proper and usually, though not necessarily, the statement of responsibility and the data relating to publication. (AACR2)
Title page substitute. A source other than a title page that contains the title and is used as the chief source of information in the absence of a title page (e.g., cover, caption, masthead, etc.). (CCM)
Title proper. The chief name of an item, including any alternative title but excluding parallel titles and other title information. (AACR2)
Tracing. 1. A record of the headings under which an item is represented in the catalogue. 2. A record of the references that have been made to a name or to the title of an item that is represented in the catalogue. (AACR2)
Translation. A serial that is translated into another language. It is usually published by a different publisher than the original and at a later time. (CCM)
Unanalyzable. A title that does not contain further titles. Most serials are "unanalyzable" (e.g., Newsweek, Statistical Yearbook, etc.). Occasionally an issue of a series is published without an individual title and is thus, "unanalyzable" (LCRI 13.3.). (CCM)
Uniform title. 1. The particular title by which a work is to be identified for cataloguing purposes. 2. The particular title used to distinguish the heading for a work from the heading for a different work. 3. A conventional collective title used to collocate publications of an author, composer, or corporate body containing several works or extracts, etc., from several works (e.g., complete works, several works in a particular literary or musical form). (AACR2)
Updating loose-leaf. An integrating resource that consists of one or more base volumes updated by separate pages that are inserted, removed, and/or substituted. (AACR2)
Updating supplement. A supplement that adds to or updates information contained in the main work. (CCM)
Vertical relationship. The hierarchical relationship of the whole to its parts and the parts to the whole (e.g., a journal article to the journal, subseries to main series). (MARC 21 Bibliographic)
Volume. In the bibliographic sense, a major division of a work, regardless of its designation by the publisher, distinguished from other major divisions of the same work by having its own inclusive title page, half title, cover title, or portfolio title, and usually independent pagination, foliation, or signatures. This major bibliographic unit may include various title pages and/or pagination. (AACR2)
Volume title page. A page that contains the title and designation for an entire volume, rather than the designation for a specific issue. Volume title pages are often issued separately once the volume is complete. (CCM)
Web site. An electronic resource that consists of a collection of digital documents, commonly referred to as home pages that are usually interconnected by the use of hypertext links. Web site is a broad category of electronic resources, exclusive of resources that fit into other categories, such as databases or electronic journals. (CCM)
Whole numbers. The term "whole" numbering is used for serials that have single-level enumeration (e.g., no. 1, no. 2) and for single-level systems of enumeration that accompany volume numbers and internal numbers.(CCM)
362 and 500
Using the 362 and 500 fields
First issue in hand:
362 0# $a Vol. 1, no. 1 (May 1990)-
500 ## $a Latest issue consulted: Vol. 3, no. 1 (May 1992).
First issue not in hand:
500 ## $a Description based on: No. 3 (July 88).
First issue not in hand but information is known when the serial began:
362 1# $a Began in 1987.
500 ## $a Description based on: Vol. 4 (1990); title from caption.
500 ## $a Latest issue consulted: Vol. 13 (1999).
Last issue known but not in hand:
362 1# $a Ceased with no. 12, published in 1988.
500 ## $a Description based on: No. 2, published in 1978.
500 ## $a Latest issue consulted: No. 10, published in 1986.
362 0# $a Mar. 1979-
362 1# $a Ceased in 1989.
First and last issue known but not in hand:
362 1# $a Began with v. 1, no. 1 (Mar. 1967); ceased with v. 10, no. 2 (Feb. 1977).
500 ## $a Description based on: Vol. 3, no. 1 (Jan. 1969).
First issue is not in hand and last issue is:
362 0# $a -v. 4, no. 5 (May 1990).
500 ## $a Description based on: Vol. 3, no. 10 (Oct. 1989); title from cover.
Last issue is the only issue in hand:
362 0# $a -1988.
500 ## $a Description based on: 1988.
First issue in hand:
362 0# $a Vol. 1, no. 1 (May 1990)-
500 ## $a Latest issue consulted: Vol. 3, no. 1 (May 1992).
First issue not in hand:
500 ## $a Description based on: No. 3 (July 88).
First issue not in hand but information is known when the serial began:
362 1# $a Began in 1987.
500 ## $a Description based on: Vol. 4 (1990); title from caption.
500 ## $a Latest issue consulted: Vol. 13 (1999).
Last issue known but not in hand:
362 1# $a Ceased with no. 12, published in 1988.
500 ## $a Description based on: No. 2, published in 1978.
500 ## $a Latest issue consulted: No. 10, published in 1986.
362 0# $a Mar. 1979-
362 1# $a Ceased in 1989.
First and last issue known but not in hand:
362 1# $a Began with v. 1, no. 1 (Mar. 1967); ceased with v. 10, no. 2 (Feb. 1977).
500 ## $a Description based on: Vol. 3, no. 1 (Jan. 1969).
First issue is not in hand and last issue is:
362 0# $a -v. 4, no. 5 (May 1990).
500 ## $a Description based on: Vol. 3, no. 10 (Oct. 1989); title from cover.
Last issue is the only issue in hand:
362 0# $a -1988.
500 ## $a Description based on: 1988.
numbering area, CONSER Cataloging Manual, Part I, Module 8
Note rules for punctuation (AACR2 12.3A1).Dates following numeric or alphabetic designations are to be enclosed in parentheses, no matter how they appear on the publication.
CCM-CONSER cataloging manual-Part I, module 8
References
AACR2/LCRIs
Numbering: 12.3A1-12.3G1/LCRIs 12.3-12.3G2
Numbering and issuing peculiarities notes: 12.7B10
“Description based on” note: 12.7B23/LCRI
“Latest issue consulted” note: 12.7B23/LCRI
Appendices A-C
CEG
Fields 362, 500, 515
CCM
Module 2. What is a Serial?
Module 6. Title statement
Module 9. Edition Statement
Module 13. Notes
Types of Numbering
Numeric designation only
362 0# $a Vol. 1, no. 1-
Chronological designation only
362 0# $a Winter 1990-
Numeric and chronological designation
362 0# $a Vol. 1, no. 1 (Dec. 1990)-
8.1. How numbering is used in AACR2 records
Sections 8.2-8.4. describe what numbering is, where it can be taken from, and how to record it. For the most part, these instructions apply to any numbering, regardless of where it is recorded– in field 362 or field 500. Since the appropriate placement of the numbering is an essential aspect of an AACR2 record, this module will begin by explaining the placement of the numbering, then discuss sources and form.
8.1.1. Relationship between field 362 and the "Description based on" note (Field 500)
To understand the appropriate use of numbering in online AACR2 records, the functions of field 362 and field 500 must be understood. Field 362 carries information about the first and/or last issue or part of a serial.
• If the first or last issue is
Under AACR2, the issue must be "in hand" because the transcription of the numbering in the cataloging record reflects the form in which it is found on the piece (with certain exceptions). Without the actual issue, it would be impossible to properly transcribe the designation, even though the beginning or ending date/number is known.
in hand when the serial is cataloged, a "formatted" 362 field is used–i.e., the first indicator is set to "0" and the data may display following the title (or edition when present) in the body of the entry.
• If the first or last issue is not in hand, but it is known when the serial began or ceased, an "unformatted" 362 field is used–i.e., the first indicator is set to "1" and the data displays as a note. If the first issue is not in hand, the numbering of the earliest available issue is given in field 500 in a "Description based on" note (AACR2 12.7B23).
• When in doubt as to whether the issue in hand is the first (e.g., the issue has a date only), prefer to give a “Description based on” note.
a. Formatted 362 (362 0)
A formatted 362 field is given when the first and/or last issue is in hand.
362 0 (Formatted) = Area 3
n Contains designation of first issue and/or last issue
n May also contain alternative or successive numbering system
n Piece(s) cited must be in hand
n Questionable or partial designations are not given
n Construct according to rules for numbering (AACR2 12.3)
Online record:
245 00 $a International journal of modern physics. $n C, $p Physics and computers.
246 30 $a Physics and computers
260 ## $a Singapore ; $a Teaneck, NJ : $b World Scientific, $c c1990-
300 ## $a v. : $b ill. ; $c 25 cm.
310 ## $a Quarterly
362 0# $a Vol. 1, no. 1 (Apr. 1990)-
650 #0 $a Physics $x Data processing $v Periodicals.
650 #0 $a Mathematical physics $v Periodicals.
Possible OPAC display:
Brief description:
International journal of modern physics. C, Physics and computers.
Singapore ; Teaneck, NJ : World Scientific, c1990-
v. : ill. ; 25 cm.
Vol.1, no. 1 (Apr. 1990)-
b. Unformatted 362 (362 1)
An unformatted 362 field is given when information concerning the first or last issue is known but the issue is not in hand (AACR2 12.7B11.1).
362 1 (Unformatted) = Area 7 (Note)
n Contains beginning and/or ending numbering when information is known
n Piece(s) cited is not in hand
n Information may come from the piece, the publisher, or other sources (e.g., union lists)
n Questionable dates and non-identifying designations are allowed
n Need not be constructed according to the rules for transcribing numbering because it is a note
Online record:
245 00 $a Forecast dry bulk carrier profitability.
246 30 $a Dry bulk carrier profitability
260 ## $a London : $b Drewry
300 ## $a v. : $b ill. ; $c 30 cm.
310 ## $a Annual
362 1# $a Began with 1986/1990?
440 #0 $a Seaborne trade and transport $x 0951-4716
500 ## $a Description based on: 1988/1992.
650 #0 $a Bulk carrier cargo ships $x Economic aspects $v Periodicals.
650 #0 $a Bulk carrier cargo ships $v Statistics $v Periodicals.
710 2# $a Drewry Shipping Consultants.
Possible OPAC display:
Brief description:
Forecast dry bulk carrier profitability.
London : Drewry
v. : ill. ; 30 cm.
Annual
Began with 1986/1990?
Note: Give an unformatted 362 field only when the information is available or when the beginning/ending date can be determined from the issues in hand (e.g., vol. 1, no. 2 is in hand). Do not, as a rule, guess at the beginning date of publication. For instance, if the preface says that this is the 5th report of an annual, do not count back five years and give that year as the probable beginning date of publication. Even though the publication may have begun in that year, there is no assurance that the title has remained the same and that this would be the beginning date of the record being created for the title in hand.
c. "Description based on" note (field 500)
When the first issue is not in hand, give the numbering for the earliest available issue in field 500, preceded by the words "Description based on:". This field must be given whenever the numbering of the first issue is not given in a formatted 362 field.
Description based on note (500)
n Include numbering of the earliest issue in hand
n Record numbering as it would be given in 362 0
n If there is no chronological designation, give the publishing date in addition to the numerical designation in order to supply some indication of the time frame.
n May combine with the source of title note, when present
n May not be combined with "Latest issue consulted" noted, when present
Online record:
245 00 $a Newsletter of the Print and Drawing Council of Canada.
260 ## $a Toronto, Ontario, Canada : $b PDCC
300 ## $a v. : $b ill. ; $c 28 cm.
500 ## $a Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
710 2# $a Print and Drawing Council of Canada.
Possible OPAC display:
Brief description:
Newsletter of the Print and Drawing Council of Canada.
Toronto, Ontario, Canada : PDCC
v. : ill. ; 28 cm.
Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
Every AACR2 record must contain a date so that the user of the record has an idea of the time span covered by the serial. This is particularly helpful to another cataloger in determining whether the record represents an earlier or later title in the case of a title change. When a numeric designation alone is given in a "Description based on" note, add the
This is necessary, because the publication date is not given in field 260 when the first issue is not in hand.
date of publishing or copyright.
260 ## $a Cambridge, MA : $b Harvard University Press
500 ## $a Description based on: No. 8, published in 1990.
500 ## $a Description based on: No. 2, copyrighted in 1989.
500 ## $a Description based on: 3, published 1989?
LC/CONSER practice is to combine the description based on note with the source of title note when both are given.
500 ## $a Description based on: 1965; title from cover.
8.1.2. "Latest issue consulted" note (AACR2 12.7B23;
Prior to the 2002 update to AACR2, CONSER catalogers gave this information in field 936.
Field 500)
While the description is based on the first or earliest available issue, serial records that are updated over time reflect information from later issues. In order that the record be able to reflect the work, rather than an issue, and to alert other catalogers to the currency of data in the record, a “latest issue consulted” note is given. Use this note when more than one issue is in hand when the serial is first described, or when changes are later made to a record because of changes on later issues. When a serial is closed off and the last issue is given in field 362, remove the “Latest issue consulted” note.
The description based on and source of title notes are frequently combined because they both refer to the same issue. Do not combine a “Latest issue consulted” note with a note that includes the source of title because they relate to different issues. Instead, give the latest issue consulted as a separate note (LCRI 12.7B23).
When recording the “Latest issue consulted” note, for the sake of consistency, apply the same rules that would be applied to the numbering given in a formatted 362 field or in a description based on note. As with the "Description based on" note, when a numeric designation alone is given, add the date of publishing or copyright.
Using the 362 and 500 fields
First issue in hand:
362 0# $a Vol. 1, no. 1 (May 1990)-
500 ## $a Latest issue consulted: Vol. 3, no. 1 (May 1992).
First issue not in hand:
500 ## $a Description based on: No. 3 (July 88).
First issue not in hand but information is known when the serial began:
362 1# $a Began in 1987.
500 ## $a Description based on: Vol. 4 (1990); title from caption.
500 ## $a Latest issue consulted: Vol. 13 (1999).
Last issue known but not in hand:
362 1# $a Ceased with no. 12, published in 1988.
500 ## $a Description based on: No. 2, published in 1978.
500 ## $a Latest issue consulted: No. 10, published in 1986.
362 0# $a Mar. 1979-
362 1# $a Ceased in 1989.
First and last issue known but not in hand:
362 1# $a Began with v. 1, no. 1 (Mar. 1967); ceased with v. 10, no. 2 (Feb. 1977).
500 ## $a Description based on: Vol. 3, no. 1 (Jan. 1969).
First issue is not in hand and last issue is:
362 0# $a -v. 4, no. 5 (May 1990).
500 ## $a Description based on: Vol. 3, no. 10 (Oct. 1989); title from cover.
Last issue is the only issue in hand:
362 0# $a -1988.
500 ## $a Description based on: 1988.
8.2. What constitutes numbering?
8.2.1. Definitions
Serials may carry a variety of numbers and dates, but only those which meet certain criteria are considered to be numeric or chronological designations.
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence.
8.2.2. The numbering must uniquely "identify" the issue
The aspect of identification is essential. For example, if the serial is issued monthly and there is only a chronological designation, it must contain at least the name of the month and the year so that each monthly issue can be distinguished from other issues. If a serial carries both a numeric and a chronological designation, at least one must identify the issue, in which case, both should be recorded.
Serial is issued monthly
1st issue = Volume 1, June 2000
2nd issue = Volume 1, July 2000
3rd issue = Volume 1, August 2000
Cataloged as:
362 0# $a Vol. 1 (June 2000)-
Fig. 8.4.
In Fig. 8.4., both the numeric and the chronological designation may be given because the numeric is sufficient to identify the issue. This serial is also an example of a successive designation. The numbering began with numbers only (e.g., "1") but with this issue changes to volume numbers and internal numbers (see CCM 8.7.2.).
362 0# $a 1- ; v. 1, no. 1 (1990)-
515 ## $a Consecutive numbering ceased with 4.
8.3. Selecting the numbering
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation. (AACR2)
8.3.1. Sources
a. Prescribed sources
The prescribed source of information for the numbering is the entire serial (AACR2 12.0B3). Information can be taken from any place in the piece without the use of brackets. The numbering may or may not appear on the chief source. In many periodicals, part of the numbering appears on the cover while the full designation appears only on the editorial page or in the masthead.
Fig. 8.5a. Cover
Fig. 8.5. is a typical periodical in that only the chronological designation appears on the cover while the numeric designation is found on the contents page. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 62, no. 1 (Jan. 1992); title from cover.
Fig. 8.5b. Contents page
b. Preferred sources
While numbering may be taken from any source when needed, generally prefer a source with the most complete presentation of the numbering provided that it appears prominently or is stated formally (LCRI 12.3). “Most complete” does not necessarily mean that the components of the numbering are spelled out, only that they are present. For example “1:1" would be preferred over “vol. 1, no. 1" if this form were given more prominently in the issue. When choosing among multiple sources that are equally prominent and each bear the numbering, consider the check-in of future issues and the ability for the numbering to be easily located in the issue.
c. Sources of numbering that contain a numeric and a chronological designation
When the serial has both a numeric and a chronological designation, each part of the designation may be taken from different sources. Each part of the numbering is selected as a separate entity then joined with the appropriate punctuation.
Fig. 8.6a. Cover
Fig. 8.6b. Contents page
In Fig. 8.6., there is a numeric designation given on the contents page that does not appear on the cover. However, the date given on the cover is more complete than that given on the contents page. In this case, the numeric designation from the contents page may be pieced together with the chronological designation from the cover and recorded as:
500 ## $a Description based on: Vol. 4, no. 6 (Nov./Dec. 1991); title from cover. {made up example}
d. Piecing together the numeric designation and the chronological designation
The numeric designation may be taken from one source and the chronological from another (LCRI 12.3). The numeric designation may be pieced together from various sources when it is clear that the publisher intended both parts to constitute the numeric designation. When this is not clear, do not piece together the numeric designation from more than one source. For example, "volume 1" appears on the cover and "issue 1" appears on the editorial page. Is "issue 1" another way of saying "volume 1" or is it a part of the volume (i.e., vol. 1, issue 1)? If a later issue is also in hand showing volume 1, issue 2, then the publisher's intent is clear and both may be transcribed as the numeric designation.
Chronological designations may also be pieced together from more than one source as they are generally less ambiguous than numbers.
e. When to take the numbering from a source that is not prominent or a statement that is not formal
Record a designation from an informal statement, such as a statement found in the preface, if there is no other number or date that can serve as a designation and the publication is definitely a serial (LCRI 12.3). If the choice is between type of date versus prominence, in most cases, prefer prominence. Prefer a coverage date found in the preface, however, to a copyright date.
No date or number prominently stated
In preface:
This is our first annual report covering the period January-December 1990.
In record:
362 0# $a Jan./Dec. 1990-
On chief source:
1991 (appears with the title)
In preface:
This report covers 1989/90
In record:
362 0# $a 1991-
515 ## $a Reports for 1991- cover the fiscal years 1989/90-
On verso of title page:
c1991
In introduction:
The FY90 annual report covers the period March 1989 to February 1990.
In record:
500 ## $a Description based on: FY90.
Fig. 8.7a. Title page
Fig. 8.7b. Introduction
In Fig. 8.7. a release date, February 1970, appears on the title page and a coverage date, 1969, is given in the introduction. While a coverage date is preferable to a release date when both appear prominently, in this case the release date is used because it appears prominently and the coverage date does not.
500 ## $a Description based on: Feb. 1970.
Fig. 8.8a. Cover
Fig. 8.8b. Publisher's page
In Fig. 8.8., there is no numeric or chronological designation on the cover (chief source) and only the copyright date appears on the table of contents page. The coverage date "1990" is given with the title in the letter from the publisher and this date is used as the designation. A date indicating coverage appearing in a non-prominent position is always preferable to a copyright date.
362 0# $a 1990-
f. Supplying information from sources other than the serial
If beginning or ending designations are found in other sources, give the numbering in a 362 unformatted note (see CCM 8.1.1.).
8.3.2. Types of numeric designations
There are two basic types of numbering schemes: 1) consecutive or "whole" numbering (see CCM 8, Definitions for terms), and 2) volume numbers and internal numbers.
a. Consecutive numbering:
Some consecutive numbers are also referred to as “whole” numbers (see CCM 8.5.4.).
A single sequence of numbers that does not repeat. This may occur at any level in the hierarchy. For examples of consecutive numbering at lower levels, see 8.3.2c. below.
On pieces:
No. 1 May 1989, No. 2 Dec. 1989, No. 3 May 1990
In record:
362 0# $a No. 1 (May 1989)-
On pieces:
Vol. 1 (1999), vol. 2 (1999)
In record:
362 0# $a Vol. 1 (1999)-
b. Volume numbers and internal numbers:
Two or more part numbering schemes that consist of a consecutive volume number that changes on a regular basis (in most cases yearly) and an "internal" number that represents the individual issue and repeats with each new volume number.
On pieces:
Vol 1, no. 1, 2, 3, etc.; Vol 2, no. 1, 2, 3, etc.
In record:
362 0# $a Vol. 1, no. 1-
In some cases, a year may serve as the volume number (see also CCM 8.5.5.).
On pieces:
1988, no. 1, 2, 3, etc.; 1989, no. 1, 2, 3, etc.
In record:
362 0# $a 1988, no. 1-
On pieces:
88-1, 88-2, 88-3; 89-1, 89-2, 89-3
In record:
362 0# $a 88/1-
In some publications the word "year"or its equivalent in another language (e.g., anno, año, or Jahrgang) substitutes as a caption for the volume number or is given in addition to the caption and volume number.
On pieces:
Anno 1, v. 1, n. 1, Anno 2, v. 2, n. 1, etc.
In record:
362 0# $a Anno 1, v. 1, no. 1-
On piece:
Año 2, no. 1
In record:
500 ## $a Description based on: Año 2, no. 1.
On piece:
Jahrg. 1, Bd. 1, Heft 1
In record:
362 0# $a Jahrg. 1, Bd. 1, Heft 1-
On piece:
1st year 2001, 2nd year 2002, 3rd year 2003, etc.
In record:
362 0# $a 1st year (2001)-
c. Volume numbers and consecutive numbers appear in the same source
When the second or subordinate level of numeric designation is consecutive, record both together as in 8.2.3b above.
On pieces:
volume 2, number 85, volume 2, number 86, volume 3, number 87
In record:
500 ## $a Description based on: Vol. 2, no. 85.
500 ## $a Latest issue consulted: Vol. 3, no. 87.
d. Alphabetic designations
Occasionally, a publisher will use letters in place of, or in addition to, numbers.
On pieces:
A, B, C, D, etc.
In record:
362 0# $a A-
On pieces:
volume 68 number A1; volume 68 number B1
In record:
500 ## $a Description based on: Vol. 68, no. A1; title from cover.
e. Numbered editions
Numbered editions almost never constitute an edition statement for a serial (see Module 9). They either constitute the numbering or, in some cases, are ignored. Many serials, particularly directories, use the word "edition" (or its equivalent in other languages) in the numbering. When "1st edition" appears on a publication, determine first if it is the first issue of a serial, if the publication is a monograph that may be revised occasionally in subsequent editions (see Module 2), or if it is the
The presence of “1st edition” on a serial doesn’t always mean that this is the first issue. On publications such as directories and special issues of popular magazines, the words “1st edition” may relate to the first printing of the issue, in which case they are not recorded in the record (see also CCM 9.2.2e.).
first printing of that issue of a serial. If the publication is cataloged as a serial, the word "edition" is given as part of the numbering.
Note: Do not confuse the use of the word "edition" with numbers or dates with an edition statement (field 250) that distinguishes publications that differ in contents, format, or scope, such as the "Northeast edition" and the "Southwest edition." In Fig. 8.9., "Tenth edition" constitutes the numeric designation.
500 ## $a Description based on: 10th ed. (1990/91).
Fig. 8.9.
f. Parts
When an issue of a serial is published in parts that are covered by the same bibliographic record, do not give the part in the designation, regardless of whether or not all of the parts are in hand at the time of cataloging.
Fig. 8.10a.
Fig. 8.10b.
In Fig. 8.10., the numbering would be:
362 0# $a Nov. 20 & 21, 1989-
515 ## $a Issued in parts.
8.3.3. Types of dates that may be chronological designations
While the numeric designation is sufficient to identify the serial, a chronological designation is also desirable and is given when present. Consider this statement from the
National Information Standards Organization [Z39]. NISO Standards for Libraries/Information Sciences/Publishing; proposed standard Z39.56-199X.
"NISO standard for a serial identifier."
Chronology identifies a specific date for one specific issue of a serial title. Although it may not be needed for unique identification of a serial issue, it provides a check on the enumeration and also provides an alternative for access for serial issues requested by date only.
Many serials have only a chronological designation.
a. Coverage dates
A coverage date reflects the coverage of the contents and, when presented prominently and formally, is generally preferred over other dates appearing on the piece. Coverage dates are often given with the title, such as Court Technology Reports, 1989 (Fig. 8.11.). They are most likely to be found on annual reports, directories, and other serials issued annually or less frequently.
Fig. 8.11.
b. Dated editions
A word such as "edition" (or its equivalent) is sometimes given as part of the chronological designation, such as "1990 ed."
c. "Cover dates"
These are the dates that are found on the covers of periodicals, such as the January 1989 issue of Ebony. Cover dates are usually given alone on the cover and can serve as a “pull date” for stores that carry the current issues. Frequently there is also a numeric designation found inside but the chronological designation is more meaningful to those looking for the current issue. (See Fig. 8.5a. and 8.6a.)
d. Dates of conferences, sessions, or meetings
Such dates will normally include the month, days, and year. (See Fig. 8.10a. & b.)
On piece:
"... held October 3, 4, 5, 1990"
In record:
500 ## $a Description based on: Oct. 3, 4, 5, 1990.
While a conference date(s) may be used as a chronological designation, prefer to give a coverage date when there is one. In Fig. 8.12., "88" is a coverage date and is preferable to "September 26- 29, 1988. Since it is not clear that "88" represents a date, an explanation may be given in brackets.
Fig. 8.12.
500 ## $a Description based on: 88 [i.e., 1988].
A date that represents the publishing, release, or claim of copyright protection, may occasionally be used as a chronological designation, but only when it identifies the issue, there is no numeric designation, and the publication appears to be a serial in all other respects (LCRI 1.0).
500 ## $a Description based on vol. published in 1996.
500 ## $a Latest issue consulted: 2000.
515 ## $a Vols. published <1996-1998> lack designation.
e. Publication date
The publication date consists solely of the year and usually appears with the publisher at the foot of the page or on the verso of the title page.
f. Release dates
Release or issuing dates consist of a month and year and generally appear on government publications and technical reports.
In Fig. 8.13., Sept. 1990 is a release date. This date also appears on the letter of transmittal following the title page.
500 ## $a Description based on: Sept. 1990.
Fig. 8.13.
g. Copyright dates
The copyright date is a legal date that reflects the year in which the issue copyright protection has been claimed for that issue. The date does not reflect coverage nor does it necessarily reflect the date of publishing. The copyright date itself is not used as a designation, but it may be used, in the absence of any other date, to supply a chronological designation when it is clear that the resource is a serial.
Fig. 8.14a. Title page
Fig. 8.14b. Verso of t.p.
In Fig. 8.14., the publication is clearly a serial and it is likely that the next issue will carry a date. The copyright date has, therefore, been used initially to supply a chronological designation that was later changed.
362 0 [1989]-
(362 later changed to: [1990 ed.]- based on subsequent issue)
8.4. Recording the numbering
8.4.1. General rule
Record the numbering as it appears on the piece, with the exceptions noted below (AACR2 12.3B1 & 12.3C1). When both a numeric and a chronological designation are present, give the chronological designation in parentheses following the numeric designation (AACR2 12.3C4).
On piece:
#1
In record:
362 0# $a #1-
On piece:
July•August•September 1992
In record:
362 0# $a July, Aug., Sept. 1992-
On piece:
1989 through 1990
In record:
362 0# $a 1989 through 1990-
On piece:
No 1 {French publication}
In record:
362 0# $a No 1-
On piece:
1989-1990
In record:
362 0# $a
See 8.4.2b for explanation.
1989/1990-
On piece:
90
In record:
362 0# $a '90-
On piece:
No. 1 June 1989
In record:
362 0# $a No. 1 (June 1989)-
Fig. 8.15.
In Fig. 8.15., "1:1" stands for volume 1, number 1 (which appears on the cover). This form is used, however, because it appears on the title page.
362 0# $a 1:1-
8.4.2. Modifying the numbering
a. Form
- Change roman numerals to arabic numerals (AACR2 C.2B1).
On piece:
volume XVI, number 1
In record:
362 0# $a Vol. 16, no. 1-
- Do not make this substitution when doing so makes the statement less clear (e.g., when roman and arabic numerals are used in conjunction to distinguish different levels of numbering). Transcribe the roman numeral(s) as given in such a case (AACR2 C.2B2.)
On piece:
IV, 32
In record:
362 0# $a IV, 32-
- Convert words to numbers (AACR2 C.3B1).
On piece:
first
In record:
362 0# $a 1st-
Fig. 8.16.
In Fig. 8.16., "One: one" stands for volume 1, number 1. The words are converted to numbers but no additional words are added.
362 0# $a 1:1 (Feb. 1991)-
- When converting unabbreviated non-English words in languages other than Chinese, Japanese, or Korean to ordinal numbers, give in the form of 1., 2., etc. rather than in the language of the text (LCRI C.8B).
On piece:
première
In record:
362 0# $a 1.- {not 1ère-}
- Omit days of the week.
On piece:
Friday, May 18, 1890
In record:
362 0# $a May 18, 1890-
b.
For specific instruction on ISBD punctuation, see 12.3A2 and the examples given throughout 12.3.
Punctuation
- Generally, separate volume numbers and internal numbers with a comma.
362 0# $a Vol. 3, no. 2-
AACR2 12.3B1 and 12.3C1/LCRI say to transcribe the numbering as found,
This is a change with the 2002 revision of AACR2.
with the exception of punctuation. Making such exceptions is particularly useful when transcribing compound years and double issues. Substituting a slash for the hyphen that is commonly found on such issues will produce a more intelligible designation, particularly once it is closed off. A general guideline to follow is to change the punctuation only when it will clarify the presentation of the numbering.
On pieces:
first: 1989-1990; last: 2001-2002
In record:
362 0# $a 1989/1990-2001/2002.
c. Abbreviations
Abbreviate words associated with numbers, names of months and other words to be given in the designation according to the table of abbreviations in AACR2 Appendix B. If a word is already abbreviated on the piece, give the word in the form that is found. Do not use an abbreviation if it is not on the piece or if it is not included in Appendix B.
Some common examples of usage are:
- Use "Vol." for the first numeric designation in a formatted 362, "Description based on" note or “Latest issue consulted” note.
362 0# $a Vol. 1, no. 1-
or
500 ## $a Description based on: Vol. 5.
- Use "v." or the abbreviation given on the piece for the final numeric designation (even if there is no beginning designation).
362 0# $a Vol. 1, no. 1-v. 8, no. 4.
362 0# $a -v. 19, no. 12.
- Use "no." when supplying the abbreviation for the singular or the plural.
On piece:
Number 19
In record:
500 ## $a Description based on: No. 19.
On piece:
Numbers 23-24
In record:
362 0# $a No. 23/24-
- Use "nos." when this form appears on the piece.
On piece:
Nos. 1/2
In record:
362 0# $a Nos. 1/2-
- Abbreviate months of the year according to AACR2 B.15.
On piece:
volume 2 number 1 September 1990
In record:
362 0# $a Vol. 2, no. 1 (Sept. 1990)-
d. Capitalization
Use the standard capitalization practice according to the language of the piece (AACR2 Appendix A).
- Capitalize the first word in field 362. Capitalize the first word following the colon in the "Description based on" or “Latest issue consulted” note according to CONSER practice and for the sake of consistency (AACR2 A.6A).
362 0# $a Bd. 13 (1991)-
500 ## $a Description based on: No. 13.
362 0# $a Fiscal year 1990-
500 ## $a Description based on: Vol. 1, no. 2 (1st quarter 1989).
- Use the capitalization for months shown in AACR2 B.15, unless the month is the first word in the chronological designation in a 362 or 500 field.
On piece:
Nr. 8 März 1990
In record:
362 0# $a Nr. 8 (März 1990)-
On piece:
juuni 3, 1990
In record:
500 ## $a Description based on: Juuni 3, 1990.
- For English language publications, do not capitalize the name of a season unless the season is the first word in the chronological designation.
On piece:
volume 8, number 3 Fall 1990
In record:
500 ## $a Description based on: Vol. 8, no. 3 (fall 1990).
On piece:
summer 1990
In record:
362 0# $a Summer 1990-
- Do not capitalize the first word in an alternative or successive numbering scheme (unless the language would require it).
362 0# $a Vol. 1, no. 1 (July 1987)- = whole no. 1-
362 0# $a No. 1-no. 5 ; new ser., no. 1-
e. Different languages and calendars
When the numbering appears in more than one language, choose the numbering that is in the language of the title proper or the numbering that appears first when neither is in the language of the title proper (AACR2 12.3B2).
For dates that are not of the Gregorian or Julian calendars, apply the following:
1) If the chronological designation includes only dates not of the Gregorian or Julian calendar, supply the corresponding dates of the Gregorian or Julian calendar in square brackets (AACR2 12.3C2).
Title proper in Arabic
Chief source:
The transliterated words are given here in place of the Arabic script which would be given in the cataloging record.
Rajab 1395
In record:
362 0# $a Rajab 1395 [Yūliyū 1975]- {not: Rajab 1395 [July 1975]-}
Follow the same practice when the description is not based on the first issue:
500 # $a Description based on: Rajab 1395 [i.e. Yūliyū 1975].
2) If the item gives both the Gregorian and the non-Gregorian dates, record only the Gregorian date (LCRI 1.4F1).
Chief source:
Rajab 1395/Yūliyū 1975
In record:
362 0# $a Yūliyū 1975-
not
Rajab 1395 = Yūliyū 1975-
3) If the Gregorian date appears in more than one language or script, give the numbering that is in the language or script of the title proper (AACR2 12.3C3).
Title in Arabic
Chief source:
Yūliyū 1975/July 1975
In record:
362 0# $a Yūliyū 1975- {not Yūliyū 1975 = July 1975-}
Fig. 8.17.
In Fig. 8.17., the date from the Gregorian calendar appears with the date from another calendar. Since both appear, only the Gregorian is given.
362 0# $a 1988-
f. Words associated with numbering
Record words that are associated with the numbering that have not been recorded in the title statement (see also CCM 6.1.7.a.). Frequently such words further qualify or explain a number or date.
Fiscal year 1989
Vol. 3, no. 4
Report no. 5
Anno 1
3rd quarter fall 1990
4th ed.
24th congress, 1st session
Academic year 1990
127th meeting
Issue for 1990
Crop year 1992
Do not include a word(s) in the numbering, however, if it constitutes the title proper. When it is repeated on the piece and does not correspond exactly to the title proper, include it in the numbering.
On pieces: IT case study
Case study 1
In record:
245 00 $a IT case study.
362 0# $a Case study 1-
Words That Appear with the Designation
Fig. 8.18.
362 0# $a Assessment year 1990/91-
The numbering in Fig. 8.19. is complicated because words both precede and follow the year. As all words relate to the numbering, all are given.
362 0# $a Fiscal year 1989 funds-
Fig. 8.19.
Fig. 8.20.
In Fig. 8.20., however, the words "conditions d'abonnement" qualify the title rather than the numbering and constitute other title information.
500 ## $a Description
8.5. Special situations associated with recording the numbering
8.5.1. First issue lacks numbering
When the first issue has no numbering (including a publishing date or a copyright date that could be used to supply a chronological designation), supply a designation following the form of numbering on subsequent issues when that is known, per AACR2 12.3D1.
2 issues of a monthly serial in hand; no number or date on first issue
On other issue: Jahrg. 1, Heft 2 März 1989
362 0# $a [Jahrg. 1, Heft 1 (Feb. 1989)]-
515 ## $a Numbering begins with Jahrg. 1, Heft 2 (März 1989).
When only a single issue is in hand, give "[No. 1]-" or its equivalent, according to AACR2 12.3D1. First, be sure, however, that the publication is really a serial by examining the contents and any stated intent to publish further issues.
Only one issue in hand:
362 0# $a [No. 1]-
When a serial is more likely to be identified by date and the date of coverage or publishing can be determined from the piece (e.g., the preface) or other sources, supply a chronological designation rather than [No. 1]- .
245 10 $a Catalog of course offerings.
362 0# $a [2001/2002]-
8.5.2. Inaccuracies
If a number or date that is to be recorded as part of the designation is known to be incorrect, record the incorrect form and explain the error in a note (field 515) or use "[i.e. ...]" with the designation when the correction is simple.
362 0# $a Vol 1, no. 2 [i.e. 1]-
362 0# $a Vol. 3, no. 4-v. 15, no. 2.
515 ## $a Issues for v. 5-6 incorrectly called v. 4-5.
Fig. 8.21a. Chief source
Fig. 8.21b. Caption
Although 1945 is given on the cover (Fig. 8.21a.), it appears from other sources that the correct date of coverage is 1944. Since the correction is a simple one, the date on the chief source is recorded followed by the correct date in brackets.
362 0# $a 1945 [i.e., 1944]-
8.5.3. Premier or introductory issues
If the first issue is called "premier issue" or another term designating "first," use the term in the designation only when there is no other numerical or chronological designation that can be used (see also CCM 3.1.2.).
On chief source:
Premier issue May 1989
362 0# $a May 1989-
On cover:
Premier issue
On editorial page: Vol. 1, no. 1
362 0# $a Vol. 1, no. 1-
No other designation:
362 0# $a Inaugural issue-
362 0# $a Premier issue-
Fig. 8.22a. Cover
"Premier issue" appears on the chief source in Fig. 8.22a., but a numeric designation appears on the contents page (Fig. 8.22b.) The numeric designation is recorded.
362 0# $a Vol. 1, no. 1 (summer 1989)-
Fig. 8.22b. Contents page
If a pilot or sample issue precedes the first issue of the serial, the pilot issue may be mentioned in a note.
362 0# $a No. 1 (Sept. 1990)-
515 ## $a No. 1 preceded by an issue called "Pilot issue."
When words alone such as "Premier issue" have been used as the designation, change the designation to reflect later issues when possible.
cataloged initially as:
362 0# $a Premier issue-
next issue called "no. 2."
362 0# $a [No. 1]-
515 ## $a First issue called "premier issue."
Issues numbered as vol. 1, no. 0 may be used as the first issue when it is clear that the issue constitutes the first and not a preliminary or preview issue (see also CCM 3.1.2.), or when it is the only issue in hand.
8.5.4. Alternative numbering schemes (AACR2 12.3E1/LCRI)
Alternative numbers are
When there is more than one system of numeric designation, one system often consists of volume numbers and internal numbers and the other of whole numbers. LCRI 12.3E1 says to prefer the volume numbers and internal numbers as the first numeric system of designation.
secondary systems of numeric designations that generally consist of "whole numbers" (see definition at beginning of Module 8). Alternative numbers are given only when they appear on the same source as the primary numeric designation. (When they appear elsewhere, they may be noted in field 515. See CCM 13.4.2.)
362 0# $a Vol. 10, no. 1 (spring 1990)- = 85-
500 ## $a Description based on: Vol. 2, no. 1 (May 1990) = no. 13.
Fig. 8.23. Masthead
In Fig. 8.23. the alternative number issue #156 appears with "Vol. XIV, No. 11" in the masthead. Both numbering systems are recorded. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 14, no. 11 (Apr. 1990) = issue #156.
Fig. 8.24. illustrates a situation in which a whole number appears with a volume number in place of internal numbering that repeats with each volume. When both appear together they are recorded as one system of numbering.
500 ## $a Description based on: T. 32, no 154 (abr./jun. 1989); title from caption.
Fig. 8.24.
8.5.5. Dates that represent numbers and numbers that represent dates
On some serials, a year constitutes a volume number. (Fig. 8.25.) In such cases, there is generally a number that represents the issue that repeats with each year, such as "no. 1, 1988", "no. 1, 1989" or "88-1", "89-1." While this is clear when issues covering several years are in hand, it is more difficult to determine when only one issue is in hand. It may be difficult to determine whether the serial has consecutive numbering or an internal number that repeats each year. One clue is the frequency. If the serial is to be issued more than once a year, the year alone cannot constitute a chronological designation and is more likely to constitute the volume number. Transcribing the number as a division of the date may mean transferring the position of the number and year as found on the piece (AACR2 12.3C4).
On piece: no. 1 1990 (no. 1 repeats each year)
In record:
362 0# $a 1990, no. 1-
On piece: 1-88 ("1" repeats each year)
In record:
362 0# $a 88/1-
When the year represents the volume number and there is a separate chronological designation, transcribe also the chronological designation.
On piece: 1988-2 Feb. 1988
In record:
500 ## $a Description based on: 1988/2 (Feb. 1988).
If the separate chronological designation lacks the year, record the year as it appears in the portion of the designation that is used for the enumeration. Do not use brackets. (LCRI 12.3C4.)
On piece: no. 1 March-April 1990 (no. 1 repeats each year; issued bimonthly)
In record:
362 0# $a 1990, no. 1 (Mar./Apr. 1990)-
On piece: Año 1985 No. 1 enero-marzo
In record:
362 0# $a Año 1985, no. 1 (enero/marzo 1985)-
On piece: 90-1 January
In record:
362 0# $a 90/1 (Jan. 90)-
Fig. 8.25.
In Fig. 8.25., the figure '90 represents 1990 and acts as a volume number. The introduction indicates that three issues are published each year and this, then, is the first issue for 1990. The designation is given as:
362 0# $a '90, issue 1-
8.5.6. Multiple chronological designations
When there is more than one chronological designation representing different periods of coverage, transcribe the first in field 362 or 500 and give the other in a note. This situation often occurs with serials that contain subject matter covering several different periods of time. Sometimes there are two distinct titles; in other cases there is one title with two (or more) coverage dates imbedded within it. In Fig. 8.26., the chronological designation has been given as:
500 ## $a Description based on: 1990.
515 ## $a Overview for <1990-> includes Annual report for fiscal year <1989->
Fig. 8.26.
8.5.7 Serials issued in revised editions
While most serials publish their individual issues once, in a regularly numbered and/or dated order, some republish specific issues as revised editions of an earlier number. Sometimes, also, an issue of a serial might constitute a revised edition of another work As with any other serial, the cataloger should describe the serial from the first or earliest issue of the publication that is available. If the earliest piece in hand is a revised edition of an earlier number, the description, including the numbering, should be based on that revision.
245 00 $a Perspectivas terapéuticas con su fundamento farmacológico.
362 1# $a Began in 1968?
500 ## $a Description based on: Vol. 1, 3a ed. (1979).
(Note that “1979" refers to the date of the 3rd edition of vol. 1.)
245 00 $a Kulturelle Arbeitshefte
362 1# $a Began in 1979.
500 ## $a Description based on: 2 (4. Neuaufl.), published in 1988.
515 ## $a Some vols. issued in revised editions.
245 00 $a Review of federal expenditures to Florida in ... : $b with particular emphasis on federal grant expenditures to Florida’s state and local governments.
500 ## $a Issue for 1999 is a revised edition of: Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments, preliminary staff report Feb. 11, 1998.
500 ## $a Description based on: Fiscal year 1997/98.
730 0# $a Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments.
245 02 $a A registry of women in religious studies.
362 1# $a Began with 1972 issue.
500 ## $a Description based on: 1976 rev. ed.
(Note that this is not a revision of a specific earlier issue of the serial, (see CCM 9.2.2.b), but simply the publisher’s wording describing the update of the Registry.)
8.5.8. Serials issued in parts
Some serials publish issues in more than one physical part. This may result from the extensive length of the issue, necessitating binding in two or more units. Or it can be used as a means of dividing different elements of the work. The individual units are usually numbered, e.g., 1998, part 1, 1998, part 2, etc. The cataloger may have the complete set of an issue, or just part 1, or only part 2 or 3. In all such instances, the operative principle is that it is the issue that is being described, not the subordinate unit. Thus, the designation (in the 362 field, the Description based on note, and the Latest issue consulted note) is that of the issue, not the part. Significant information relating to the parts should be included in notes.
Note: AACR2 12.0B1 and 12.3B1 refer to issues or parts as being the basis of the description and the source of the designation. The word “part” in these rules refers to cases where there is no issue, such as numbered articles in electronic journals, and should not be confused with serials issued in parts, as described in this section.
Pieces in hand:
Stanley Gibbons simplified catalogue stamps of the world.
2000, v. 2 (K-Z)
2001, v. 1 (A-F), v. 2 (G-N), v. 3 (O-Z)
2002, v. 1 (A-D), v. 2 (E-J), v. 3 (K-R), v. 4 (S-Z)
In record:
362 1# $a Began in 1983.
500 ## $a Description based on: 2000.
500 ## $a Latest issue consulted: 2002.
515 ## $a Issued in multiple vols.
Pieces in hand:
Vol. 1, no. 2, pt. 1 (July 1990
Vol. 1, no. 2, pt. 2 (July 1990)
Vol. 5, no. 1, pt. 1 (Jan. 1994)
Vol. 5, no. 1, pt. 2 (Jan. 1994)
In record:
500 ## $a Description based on: Vol. 1, no. 2 (July 1990).
500 ## $a Latest issue consulted: Vol. 5, no. 1 (Jan. 1990).
515 ## $a Each number issued in 2 parts, with pt. 1 being articles and pt. 2 consisting of statistical tables.
Pieces in hand:
Developments in Scandinavian cartography for 1997; Part 1, Articles. Maps of Denmark, Finland, Norway, and Sweden; Part 2 of Developments in Scandinavian cartography for 1997.
In record:
245 00 $a Developments in Scandinavian cartography for ...
362 0# $a 1997-
515 ## $a Issued in parts.
(A decision on whether to make the 515 note more specific and possibly include an added entry for the “Map” title should be based on evidence about the stability of the number and content of the parts, and the stability and prominence of the part 2 title.)
8.6. Closing off the numbering
When a serial ceases to be published or when a change in title or corporate body main entry causes a new record to be made, the record is "closed off." As with the first issue, the numbering of the last issue is given in a formatted 362 field only when it is in hand (AACR2 12.3F1). The numbering for the last issue may be given in a formatted note, even when the numbering of the first issue is not. If the last issue is not in hand but information concerning it is known, an unformatted 362 field may be given.
Recording the last issue
Last issue in hand; formatted 362 in record:
362 0# $a Fall 1981-spring 1989.
Last issue in hand; "Description based on" note in record:
362 0# $a -v. 16, no. 3 (Oct. 1989).
500 ## $a Description based on: Vol. 8, no. 4 (June 1981).
Last issue not in hand but information is known:
362 0# $a 1977-
362 1# $a Ceased with 1988 issue.
Year of last issue known, but not exact issue:
362 1# $a Ceased in 1987.
500 ## $a Description based on: Vol. 2, no. 3 (Mar. 1978).
Closing off a record may also involve making changes to the publication status code (008/06), dates in the fixed field (008/07-14), the publication date (260 $c), and the extent of item (300 $a). See Module 21 for further information about closing off records.
When adding the final numbering to a formatted 362 field, remove the “Latest issue consulted” note if present in the record.
8.7. Changes in the numbering
8.7.1. Changes in the system of numbering that do not go back to no. 1
If a publisher changes the system of numbering in some way, without beginning again with “no.1" or its equivalent, do not change the numbering in field 362 (or 500), but make a note when considered important, in field 515.
On pieces:
1983
1984
Volume 3, 1985
Volume 4, 1986, etc.
In record:
362 0# $a 1983-
515 ## $a Issues for 1985- called v. 3-
Changes in the numbering can cause confusion when a serial dies or is continued by another title because the form of the first designation will not match the form of the last designation. The change may be explained in a note.
On first issue:
Vol. 1, no. 1 (Mar. 1985)
On last issue:
No. 18 (Jan. 1992)
Changed with:
No. 15 (Aug. 1991)
362 0# $a Vol. 1, no. 1 (Mar. 1985)-no. 18 (Jan. 1992).
515 ## $a Issues for Aug. 1991-Jan. 1992 called no. 15-no. 18.
On first issue:
1st ed.
On last issue:
volume 33
362 0# $a 1st ed. (1965)-v. 33 (1990).
515 ## $a Issues for 1985-90 called volume instead of edition.
8.7.2. Successive numbering systems (AACR2 12.3G1)
A successive designation is a numeric designation that begins over again with no. 1 (or its equivalent) that may or may not be distinguishable from the first numbering scheme. To be distinguishable the new scheme must use different terminology (e.g., "v." rather than "no.") or include words such as "new series" (or their equivalent). Consider also a change from a numeric-only designation to a chronological- only designation or vice versa to be a successive designation (LCRI 12.3G1).
a. Numbering systems are not the same (i.e., distinguishable)
Give the latter system after the first preceded by a space-semicolon-space. Close off the old system if the last issue with that numbering is available.
362 0# $a Vol. 1, no. 1 (May 1980)-v. 8, no. 2 (Feb. 1988) ; no. 1 (Mar. 1988)-
362 0# $a No. 4 (Mar. 1982)-no. 19 (Jan. 1986) ; new ser., no. 1 (Mar. 1986)-
On pieces:
April 1989: Volume 1, no. 1 April 1989
Jan. 1991: 1991-1 Jan.
In record:
362 0# $a Vol. 1, no. 1 (Apr. 1989)-v. 2, no. 12 (Dec. 1990) ; 1991/1 (Jan. 1991)-
The numbering from the first and last issue of each system should be given in the formatted 362 field whenever the issues are in hand. If the first and/or last issue of one or more of the systems are not in hand, give the information in a note, as needed. In some cases, it may be necessary to include two 362 fields depending on what issues the cataloger has in hand.
362 0# $a Vol. 32, no. 2 (Feb. 1985)-
515 ## $a Issues for called
362 0# $a No. 1-6 ; 2nd ser., no. 1- ; -3rd ser., no. 5-
500 ## $a Latest issue consulted: 4th ser., no. 3, published in 1999.
515 ## $a Issued in successive series, 2nd, 3rd, 4th, etc.
362 1# $a Began in 1992.
362 0# $a New ser., v. 1, issue 1-
500 $a Description based on: New ser., v. 1, issue 1, copyrighted 1996.
500 $a None published 1995; restarted with v. 1, issue 1 in 1996.
936 $a From information in the new ser., v. 1, issue 1 piece; the title appears to be the same as that on earlier issues [DLC]
b. Numbering systems are the same (i.e., not distinguishable)
When the numbering begins again with no. 1 or its equivalent using the same form of numeric and chronological designation without words, such as “new series,”
Prior to the 2002 revision of AACR2, such changes required the creation of a new record.
supply these words or their equivalent in the language of the serial.
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-no. 3; [3rd ser.], no. 1-
362 0# $a Vol. 1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; [new ser.], v. 1, no. 1 (Jan. 1996)-
362 0# $a No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-
8.8. Further examples
This example is complicated by the fact that one year is given with the title while another is given with the numeric designation at the foot of the page. Since there are two issues, each bearing the same year in the title, the year alone could not constitute a chronological designation. The cataloger has chosen to use the chronological designation that appears with the numbering and account for the date in the title in a note.
362 0# $a Nr. 1 (1. Apr. 1988)-
515 ## $a Issues designated Apr. and Oct. each year cover fairs for the following year, with that year printed as part of the title.
The publisher of this bulletin has a good sense of humor! Since the chronological designation is given as found, the numbering, if cataloged from this issue, would be:
500 ## $a Description based on: Vol. 3, no. 1 (winter solstice 1988); title from caption.
CCM-CONSER cataloging manual-Part I, module 8
References
AACR2/LCRIs
Numbering: 12.3A1-12.3G1/LCRIs 12.3-12.3G2
Numbering and issuing peculiarities notes: 12.7B10
“Description based on” note: 12.7B23/LCRI
“Latest issue consulted” note: 12.7B23/LCRI
Appendices A-C
CEG
Fields 362, 500, 515
CCM
Module 2. What is a Serial?
Module 6. Title statement
Module 9. Edition Statement
Module 13. Notes
Types of Numbering
Numeric designation only
362 0# $a Vol. 1, no. 1-
Chronological designation only
362 0# $a Winter 1990-
Numeric and chronological designation
362 0# $a Vol. 1, no. 1 (Dec. 1990)-
8.1. How numbering is used in AACR2 records
Sections 8.2-8.4. describe what numbering is, where it can be taken from, and how to record it. For the most part, these instructions apply to any numbering, regardless of where it is recorded– in field 362 or field 500. Since the appropriate placement of the numbering is an essential aspect of an AACR2 record, this module will begin by explaining the placement of the numbering, then discuss sources and form.
8.1.1. Relationship between field 362 and the "Description based on" note (Field 500)
To understand the appropriate use of numbering in online AACR2 records, the functions of field 362 and field 500 must be understood. Field 362 carries information about the first and/or last issue or part of a serial.
• If the first or last issue is
Under AACR2, the issue must be "in hand" because the transcription of the numbering in the cataloging record reflects the form in which it is found on the piece (with certain exceptions). Without the actual issue, it would be impossible to properly transcribe the designation, even though the beginning or ending date/number is known.
in hand when the serial is cataloged, a "formatted" 362 field is used–i.e., the first indicator is set to "0" and the data may display following the title (or edition when present) in the body of the entry.
• If the first or last issue is not in hand, but it is known when the serial began or ceased, an "unformatted" 362 field is used–i.e., the first indicator is set to "1" and the data displays as a note. If the first issue is not in hand, the numbering of the earliest available issue is given in field 500 in a "Description based on" note (AACR2 12.7B23).
• When in doubt as to whether the issue in hand is the first (e.g., the issue has a date only), prefer to give a “Description based on” note.
a. Formatted 362 (362 0)
A formatted 362 field is given when the first and/or last issue is in hand.
362 0 (Formatted) = Area 3
n Contains designation of first issue and/or last issue
n May also contain alternative or successive numbering system
n Piece(s) cited must be in hand
n Questionable or partial designations are not given
n Construct according to rules for numbering (AACR2 12.3)
Online record:
245 00 $a International journal of modern physics. $n C, $p Physics and computers.
246 30 $a Physics and computers
260 ## $a Singapore ; $a Teaneck, NJ : $b World Scientific, $c c1990-
300 ## $a v. : $b ill. ; $c 25 cm.
310 ## $a Quarterly
362 0# $a Vol. 1, no. 1 (Apr. 1990)-
650 #0 $a Physics $x Data processing $v Periodicals.
650 #0 $a Mathematical physics $v Periodicals.
Possible OPAC display:
Brief description:
International journal of modern physics. C, Physics and computers.
Singapore ; Teaneck, NJ : World Scientific, c1990-
v. : ill. ; 25 cm.
Vol.1, no. 1 (Apr. 1990)-
b. Unformatted 362 (362 1)
An unformatted 362 field is given when information concerning the first or last issue is known but the issue is not in hand (AACR2 12.7B11.1).
362 1 (Unformatted) = Area 7 (Note)
n Contains beginning and/or ending numbering when information is known
n Piece(s) cited is not in hand
n Information may come from the piece, the publisher, or other sources (e.g., union lists)
n Questionable dates and non-identifying designations are allowed
n Need not be constructed according to the rules for transcribing numbering because it is a note
Online record:
245 00 $a Forecast dry bulk carrier profitability.
246 30 $a Dry bulk carrier profitability
260 ## $a London : $b Drewry
300 ## $a v. : $b ill. ; $c 30 cm.
310 ## $a Annual
362 1# $a Began with 1986/1990?
440 #0 $a Seaborne trade and transport $x 0951-4716
500 ## $a Description based on: 1988/1992.
650 #0 $a Bulk carrier cargo ships $x Economic aspects $v Periodicals.
650 #0 $a Bulk carrier cargo ships $v Statistics $v Periodicals.
710 2# $a Drewry Shipping Consultants.
Possible OPAC display:
Brief description:
Forecast dry bulk carrier profitability.
London : Drewry
v. : ill. ; 30 cm.
Annual
Began with 1986/1990?
Note: Give an unformatted 362 field only when the information is available or when the beginning/ending date can be determined from the issues in hand (e.g., vol. 1, no. 2 is in hand). Do not, as a rule, guess at the beginning date of publication. For instance, if the preface says that this is the 5th report of an annual, do not count back five years and give that year as the probable beginning date of publication. Even though the publication may have begun in that year, there is no assurance that the title has remained the same and that this would be the beginning date of the record being created for the title in hand.
c. "Description based on" note (field 500)
When the first issue is not in hand, give the numbering for the earliest available issue in field 500, preceded by the words "Description based on:". This field must be given whenever the numbering of the first issue is not given in a formatted 362 field.
Description based on note (500)
n Include numbering of the earliest issue in hand
n Record numbering as it would be given in 362 0
n If there is no chronological designation, give the publishing date in addition to the numerical designation in order to supply some indication of the time frame.
n May combine with the source of title note, when present
n May not be combined with "Latest issue consulted" noted, when present
Online record:
245 00 $a Newsletter of the Print and Drawing Council of Canada.
260 ## $a Toronto, Ontario, Canada : $b PDCC
300 ## $a v. : $b ill. ; $c 28 cm.
500 ## $a Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
710 2# $a Print and Drawing Council of Canada.
Possible OPAC display:
Brief description:
Newsletter of the Print and Drawing Council of Canada.
Toronto, Ontario, Canada : PDCC
v. : ill. ; 28 cm.
Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
Every AACR2 record must contain a date so that the user of the record has an idea of the time span covered by the serial. This is particularly helpful to another cataloger in determining whether the record represents an earlier or later title in the case of a title change. When a numeric designation alone is given in a "Description based on" note, add the
This is necessary, because the publication date is not given in field 260 when the first issue is not in hand.
date of publishing or copyright.
260 ## $a Cambridge, MA : $b Harvard University Press
500 ## $a Description based on: No. 8, published in 1990.
500 ## $a Description based on: No. 2, copyrighted in 1989.
500 ## $a Description based on: 3, published 1989?
LC/CONSER practice is to combine the description based on note with the source of title note when both are given.
500 ## $a Description based on: 1965; title from cover.
8.1.2. "Latest issue consulted" note (AACR2 12.7B23;
Prior to the 2002 update to AACR2, CONSER catalogers gave this information in field 936.
Field 500)
While the description is based on the first or earliest available issue, serial records that are updated over time reflect information from later issues. In order that the record be able to reflect the work, rather than an issue, and to alert other catalogers to the currency of data in the record, a “latest issue consulted” note is given. Use this note when more than one issue is in hand when the serial is first described, or when changes are later made to a record because of changes on later issues. When a serial is closed off and the last issue is given in field 362, remove the “Latest issue consulted” note.
The description based on and source of title notes are frequently combined because they both refer to the same issue. Do not combine a “Latest issue consulted” note with a note that includes the source of title because they relate to different issues. Instead, give the latest issue consulted as a separate note (LCRI 12.7B23).
When recording the “Latest issue consulted” note, for the sake of consistency, apply the same rules that would be applied to the numbering given in a formatted 362 field or in a description based on note. As with the "Description based on" note, when a numeric designation alone is given, add the date of publishing or copyright.
Using the 362 and 500 fields
First issue in hand:
362 0# $a Vol. 1, no. 1 (May 1990)-
500 ## $a Latest issue consulted: Vol. 3, no. 1 (May 1992).
First issue not in hand:
500 ## $a Description based on: No. 3 (July 88).
First issue not in hand but information is known when the serial began:
362 1# $a Began in 1987.
500 ## $a Description based on: Vol. 4 (1990); title from caption.
500 ## $a Latest issue consulted: Vol. 13 (1999).
Last issue known but not in hand:
362 1# $a Ceased with no. 12, published in 1988.
500 ## $a Description based on: No. 2, published in 1978.
500 ## $a Latest issue consulted: No. 10, published in 1986.
362 0# $a Mar. 1979-
362 1# $a Ceased in 1989.
First and last issue known but not in hand:
362 1# $a Began with v. 1, no. 1 (Mar. 1967); ceased with v. 10, no. 2 (Feb. 1977).
500 ## $a Description based on: Vol. 3, no. 1 (Jan. 1969).
First issue is not in hand and last issue is:
362 0# $a -v. 4, no. 5 (May 1990).
500 ## $a Description based on: Vol. 3, no. 10 (Oct. 1989); title from cover.
Last issue is the only issue in hand:
362 0# $a -1988.
500 ## $a Description based on: 1988.
8.2. What constitutes numbering?
8.2.1. Definitions
Serials may carry a variety of numbers and dates, but only those which meet certain criteria are considered to be numeric or chronological designations.
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence.
8.2.2. The numbering must uniquely "identify" the issue
The aspect of identification is essential. For example, if the serial is issued monthly and there is only a chronological designation, it must contain at least the name of the month and the year so that each monthly issue can be distinguished from other issues. If a serial carries both a numeric and a chronological designation, at least one must identify the issue, in which case, both should be recorded.
Serial is issued monthly
1st issue = Volume 1, June 2000
2nd issue = Volume 1, July 2000
3rd issue = Volume 1, August 2000
Cataloged as:
362 0# $a Vol. 1 (June 2000)-
Fig. 8.4.
In Fig. 8.4., both the numeric and the chronological designation may be given because the numeric is sufficient to identify the issue. This serial is also an example of a successive designation. The numbering began with numbers only (e.g., "1") but with this issue changes to volume numbers and internal numbers (see CCM 8.7.2.).
362 0# $a 1- ; v. 1, no. 1 (1990)-
515 ## $a Consecutive numbering ceased with 4.
8.3. Selecting the numbering
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation. (AACR2)
8.3.1. Sources
a. Prescribed sources
The prescribed source of information for the numbering is the entire serial (AACR2 12.0B3). Information can be taken from any place in the piece without the use of brackets. The numbering may or may not appear on the chief source. In many periodicals, part of the numbering appears on the cover while the full designation appears only on the editorial page or in the masthead.
Fig. 8.5a. Cover
Fig. 8.5. is a typical periodical in that only the chronological designation appears on the cover while the numeric designation is found on the contents page. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 62, no. 1 (Jan. 1992); title from cover.
Fig. 8.5b. Contents page
b. Preferred sources
While numbering may be taken from any source when needed, generally prefer a source with the most complete presentation of the numbering provided that it appears prominently or is stated formally (LCRI 12.3). “Most complete” does not necessarily mean that the components of the numbering are spelled out, only that they are present. For example “1:1" would be preferred over “vol. 1, no. 1" if this form were given more prominently in the issue. When choosing among multiple sources that are equally prominent and each bear the numbering, consider the check-in of future issues and the ability for the numbering to be easily located in the issue.
c. Sources of numbering that contain a numeric and a chronological designation
When the serial has both a numeric and a chronological designation, each part of the designation may be taken from different sources. Each part of the numbering is selected as a separate entity then joined with the appropriate punctuation.
Fig. 8.6a. Cover
Fig. 8.6b. Contents page
In Fig. 8.6., there is a numeric designation given on the contents page that does not appear on the cover. However, the date given on the cover is more complete than that given on the contents page. In this case, the numeric designation from the contents page may be pieced together with the chronological designation from the cover and recorded as:
500 ## $a Description based on: Vol. 4, no. 6 (Nov./Dec. 1991); title from cover. {made up example}
d. Piecing together the numeric designation and the chronological designation
The numeric designation may be taken from one source and the chronological from another (LCRI 12.3). The numeric designation may be pieced together from various sources when it is clear that the publisher intended both parts to constitute the numeric designation. When this is not clear, do not piece together the numeric designation from more than one source. For example, "volume 1" appears on the cover and "issue 1" appears on the editorial page. Is "issue 1" another way of saying "volume 1" or is it a part of the volume (i.e., vol. 1, issue 1)? If a later issue is also in hand showing volume 1, issue 2, then the publisher's intent is clear and both may be transcribed as the numeric designation.
Chronological designations may also be pieced together from more than one source as they are generally less ambiguous than numbers.
e. When to take the numbering from a source that is not prominent or a statement that is not formal
Record a designation from an informal statement, such as a statement found in the preface, if there is no other number or date that can serve as a designation and the publication is definitely a serial (LCRI 12.3). If the choice is between type of date versus prominence, in most cases, prefer prominence. Prefer a coverage date found in the preface, however, to a copyright date.
No date or number prominently stated
In preface:
This is our first annual report covering the period January-December 1990.
In record:
362 0# $a Jan./Dec. 1990-
On chief source:
1991 (appears with the title)
In preface:
This report covers 1989/90
In record:
362 0# $a 1991-
515 ## $a Reports for 1991- cover the fiscal years 1989/90-
On verso of title page:
c1991
In introduction:
The FY90 annual report covers the period March 1989 to February 1990.
In record:
500 ## $a Description based on: FY90.
Fig. 8.7a. Title page
Fig. 8.7b. Introduction
In Fig. 8.7. a release date, February 1970, appears on the title page and a coverage date, 1969, is given in the introduction. While a coverage date is preferable to a release date when both appear prominently, in this case the release date is used because it appears prominently and the coverage date does not.
500 ## $a Description based on: Feb. 1970.
Fig. 8.8a. Cover
Fig. 8.8b. Publisher's page
In Fig. 8.8., there is no numeric or chronological designation on the cover (chief source) and only the copyright date appears on the table of contents page. The coverage date "1990" is given with the title in the letter from the publisher and this date is used as the designation. A date indicating coverage appearing in a non-prominent position is always preferable to a copyright date.
362 0# $a 1990-
f. Supplying information from sources other than the serial
If beginning or ending designations are found in other sources, give the numbering in a 362 unformatted note (see CCM 8.1.1.).
8.3.2. Types of numeric designations
There are two basic types of numbering schemes: 1) consecutive or "whole" numbering (see CCM 8, Definitions for terms), and 2) volume numbers and internal numbers.
a. Consecutive numbering:
Some consecutive numbers are also referred to as “whole” numbers (see CCM 8.5.4.).
A single sequence of numbers that does not repeat. This may occur at any level in the hierarchy. For examples of consecutive numbering at lower levels, see 8.3.2c. below.
On pieces:
No. 1 May 1989, No. 2 Dec. 1989, No. 3 May 1990
In record:
362 0# $a No. 1 (May 1989)-
On pieces:
Vol. 1 (1999), vol. 2 (1999)
In record:
362 0# $a Vol. 1 (1999)-
b. Volume numbers and internal numbers:
Two or more part numbering schemes that consist of a consecutive volume number that changes on a regular basis (in most cases yearly) and an "internal" number that represents the individual issue and repeats with each new volume number.
On pieces:
Vol 1, no. 1, 2, 3, etc.; Vol 2, no. 1, 2, 3, etc.
In record:
362 0# $a Vol. 1, no. 1-
In some cases, a year may serve as the volume number (see also CCM 8.5.5.).
On pieces:
1988, no. 1, 2, 3, etc.; 1989, no. 1, 2, 3, etc.
In record:
362 0# $a 1988, no. 1-
On pieces:
88-1, 88-2, 88-3; 89-1, 89-2, 89-3
In record:
362 0# $a 88/1-
In some publications the word "year"or its equivalent in another language (e.g., anno, año, or Jahrgang) substitutes as a caption for the volume number or is given in addition to the caption and volume number.
On pieces:
Anno 1, v. 1, n. 1, Anno 2, v. 2, n. 1, etc.
In record:
362 0# $a Anno 1, v. 1, no. 1-
On piece:
Año 2, no. 1
In record:
500 ## $a Description based on: Año 2, no. 1.
On piece:
Jahrg. 1, Bd. 1, Heft 1
In record:
362 0# $a Jahrg. 1, Bd. 1, Heft 1-
On piece:
1st year 2001, 2nd year 2002, 3rd year 2003, etc.
In record:
362 0# $a 1st year (2001)-
c. Volume numbers and consecutive numbers appear in the same source
When the second or subordinate level of numeric designation is consecutive, record both together as in 8.2.3b above.
On pieces:
volume 2, number 85, volume 2, number 86, volume 3, number 87
In record:
500 ## $a Description based on: Vol. 2, no. 85.
500 ## $a Latest issue consulted: Vol. 3, no. 87.
d. Alphabetic designations
Occasionally, a publisher will use letters in place of, or in addition to, numbers.
On pieces:
A, B, C, D, etc.
In record:
362 0# $a A-
On pieces:
volume 68 number A1; volume 68 number B1
In record:
500 ## $a Description based on: Vol. 68, no. A1; title from cover.
e. Numbered editions
Numbered editions almost never constitute an edition statement for a serial (see Module 9). They either constitute the numbering or, in some cases, are ignored. Many serials, particularly directories, use the word "edition" (or its equivalent in other languages) in the numbering. When "1st edition" appears on a publication, determine first if it is the first issue of a serial, if the publication is a monograph that may be revised occasionally in subsequent editions (see Module 2), or if it is the
The presence of “1st edition” on a serial doesn’t always mean that this is the first issue. On publications such as directories and special issues of popular magazines, the words “1st edition” may relate to the first printing of the issue, in which case they are not recorded in the record (see also CCM 9.2.2e.).
first printing of that issue of a serial. If the publication is cataloged as a serial, the word "edition" is given as part of the numbering.
Note: Do not confuse the use of the word "edition" with numbers or dates with an edition statement (field 250) that distinguishes publications that differ in contents, format, or scope, such as the "Northeast edition" and the "Southwest edition." In Fig. 8.9., "Tenth edition" constitutes the numeric designation.
500 ## $a Description based on: 10th ed. (1990/91).
Fig. 8.9.
f. Parts
When an issue of a serial is published in parts that are covered by the same bibliographic record, do not give the part in the designation, regardless of whether or not all of the parts are in hand at the time of cataloging.
Fig. 8.10a.
Fig. 8.10b.
In Fig. 8.10., the numbering would be:
362 0# $a Nov. 20 & 21, 1989-
515 ## $a Issued in parts.
8.3.3. Types of dates that may be chronological designations
While the numeric designation is sufficient to identify the serial, a chronological designation is also desirable and is given when present. Consider this statement from the
National Information Standards Organization [Z39]. NISO Standards for Libraries/Information Sciences/Publishing; proposed standard Z39.56-199X.
"NISO standard for a serial identifier."
Chronology identifies a specific date for one specific issue of a serial title. Although it may not be needed for unique identification of a serial issue, it provides a check on the enumeration and also provides an alternative for access for serial issues requested by date only.
Many serials have only a chronological designation.
a. Coverage dates
A coverage date reflects the coverage of the contents and, when presented prominently and formally, is generally preferred over other dates appearing on the piece. Coverage dates are often given with the title, such as Court Technology Reports, 1989 (Fig. 8.11.). They are most likely to be found on annual reports, directories, and other serials issued annually or less frequently.
Fig. 8.11.
b. Dated editions
A word such as "edition" (or its equivalent) is sometimes given as part of the chronological designation, such as "1990 ed."
c. "Cover dates"
These are the dates that are found on the covers of periodicals, such as the January 1989 issue of Ebony. Cover dates are usually given alone on the cover and can serve as a “pull date” for stores that carry the current issues. Frequently there is also a numeric designation found inside but the chronological designation is more meaningful to those looking for the current issue. (See Fig. 8.5a. and 8.6a.)
d. Dates of conferences, sessions, or meetings
Such dates will normally include the month, days, and year. (See Fig. 8.10a. & b.)
On piece:
"... held October 3, 4, 5, 1990"
In record:
500 ## $a Description based on: Oct. 3, 4, 5, 1990.
While a conference date(s) may be used as a chronological designation, prefer to give a coverage date when there is one. In Fig. 8.12., "88" is a coverage date and is preferable to "September 26- 29, 1988. Since it is not clear that "88" represents a date, an explanation may be given in brackets.
Fig. 8.12.
500 ## $a Description based on: 88 [i.e., 1988].
A date that represents the publishing, release, or claim of copyright protection, may occasionally be used as a chronological designation, but only when it identifies the issue, there is no numeric designation, and the publication appears to be a serial in all other respects (LCRI 1.0).
500 ## $a Description based on vol. published in 1996.
500 ## $a Latest issue consulted: 2000.
515 ## $a Vols. published <1996-1998> lack designation.
e. Publication date
The publication date consists solely of the year and usually appears with the publisher at the foot of the page or on the verso of the title page.
f. Release dates
Release or issuing dates consist of a month and year and generally appear on government publications and technical reports.
In Fig. 8.13., Sept. 1990 is a release date. This date also appears on the letter of transmittal following the title page.
500 ## $a Description based on: Sept. 1990.
Fig. 8.13.
g. Copyright dates
The copyright date is a legal date that reflects the year in which the issue copyright protection has been claimed for that issue. The date does not reflect coverage nor does it necessarily reflect the date of publishing. The copyright date itself is not used as a designation, but it may be used, in the absence of any other date, to supply a chronological designation when it is clear that the resource is a serial.
Fig. 8.14a. Title page
Fig. 8.14b. Verso of t.p.
In Fig. 8.14., the publication is clearly a serial and it is likely that the next issue will carry a date. The copyright date has, therefore, been used initially to supply a chronological designation that was later changed.
362 0 [1989]-
(362 later changed to: [1990 ed.]- based on subsequent issue)
8.4. Recording the numbering
8.4.1. General rule
Record the numbering as it appears on the piece, with the exceptions noted below (AACR2 12.3B1 & 12.3C1). When both a numeric and a chronological designation are present, give the chronological designation in parentheses following the numeric designation (AACR2 12.3C4).
On piece:
#1
In record:
362 0# $a #1-
On piece:
July•August•September 1992
In record:
362 0# $a July, Aug., Sept. 1992-
On piece:
1989 through 1990
In record:
362 0# $a 1989 through 1990-
On piece:
No 1 {French publication}
In record:
362 0# $a No 1-
On piece:
1989-1990
In record:
362 0# $a
See 8.4.2b for explanation.
1989/1990-
On piece:
90
In record:
362 0# $a '90-
On piece:
No. 1 June 1989
In record:
362 0# $a No. 1 (June 1989)-
Fig. 8.15.
In Fig. 8.15., "1:1" stands for volume 1, number 1 (which appears on the cover). This form is used, however, because it appears on the title page.
362 0# $a 1:1-
8.4.2. Modifying the numbering
a. Form
- Change roman numerals to arabic numerals (AACR2 C.2B1).
On piece:
volume XVI, number 1
In record:
362 0# $a Vol. 16, no. 1-
- Do not make this substitution when doing so makes the statement less clear (e.g., when roman and arabic numerals are used in conjunction to distinguish different levels of numbering). Transcribe the roman numeral(s) as given in such a case (AACR2 C.2B2.)
On piece:
IV, 32
In record:
362 0# $a IV, 32-
- Convert words to numbers (AACR2 C.3B1).
On piece:
first
In record:
362 0# $a 1st-
Fig. 8.16.
In Fig. 8.16., "One: one" stands for volume 1, number 1. The words are converted to numbers but no additional words are added.
362 0# $a 1:1 (Feb. 1991)-
- When converting unabbreviated non-English words in languages other than Chinese, Japanese, or Korean to ordinal numbers, give in the form of 1., 2., etc. rather than in the language of the text (LCRI C.8B).
On piece:
première
In record:
362 0# $a 1.- {not 1ère-}
- Omit days of the week.
On piece:
Friday, May 18, 1890
In record:
362 0# $a May 18, 1890-
b.
For specific instruction on ISBD punctuation, see 12.3A2 and the examples given throughout 12.3.
Punctuation
- Generally, separate volume numbers and internal numbers with a comma.
362 0# $a Vol. 3, no. 2-
AACR2 12.3B1 and 12.3C1/LCRI say to transcribe the numbering as found,
This is a change with the 2002 revision of AACR2.
with the exception of punctuation. Making such exceptions is particularly useful when transcribing compound years and double issues. Substituting a slash for the hyphen that is commonly found on such issues will produce a more intelligible designation, particularly once it is closed off. A general guideline to follow is to change the punctuation only when it will clarify the presentation of the numbering.
On pieces:
first: 1989-1990; last: 2001-2002
In record:
362 0# $a 1989/1990-2001/2002.
c. Abbreviations
Abbreviate words associated with numbers, names of months and other words to be given in the designation according to the table of abbreviations in AACR2 Appendix B. If a word is already abbreviated on the piece, give the word in the form that is found. Do not use an abbreviation if it is not on the piece or if it is not included in Appendix B.
Some common examples of usage are:
- Use "Vol." for the first numeric designation in a formatted 362, "Description based on" note or “Latest issue consulted” note.
362 0# $a Vol. 1, no. 1-
or
500 ## $a Description based on: Vol. 5.
- Use "v." or the abbreviation given on the piece for the final numeric designation (even if there is no beginning designation).
362 0# $a Vol. 1, no. 1-v. 8, no. 4.
362 0# $a -v. 19, no. 12.
- Use "no." when supplying the abbreviation for the singular or the plural.
On piece:
Number 19
In record:
500 ## $a Description based on: No. 19.
On piece:
Numbers 23-24
In record:
362 0# $a No. 23/24-
- Use "nos." when this form appears on the piece.
On piece:
Nos. 1/2
In record:
362 0# $a Nos. 1/2-
- Abbreviate months of the year according to AACR2 B.15.
On piece:
volume 2 number 1 September 1990
In record:
362 0# $a Vol. 2, no. 1 (Sept. 1990)-
d. Capitalization
Use the standard capitalization practice according to the language of the piece (AACR2 Appendix A).
- Capitalize the first word in field 362. Capitalize the first word following the colon in the "Description based on" or “Latest issue consulted” note according to CONSER practice and for the sake of consistency (AACR2 A.6A).
362 0# $a Bd. 13 (1991)-
500 ## $a Description based on: No. 13.
362 0# $a Fiscal year 1990-
500 ## $a Description based on: Vol. 1, no. 2 (1st quarter 1989).
- Use the capitalization for months shown in AACR2 B.15, unless the month is the first word in the chronological designation in a 362 or 500 field.
On piece:
Nr. 8 März 1990
In record:
362 0# $a Nr. 8 (März 1990)-
On piece:
juuni 3, 1990
In record:
500 ## $a Description based on: Juuni 3, 1990.
- For English language publications, do not capitalize the name of a season unless the season is the first word in the chronological designation.
On piece:
volume 8, number 3 Fall 1990
In record:
500 ## $a Description based on: Vol. 8, no. 3 (fall 1990).
On piece:
summer 1990
In record:
362 0# $a Summer 1990-
- Do not capitalize the first word in an alternative or successive numbering scheme (unless the language would require it).
362 0# $a Vol. 1, no. 1 (July 1987)- = whole no. 1-
362 0# $a No. 1-no. 5 ; new ser., no. 1-
e. Different languages and calendars
When the numbering appears in more than one language, choose the numbering that is in the language of the title proper or the numbering that appears first when neither is in the language of the title proper (AACR2 12.3B2).
For dates that are not of the Gregorian or Julian calendars, apply the following:
1) If the chronological designation includes only dates not of the Gregorian or Julian calendar, supply the corresponding dates of the Gregorian or Julian calendar in square brackets (AACR2 12.3C2).
Title proper in Arabic
Chief source:
The transliterated words are given here in place of the Arabic script which would be given in the cataloging record.
Rajab 1395
In record:
362 0# $a Rajab 1395 [Yūliyū 1975]- {not: Rajab 1395 [July 1975]-}
Follow the same practice when the description is not based on the first issue:
500 # $a Description based on: Rajab 1395 [i.e. Yūliyū 1975].
2) If the item gives both the Gregorian and the non-Gregorian dates, record only the Gregorian date (LCRI 1.4F1).
Chief source:
Rajab 1395/Yūliyū 1975
In record:
362 0# $a Yūliyū 1975-
not
Rajab 1395 = Yūliyū 1975-
3) If the Gregorian date appears in more than one language or script, give the numbering that is in the language or script of the title proper (AACR2 12.3C3).
Title in Arabic
Chief source:
Yūliyū 1975/July 1975
In record:
362 0# $a Yūliyū 1975- {not Yūliyū 1975 = July 1975-}
Fig. 8.17.
In Fig. 8.17., the date from the Gregorian calendar appears with the date from another calendar. Since both appear, only the Gregorian is given.
362 0# $a 1988-
f. Words associated with numbering
Record words that are associated with the numbering that have not been recorded in the title statement (see also CCM 6.1.7.a.). Frequently such words further qualify or explain a number or date.
Fiscal year 1989
Vol. 3, no. 4
Report no. 5
Anno 1
3rd quarter fall 1990
4th ed.
24th congress, 1st session
Academic year 1990
127th meeting
Issue for 1990
Crop year 1992
Do not include a word(s) in the numbering, however, if it constitutes the title proper. When it is repeated on the piece and does not correspond exactly to the title proper, include it in the numbering.
On pieces: IT case study
Case study 1
In record:
245 00 $a IT case study.
362 0# $a Case study 1-
Words That Appear with the Designation
Fig. 8.18.
362 0# $a Assessment year 1990/91-
The numbering in Fig. 8.19. is complicated because words both precede and follow the year. As all words relate to the numbering, all are given.
362 0# $a Fiscal year 1989 funds-
Fig. 8.19.
Fig. 8.20.
In Fig. 8.20., however, the words "conditions d'abonnement" qualify the title rather than the numbering and constitute other title information.
500 ## $a Description
8.5. Special situations associated with recording the numbering
8.5.1. First issue lacks numbering
When the first issue has no numbering (including a publishing date or a copyright date that could be used to supply a chronological designation), supply a designation following the form of numbering on subsequent issues when that is known, per AACR2 12.3D1.
2 issues of a monthly serial in hand; no number or date on first issue
On other issue: Jahrg. 1, Heft 2 März 1989
362 0# $a [Jahrg. 1, Heft 1 (Feb. 1989)]-
515 ## $a Numbering begins with Jahrg. 1, Heft 2 (März 1989).
When only a single issue is in hand, give "[No. 1]-" or its equivalent, according to AACR2 12.3D1. First, be sure, however, that the publication is really a serial by examining the contents and any stated intent to publish further issues.
Only one issue in hand:
362 0# $a [No. 1]-
When a serial is more likely to be identified by date and the date of coverage or publishing can be determined from the piece (e.g., the preface) or other sources, supply a chronological designation rather than [No. 1]- .
245 10 $a Catalog of course offerings.
362 0# $a [2001/2002]-
8.5.2. Inaccuracies
If a number or date that is to be recorded as part of the designation is known to be incorrect, record the incorrect form and explain the error in a note (field 515) or use "[i.e. ...]" with the designation when the correction is simple.
362 0# $a Vol 1, no. 2 [i.e. 1]-
362 0# $a Vol. 3, no. 4-v. 15, no. 2.
515 ## $a Issues for v. 5-6 incorrectly called v. 4-5.
Fig. 8.21a. Chief source
Fig. 8.21b. Caption
Although 1945 is given on the cover (Fig. 8.21a.), it appears from other sources that the correct date of coverage is 1944. Since the correction is a simple one, the date on the chief source is recorded followed by the correct date in brackets.
362 0# $a 1945 [i.e., 1944]-
8.5.3. Premier or introductory issues
If the first issue is called "premier issue" or another term designating "first," use the term in the designation only when there is no other numerical or chronological designation that can be used (see also CCM 3.1.2.).
On chief source:
Premier issue May 1989
362 0# $a May 1989-
On cover:
Premier issue
On editorial page: Vol. 1, no. 1
362 0# $a Vol. 1, no. 1-
No other designation:
362 0# $a Inaugural issue-
362 0# $a Premier issue-
Fig. 8.22a. Cover
"Premier issue" appears on the chief source in Fig. 8.22a., but a numeric designation appears on the contents page (Fig. 8.22b.) The numeric designation is recorded.
362 0# $a Vol. 1, no. 1 (summer 1989)-
Fig. 8.22b. Contents page
If a pilot or sample issue precedes the first issue of the serial, the pilot issue may be mentioned in a note.
362 0# $a No. 1 (Sept. 1990)-
515 ## $a No. 1 preceded by an issue called "Pilot issue."
When words alone such as "Premier issue" have been used as the designation, change the designation to reflect later issues when possible.
cataloged initially as:
362 0# $a Premier issue-
next issue called "no. 2."
362 0# $a [No. 1]-
515 ## $a First issue called "premier issue."
Issues numbered as vol. 1, no. 0 may be used as the first issue when it is clear that the issue constitutes the first and not a preliminary or preview issue (see also CCM 3.1.2.), or when it is the only issue in hand.
8.5.4. Alternative numbering schemes (AACR2 12.3E1/LCRI)
Alternative numbers are
When there is more than one system of numeric designation, one system often consists of volume numbers and internal numbers and the other of whole numbers. LCRI 12.3E1 says to prefer the volume numbers and internal numbers as the first numeric system of designation.
secondary systems of numeric designations that generally consist of "whole numbers" (see definition at beginning of Module 8). Alternative numbers are given only when they appear on the same source as the primary numeric designation. (When they appear elsewhere, they may be noted in field 515. See CCM 13.4.2.)
362 0# $a Vol. 10, no. 1 (spring 1990)- = 85-
500 ## $a Description based on: Vol. 2, no. 1 (May 1990) = no. 13.
Fig. 8.23. Masthead
In Fig. 8.23. the alternative number issue #156 appears with "Vol. XIV, No. 11" in the masthead. Both numbering systems are recorded. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 14, no. 11 (Apr. 1990) = issue #156.
Fig. 8.24. illustrates a situation in which a whole number appears with a volume number in place of internal numbering that repeats with each volume. When both appear together they are recorded as one system of numbering.
500 ## $a Description based on: T. 32, no 154 (abr./jun. 1989); title from caption.
Fig. 8.24.
8.5.5. Dates that represent numbers and numbers that represent dates
On some serials, a year constitutes a volume number. (Fig. 8.25.) In such cases, there is generally a number that represents the issue that repeats with each year, such as "no. 1, 1988", "no. 1, 1989" or "88-1", "89-1." While this is clear when issues covering several years are in hand, it is more difficult to determine when only one issue is in hand. It may be difficult to determine whether the serial has consecutive numbering or an internal number that repeats each year. One clue is the frequency. If the serial is to be issued more than once a year, the year alone cannot constitute a chronological designation and is more likely to constitute the volume number. Transcribing the number as a division of the date may mean transferring the position of the number and year as found on the piece (AACR2 12.3C4).
On piece: no. 1 1990 (no. 1 repeats each year)
In record:
362 0# $a 1990, no. 1-
On piece: 1-88 ("1" repeats each year)
In record:
362 0# $a 88/1-
When the year represents the volume number and there is a separate chronological designation, transcribe also the chronological designation.
On piece: 1988-2 Feb. 1988
In record:
500 ## $a Description based on: 1988/2 (Feb. 1988).
If the separate chronological designation lacks the year, record the year as it appears in the portion of the designation that is used for the enumeration. Do not use brackets. (LCRI 12.3C4.)
On piece: no. 1 March-April 1990 (no. 1 repeats each year; issued bimonthly)
In record:
362 0# $a 1990, no. 1 (Mar./Apr. 1990)-
On piece: Año 1985 No. 1 enero-marzo
In record:
362 0# $a Año 1985, no. 1 (enero/marzo 1985)-
On piece: 90-1 January
In record:
362 0# $a 90/1 (Jan. 90)-
Fig. 8.25.
In Fig. 8.25., the figure '90 represents 1990 and acts as a volume number. The introduction indicates that three issues are published each year and this, then, is the first issue for 1990. The designation is given as:
362 0# $a '90, issue 1-
8.5.6. Multiple chronological designations
When there is more than one chronological designation representing different periods of coverage, transcribe the first in field 362 or 500 and give the other in a note. This situation often occurs with serials that contain subject matter covering several different periods of time. Sometimes there are two distinct titles; in other cases there is one title with two (or more) coverage dates imbedded within it. In Fig. 8.26., the chronological designation has been given as:
500 ## $a Description based on: 1990.
515 ## $a Overview for <1990-> includes Annual report for fiscal year <1989->
Fig. 8.26.
8.5.7 Serials issued in revised editions
While most serials publish their individual issues once, in a regularly numbered and/or dated order, some republish specific issues as revised editions of an earlier number. Sometimes, also, an issue of a serial might constitute a revised edition of another work As with any other serial, the cataloger should describe the serial from the first or earliest issue of the publication that is available. If the earliest piece in hand is a revised edition of an earlier number, the description, including the numbering, should be based on that revision.
245 00 $a Perspectivas terapéuticas con su fundamento farmacológico.
362 1# $a Began in 1968?
500 ## $a Description based on: Vol. 1, 3a ed. (1979).
(Note that “1979" refers to the date of the 3rd edition of vol. 1.)
245 00 $a Kulturelle Arbeitshefte
362 1# $a Began in 1979.
500 ## $a Description based on: 2 (4. Neuaufl.), published in 1988.
515 ## $a Some vols. issued in revised editions.
245 00 $a Review of federal expenditures to Florida in ... : $b with particular emphasis on federal grant expenditures to Florida’s state and local governments.
500 ## $a Issue for 1999 is a revised edition of: Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments, preliminary staff report Feb. 11, 1998.
500 ## $a Description based on: Fiscal year 1997/98.
730 0# $a Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments.
245 02 $a A registry of women in religious studies.
362 1# $a Began with 1972 issue.
500 ## $a Description based on: 1976 rev. ed.
(Note that this is not a revision of a specific earlier issue of the serial, (see CCM 9.2.2.b), but simply the publisher’s wording describing the update of the Registry.)
8.5.8. Serials issued in parts
Some serials publish issues in more than one physical part. This may result from the extensive length of the issue, necessitating binding in two or more units. Or it can be used as a means of dividing different elements of the work. The individual units are usually numbered, e.g., 1998, part 1, 1998, part 2, etc. The cataloger may have the complete set of an issue, or just part 1, or only part 2 or 3. In all such instances, the operative principle is that it is the issue that is being described, not the subordinate unit. Thus, the designation (in the 362 field, the Description based on note, and the Latest issue consulted note) is that of the issue, not the part. Significant information relating to the parts should be included in notes.
Note: AACR2 12.0B1 and 12.3B1 refer to issues or parts as being the basis of the description and the source of the designation. The word “part” in these rules refers to cases where there is no issue, such as numbered articles in electronic journals, and should not be confused with serials issued in parts, as described in this section.
Pieces in hand:
Stanley Gibbons simplified catalogue stamps of the world.
2000, v. 2 (K-Z)
2001, v. 1 (A-F), v. 2 (G-N), v. 3 (O-Z)
2002, v. 1 (A-D), v. 2 (E-J), v. 3 (K-R), v. 4 (S-Z)
In record:
362 1# $a Began in 1983.
500 ## $a Description based on: 2000.
500 ## $a Latest issue consulted: 2002.
515 ## $a Issued in multiple vols.
Pieces in hand:
Vol. 1, no. 2, pt. 1 (July 1990
Vol. 1, no. 2, pt. 2 (July 1990)
Vol. 5, no. 1, pt. 1 (Jan. 1994)
Vol. 5, no. 1, pt. 2 (Jan. 1994)
In record:
500 ## $a Description based on: Vol. 1, no. 2 (July 1990).
500 ## $a Latest issue consulted: Vol. 5, no. 1 (Jan. 1990).
515 ## $a Each number issued in 2 parts, with pt. 1 being articles and pt. 2 consisting of statistical tables.
Pieces in hand:
Developments in Scandinavian cartography for 1997; Part 1, Articles. Maps of Denmark, Finland, Norway, and Sweden; Part 2 of Developments in Scandinavian cartography for 1997.
In record:
245 00 $a Developments in Scandinavian cartography for ...
362 0# $a 1997-
515 ## $a Issued in parts.
(A decision on whether to make the 515 note more specific and possibly include an added entry for the “Map” title should be based on evidence about the stability of the number and content of the parts, and the stability and prominence of the part 2 title.)
8.6. Closing off the numbering
When a serial ceases to be published or when a change in title or corporate body main entry causes a new record to be made, the record is "closed off." As with the first issue, the numbering of the last issue is given in a formatted 362 field only when it is in hand (AACR2 12.3F1). The numbering for the last issue may be given in a formatted note, even when the numbering of the first issue is not. If the last issue is not in hand but information concerning it is known, an unformatted 362 field may be given.
Recording the last issue
Last issue in hand; formatted 362 in record:
362 0# $a Fall 1981-spring 1989.
Last issue in hand; "Description based on" note in record:
362 0# $a -v. 16, no. 3 (Oct. 1989).
500 ## $a Description based on: Vol. 8, no. 4 (June 1981).
Last issue not in hand but information is known:
362 0# $a 1977-
362 1# $a Ceased with 1988 issue.
Year of last issue known, but not exact issue:
362 1# $a Ceased in 1987.
500 ## $a Description based on: Vol. 2, no. 3 (Mar. 1978).
Closing off a record may also involve making changes to the publication status code (008/06), dates in the fixed field (008/07-14), the publication date (260 $c), and the extent of item (300 $a). See Module 21 for further information about closing off records.
When adding the final numbering to a formatted 362 field, remove the “Latest issue consulted” note if present in the record.
8.7. Changes in the numbering
8.7.1. Changes in the system of numbering that do not go back to no. 1
If a publisher changes the system of numbering in some way, without beginning again with “no.1" or its equivalent, do not change the numbering in field 362 (or 500), but make a note when considered important, in field 515.
On pieces:
1983
1984
Volume 3, 1985
Volume 4, 1986, etc.
In record:
362 0# $a 1983-
515 ## $a Issues for 1985- called v. 3-
Changes in the numbering can cause confusion when a serial dies or is continued by another title because the form of the first designation will not match the form of the last designation. The change may be explained in a note.
On first issue:
Vol. 1, no. 1 (Mar. 1985)
On last issue:
No. 18 (Jan. 1992)
Changed with:
No. 15 (Aug. 1991)
362 0# $a Vol. 1, no. 1 (Mar. 1985)-no. 18 (Jan. 1992).
515 ## $a Issues for Aug. 1991-Jan. 1992 called no. 15-no. 18.
On first issue:
1st ed.
On last issue:
volume 33
362 0# $a 1st ed. (1965)-v. 33 (1990).
515 ## $a Issues for 1985-90 called volume instead of edition.
8.7.2. Successive numbering systems (AACR2 12.3G1)
A successive designation is a numeric designation that begins over again with no. 1 (or its equivalent) that may or may not be distinguishable from the first numbering scheme. To be distinguishable the new scheme must use different terminology (e.g., "v." rather than "no.") or include words such as "new series" (or their equivalent). Consider also a change from a numeric-only designation to a chronological- only designation or vice versa to be a successive designation (LCRI 12.3G1).
a. Numbering systems are not the same (i.e., distinguishable)
Give the latter system after the first preceded by a space-semicolon-space. Close off the old system if the last issue with that numbering is available.
362 0# $a Vol. 1, no. 1 (May 1980)-v. 8, no. 2 (Feb. 1988) ; no. 1 (Mar. 1988)-
362 0# $a No. 4 (Mar. 1982)-no. 19 (Jan. 1986) ; new ser., no. 1 (Mar. 1986)-
On pieces:
April 1989: Volume 1, no. 1 April 1989
Jan. 1991: 1991-1 Jan.
In record:
362 0# $a Vol. 1, no. 1 (Apr. 1989)-v. 2, no. 12 (Dec. 1990) ; 1991/1 (Jan. 1991)-
The numbering from the first and last issue of each system should be given in the formatted 362 field whenever the issues are in hand. If the first and/or last issue of one or more of the systems are not in hand, give the information in a note, as needed. In some cases, it may be necessary to include two 362 fields depending on what issues the cataloger has in hand.
362 0# $a Vol. 32, no. 2 (Feb. 1985)-
515 ## $a Issues for
362 0# $a No. 1-6 ; 2nd ser., no. 1- ; -3rd ser., no. 5-
500 ## $a Latest issue consulted: 4th ser., no. 3, published in 1999.
515 ## $a Issued in successive series, 2nd, 3rd, 4th, etc.
362 1# $a Began in 1992.
362 0# $a New ser., v. 1, issue 1-
500 $a Description based on: New ser., v. 1, issue 1, copyrighted 1996.
500 $a None published 1995; restarted with v. 1, issue 1 in 1996.
936 $a From information in the new ser., v. 1, issue 1 piece; the title appears to be the same as that on earlier issues [DLC]
b. Numbering systems are the same (i.e., not distinguishable)
When the numbering begins again with no. 1 or its equivalent using the same form of numeric and chronological designation without words, such as “new series,”
Prior to the 2002 revision of AACR2, such changes required the creation of a new record.
supply these words or their equivalent in the language of the serial.
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-no. 3; [3rd ser.], no. 1-
362 0# $a Vol. 1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; [new ser.], v. 1, no. 1 (Jan. 1996)-
362 0# $a No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-
8.8. Further examples
This example is complicated by the fact that one year is given with the title while another is given with the numeric designation at the foot of the page. Since there are two issues, each bearing the same year in the title, the year alone could not constitute a chronological designation. The cataloger has chosen to use the chronological designation that appears with the numbering and account for the date in the title in a note.
362 0# $a Nr. 1 (1. Apr. 1988)-
515 ## $a Issues designated Apr. and Oct. each year cover fairs for the following year, with that year printed as part of the title.
The publisher of this bulletin has a good sense of humor! Since the chronological designation is given as found, the numbering, if cataloged from this issue, would be:
500 ## $a Description based on: Vol. 3, no. 1 (winter solstice 1988); title from caption.
AACR2 12.3. Numbering Area
12.3. Numbering Area
12.3A. Preliminary rule
12.3A1. Applicability
a) Serials. Give this area for serials (with the exception of unnumbered monographic series) if cataloguing from the first and/or last issue or part.
b) Integrating resources. This area is not generally applicable.
12.3A2. Punctuation
For instructions on the use of spaces before and after prescribed punctuation, see 1.0C.
Precede this area by a full stop, space, dash, space.
Follow the numbering of the first issue or part of a serial by a hyphen.
Precede the numbering by a hyphen when only the numbering of the last issue or part of a serial is given.
Enclose a date following a numeric and/or alphabetic designation in parentheses.
Precede an alternative numbering system by an equals sign when more than one system of designation is used.
Precede a new sequence of numbering by a semicolon.
12.3B. Numeric and/or alphabetic designation
12.3B1.
Give the numeric and/or alphabetic designation of the first and/or last issue or part of a serial in the same terms, but not necessarily with the same punctuation, used in that issue or part. Use abbreviations as instructed in appendix B and numerals as instructed in appendix C. In describing a facsimile or other reprint, give the numeric and/or alphabetic designation of the original. For serials that have ceased publication, see 12.3F.
Population trends [GMD]. – 1-
Papers on formal linguistics [GMD]. – No. 1-
Policy publications review [GMD]. – Vol. 1, no. 1-
Poetry North-east [GMD]. – Issue no. 1-
Magic touch [GMD]. – Pt. 1-
Miscellaneous reports on biodiversity [GMD]. – -no. 10
If the sequence of numbering is continued from a previous serial, give the numbering of the first issue or part of the serial represented by the new description.
Word processing report [GMD]. – International ed. – Vol. 1, no. 6-
(Designation appears on last issue of previous serial as: vol. 1, no. 5)
12.3B2.
If a numeric and/or alphabetic designation appears in more than one language or script, give the designation that is in the language or script of the title proper. If this criterion does not apply, give the designation that appears first.
12.3C. Chronological designation
12.3C1.
If the first and/or last issue or part of a serial is identified by a chronological designation, give it in the same terms, but not necessarily with the same punctuation, used in that issue or part. Use abbreviations as instructed in appendix B and numerals as instructed in appendix C. For serials that have ceased publication, see 12.3F.
Annual report on consumer policy in OECD member countries [GMD] / Organisation for Economic Co-operation and Development. – 1975-
Buck Jones annual [GMD]. – 1957-
Prince Edward Island tourist exit survey [GMD]. – 1967-
Commonwealth immigration [GMD]. – Jan./Feb. 1964-
International commercial television rate and data book [GMD]. – 1961/2-
(Designation appears on issue as: 1961-2)
Länderberichte. Ecuador [GMD] / Statistisches Bundesamt. – 1965-
Biennial report [GMD]. – 1999/2000-
(Designation appears on issue as: 1999-2000)
Daily mirror [GMD]. – -Dec. 31, 1999
12.3C2.
If the chronological designation includes dates not of the Gregorian or Julian calendar, add the corresponding dates of the Gregorian or Julian calendar in square brackets.
-([1975
] 1395
) 1 ! . [GMD]
12.3C3.
If a chronological designation appears in more than one language or script, give the designation that is in the language or script of the title proper. If this criterion does not apply, give the designation that appears first.
May 1977-
not
May 1977 = Mai 1977-
12.3C4.
If the first and/or last issue or part of a serial is identified by both a numeric and/or alphabetic designation and a chronological designation, give the numeric and/or alphabetic designation before the chronological designation.
Selected publications in European languages [GMD] : SPEL. – No. 1 (Feb. 1973)-
New locations [GMD]. – No. 1 (Apr./May 1973)-
Renewable energy bulletin [GMD]. – Vol. 1, no. 1 (Jan./Mar. 1974)-
The musical mainstream [GMD] / Division for the Blind and Physically Handicapped, Library of Congress. – Vol. 1, no. 1 (Jan.-Feb. 1977)-
IEEE transactions on acoustics, speech, and signal processing [GMD]. – Vol. ASSP-22, no. 1 (Feb. 1974)-
However, if the designation consists of a year and a number that is a division of the year, give the year before the number.
97/1-
(Designation appears on part as: 1-97)
1998-1-
(Designation appears on issue as: 1-1998)
12.3D. No designation on first issue or part
12.3D1.
If the first issue or part of a serial lacks any numbering, but subsequent issues or parts define a designation pattern, supply numbering for the first issue or part based on that pattern. If information about designations of subsequent issues or parts is not available, give [No. 1]- (or its equivalent in the language of the title proper) or a chronological designation for the first issue or part, as appropriate.
[Pt. 1]-
(Subsequent issues numbered: Part 2, Part 3, etc.)
[No. 1]-
[1998]-
(An annual report for which the chronological designation is more appropriate)
12.3E. Alternative numbering systems
12.3E1.
If a serial has more than one separate system of designation, give the systems in the order in which they are presented.
Vol. 3, no. 7- = no. 31-
12.3F. Ceased serials
12.3F1.
In describing a serial that has ceased publication, give the designation of the first issue or part followed by the designation of the last issue or part. If information about the first issue or part is not available, give only the designation of the last issue or part.
Vol. 3, no. 6 (Aug./Sept. 1970)-v. 5, no. 3 (Mar. 1972)
-v. 10, no. 12 (Dec. 1995)
12.3G. Change in numbering
12.3G1.
If the numbering starts a new sequence with a different system, give the designation of the first and/or last issues or parts under the old system, followed by the designation of the first issue or part under the new system.
Vol. 1, no. 1 (Nov. 1943)-v. 10, no. 12 (June 1953) ; no. 1 (July 1974)-
Vol. 1, no. 1 (Jan. 1995)-v. 4, no. 12 (Dec. 1998) ; Jan. 1999-
If a new sequence is accompanied by wording to differentiate the sequence, such as new series, include this wording. Distinguish such wording from that of a section title that is to be placed after a common title (see 12.1B4–12.1B6).
Vol. 1, no. 1 (June 1986)-v. 8, no. 12 (Dec. 1993) ; new ser., v. 1, no. 1 (Jan. 1994)-
If a new sequence with the same system as before is not accompanied by wording such as new series, supply [new ser.] or another appropriate term (or its equivalent in the language of the title proper).
No. 1-no. 6 ; [new ser.], no. 1-
No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no. 1-
Vol. 1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; [new ser.], v. 1, no. 1 (Jan. 1996)-
No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-
Give a note for other variations in designations that do not constitute a new sequence if the change is considered to be important (see 12.7B10.2).
12.3A. Preliminary rule
12.3A1. Applicability
a) Serials. Give this area for serials (with the exception of unnumbered monographic series) if cataloguing from the first and/or last issue or part.
b) Integrating resources. This area is not generally applicable.
12.3A2. Punctuation
For instructions on the use of spaces before and after prescribed punctuation, see 1.0C.
Precede this area by a full stop, space, dash, space.
Follow the numbering of the first issue or part of a serial by a hyphen.
Precede the numbering by a hyphen when only the numbering of the last issue or part of a serial is given.
Enclose a date following a numeric and/or alphabetic designation in parentheses.
Precede an alternative numbering system by an equals sign when more than one system of designation is used.
Precede a new sequence of numbering by a semicolon.
12.3B. Numeric and/or alphabetic designation
12.3B1.
Give the numeric and/or alphabetic designation of the first and/or last issue or part of a serial in the same terms, but not necessarily with the same punctuation, used in that issue or part. Use abbreviations as instructed in appendix B and numerals as instructed in appendix C. In describing a facsimile or other reprint, give the numeric and/or alphabetic designation of the original. For serials that have ceased publication, see 12.3F.
Population trends [GMD]. – 1-
Papers on formal linguistics [GMD]. – No. 1-
Policy publications review [GMD]. – Vol. 1, no. 1-
Poetry North-east [GMD]. – Issue no. 1-
Magic touch [GMD]. – Pt. 1-
Miscellaneous reports on biodiversity [GMD]. – -no. 10
If the sequence of numbering is continued from a previous serial, give the numbering of the first issue or part of the serial represented by the new description.
Word processing report [GMD]. – International ed. – Vol. 1, no. 6-
(Designation appears on last issue of previous serial as: vol. 1, no. 5)
12.3B2.
If a numeric and/or alphabetic designation appears in more than one language or script, give the designation that is in the language or script of the title proper. If this criterion does not apply, give the designation that appears first.
12.3C. Chronological designation
12.3C1.
If the first and/or last issue or part of a serial is identified by a chronological designation, give it in the same terms, but not necessarily with the same punctuation, used in that issue or part. Use abbreviations as instructed in appendix B and numerals as instructed in appendix C. For serials that have ceased publication, see 12.3F.
Annual report on consumer policy in OECD member countries [GMD] / Organisation for Economic Co-operation and Development. – 1975-
Buck Jones annual [GMD]. – 1957-
Prince Edward Island tourist exit survey [GMD]. – 1967-
Commonwealth immigration [GMD]. – Jan./Feb. 1964-
International commercial television rate and data book [GMD]. – 1961/2-
(Designation appears on issue as: 1961-2)
Länderberichte. Ecuador [GMD] / Statistisches Bundesamt. – 1965-
Biennial report [GMD]. – 1999/2000-
(Designation appears on issue as: 1999-2000)
Daily mirror [GMD]. – -Dec. 31, 1999
12.3C2.
If the chronological designation includes dates not of the Gregorian or Julian calendar, add the corresponding dates of the Gregorian or Julian calendar in square brackets.
-([1975
] 1395
) 1 ! . [GMD]
12.3C3.
If a chronological designation appears in more than one language or script, give the designation that is in the language or script of the title proper. If this criterion does not apply, give the designation that appears first.
May 1977-
not
May 1977 = Mai 1977-
12.3C4.
If the first and/or last issue or part of a serial is identified by both a numeric and/or alphabetic designation and a chronological designation, give the numeric and/or alphabetic designation before the chronological designation.
Selected publications in European languages [GMD] : SPEL. – No. 1 (Feb. 1973)-
New locations [GMD]. – No. 1 (Apr./May 1973)-
Renewable energy bulletin [GMD]. – Vol. 1, no. 1 (Jan./Mar. 1974)-
The musical mainstream [GMD] / Division for the Blind and Physically Handicapped, Library of Congress. – Vol. 1, no. 1 (Jan.-Feb. 1977)-
IEEE transactions on acoustics, speech, and signal processing [GMD]. – Vol. ASSP-22, no. 1 (Feb. 1974)-
However, if the designation consists of a year and a number that is a division of the year, give the year before the number.
97/1-
(Designation appears on part as: 1-97)
1998-1-
(Designation appears on issue as: 1-1998)
12.3D. No designation on first issue or part
12.3D1.
If the first issue or part of a serial lacks any numbering, but subsequent issues or parts define a designation pattern, supply numbering for the first issue or part based on that pattern. If information about designations of subsequent issues or parts is not available, give [No. 1]- (or its equivalent in the language of the title proper) or a chronological designation for the first issue or part, as appropriate.
[Pt. 1]-
(Subsequent issues numbered: Part 2, Part 3, etc.)
[No. 1]-
[1998]-
(An annual report for which the chronological designation is more appropriate)
12.3E. Alternative numbering systems
12.3E1.
If a serial has more than one separate system of designation, give the systems in the order in which they are presented.
Vol. 3, no. 7- = no. 31-
12.3F. Ceased serials
12.3F1.
In describing a serial that has ceased publication, give the designation of the first issue or part followed by the designation of the last issue or part. If information about the first issue or part is not available, give only the designation of the last issue or part.
Vol. 3, no. 6 (Aug./Sept. 1970)-v. 5, no. 3 (Mar. 1972)
-v. 10, no. 12 (Dec. 1995)
12.3G. Change in numbering
12.3G1.
If the numbering starts a new sequence with a different system, give the designation of the first and/or last issues or parts under the old system, followed by the designation of the first issue or part under the new system.
Vol. 1, no. 1 (Nov. 1943)-v. 10, no. 12 (June 1953) ; no. 1 (July 1974)-
Vol. 1, no. 1 (Jan. 1995)-v. 4, no. 12 (Dec. 1998) ; Jan. 1999-
If a new sequence is accompanied by wording to differentiate the sequence, such as new series, include this wording. Distinguish such wording from that of a section title that is to be placed after a common title (see 12.1B4–12.1B6).
Vol. 1, no. 1 (June 1986)-v. 8, no. 12 (Dec. 1993) ; new ser., v. 1, no. 1 (Jan. 1994)-
If a new sequence with the same system as before is not accompanied by wording such as new series, supply [new ser.] or another appropriate term (or its equivalent in the language of the title proper).
No. 1-no. 6 ; [new ser.], no. 1-
No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no. 1-
Vol. 1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; [new ser.], v. 1, no. 1 (Jan. 1996)-
No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-
Give a note for other variations in designations that do not constitute a new sequence if the change is considered to be important (see 12.7B10.2).
about 362 formatted style
362 can be repeated, but must
one is 362 0# (has the first and/or the last issue)
one is 362 1# (do not have the first nor the last issue)
362: this area is recorded in a 362 field in the MARC record, which can represent either area 3 (numbering area) or a note, depending on the coding of the indicators. If it represents area 3, the first indicator is 0, the second blank, and the content is recorded according to the stipulations of 12.3. The presentation of the information in 362 fields representing area 3 is said in MARC to be in “formatted style.”
If neither the first nor the last issue or part is available, the numbering area cannot be used in the record. However, if the cataloger has info about the numbering and/or dates (perhaps from a note in a later issue, or from a source such as Union list of Serials or non-AACR2 records for the serial), AACR2 12.7B11.1 calls for a note recording this info. Confusingly, this note is also recorded in the 362 field, although it does not represent are 3 info. When the 362 field represents a 12.7B11.1 note, the first indicator is coded 1 and the info is given in the cataloger’s own words as succinctly as possible. This is referred to in MACR as an unformatted note.
12.7B11.1.
If a resource suspends publication with the intention of resuming at a later date, give this fact. If publication is resumed, give the dates or designation of the period of suspension.
Suspended with v. 11
No updates issued from 1999 to 2001
Make notes on beginning and/or ending dates of publication not recorded in the publication, distribution, etc., area (see 1.4F8).
Began in 1984
Ceased in 1991
Ceased with no. 25 in 1987
Completed publication in 2000?
Began in 1967; ceased in 1998
No more published after 1993
CEG: CONSER editing guide
362 Dates of publication and/or sequential designation (R)
First indicator–Format of date
0 Formatted style
1 Unformatted style
Second indicator
# Undefined
Subfields
a Dates of publication and/or volume designations (NR)
z Source of information (NR)
6 Linkage (NR)
Description/Instructions
Field 362 contains the beginning and/or ending numbering of an item. It may also include phrases such as "new ser.," either transcribed from the source of cataloging or supplied in brackets, that distinguish different successive numbering sequences for the same publication. Chronological designations used in this field are dates that identify individual issues of the serial. Publication dates are input in field 260. Incomplete dates are not used in this field; uncertain dates/numbers may be given in an unformatted style followed by a question mark.
Field 362 is used both to provide formal statements of the beginning and ending designations of a serial and for informal notes about when a serial or integrating resource began or ceased, according to AACR2 12.7B11.
Field 362 is repeatable only when one of the fields is coded with first indicator value "0" and the other with value "1". When both beginning and ending designations are formatted, or both are unformatted, give them in a single 362 field.
Editing instructions
1. Punctuation:
a) Input a period at the end of the field when information is complete.
362 0# Vol. 1, no. 1 (Apr. 1983)-v. 1, no. 3 (June 1983).
b) In numeric designations that show a span of numbers, replace a hyphen with a forward slash (LCRI 12.3B1):
On piece: no. 1-2
In record: 362 0# No.1/2-
c) In chronological designations showing a span of dates, replace a hyphen with a forward slash (LCRI 12.3C1):
On piece: 2001-2002
In record: 362 0# 2001/2002-
2. When beginning and ending designations are given in separate 362 fields (first indicator values "0" and "1"), input the beginning designation first.
362 1# Began in 1977.
362 0# -1984.
3. Combine beginning and ending designations into one note when both are unformatted (indicator value "1").
362 1# Began in 1969; ceased in 1985.
First indicator
0 Formatted style.
The formatted style is used only for serials when the first and/or last issue is in hand. According to AACR2, the numeric and/or alphabetic, chronological, or other designation must be recorded as it appears on the piece. When first indicator value "0" is used, information contained in field 362 subfield $a may print following the title/statement of responsibility or edition statement (when present) on output.
362 0# Vol. 1, no. 1 (Apr. 1981)-
362 0# 1981-
362 0# 72/1 (Feb. 1972)-
1 Unformatted style.
The unformatted note is used for serials and integrating resources when the first and/or last issue or iteration is not available, but information about when the resource began or ceased is known. When first indicator value "1" is input, information contained in field 362 prints in the note area on output.
362 1# Began in July 1949.
362 1# Began with v. 4, published in 1947.
362 1# Ceased with 2 (1964).
362 1# Began in 1963?
362 1# Ceased publication.
362 1# Began in 2001?
Subfields
$a Dates of publication and/or volume designations.
Dates of publication and volume designations are recorded as given on the serial. When both a numeric designation and a chronological designation are given, the chronological designation is enclosed in parentheses.
362 0# Vol. 1 (Mar. 1980)-
362 0# Vol. 77, núm. 1 (enero-abr. 1981)-
If the serial is complete and the last piece is in hand, the ending designation is input following the beginning designation.
362 0# Vol. 85B, no. 1 (Jan./Feb. 1945)-v. 92, no. 6 (Nov./Dec. 1952).
When the ending designation is given alone, the field begins with a hyphen without "leading" spaces.
362 0# -v. 9.
362 0# -2 (1959).
If more than one form of designation is given on the first and/or last piece, input both designations in subfield $a, separated by a space-equals sign-space ( = ). If incomplete, input one space after the first hyphen.
362 0# Vol. 1, no. 1 (May 1981)-v. 3, no. 1 (May 1983) = no. 1-no. 9.
362 0# Vol. 3, no. 7- = no. 31-
If the system of numbering changes, input succeeding systems in the same subfield $a separated by a space-semicolon-space.
362 0# Oct. 1970-Dec. 1980 ; new ser., v. 1, no. 1 (Jan. 1981)-
362 0# No. 1-no. 6 ; [new ser.], no. 1-
When information about numbering changes is known, but issues are not available, use an unformatted 362 field and/or field 515. The following examples illustrate different versions of the example above based on differences in the available issues.
362 1# Began in Oct. 1970.
362 0# -Dec. 1980 ; new ser., v. 1, no. 1 (Jan. 1981)-
362 0# Oct. 1970-
515 ## Designation restarted as new ser., v. 1, no. 1, in Jan. 1981.
Include in subfield $a the designation of the first issue published on a regular basis. Do not input designations for preview or sample issues. If necessary, include this information in field 515.
362 0# Mar. 1973-
515 ## Preceded by a "preview edition" dated Oct. 1972.
362 0# Vol. 1, no. 1 (May 1982)-
515 ## Introductory number called v. 1, no. 0, issued Mar. 1982.
When cataloging regular-print reprints or photoreproductions, give the designation of the original and not that of the reprint or reproduction.
Previously, a "coverage as of" note was provided for electronic serials issued remotely that are reproductions for which the entire run of the original has not been reproduced. Since providers vary in the range of issues they offer online, this practice was discontinued when LCRI 12.7B10 was deleted in 2003. Now, the beginning dates of the print version, when known, may be given in a 362 1# field. Give this note in addition to the "Description based on note" to provide justification for the fixed field beginning date.
362 1# Print began with: Vol. 3, no. 1 (Jan. 1984).
Do not give a 362 1# "Print began with" note when the beginning date of the print or other original format is not known. Give an unknown fixed field date in this case.
$z Source of information.
Subfield $z is used only with an unformatted note (1st indicator value "1") to cite a published source. The title of the publication is always preceded by the abbreviation "Cf."
362 1# Began with 1962/64. $z Cf. New serial titles.
CONSER Participants should delete $z, if it pertains only to the "Began with" portion of the note, when combining two unformatted 362 fields. LC does not use $z.
$6 Linkage.
For instructions on the use of subfield $6, see field 880.
Additional instructions
1. A "Description based on" note (field 500) must be present in any AACR2 serial record (except for regular-print reprints) in which there is no 362 field with first indicator "0" giving the designation of the first issue.
362 1# Began in 1978.
500 ## Description based on: 1983.
362 0# -v. 8, no. 10 (Oct. 1983).
500 ## Description based on: Vol. 2, no. 1 (Jan. 1975).
2. When there is more than one designation omitted from the title and statement of responsibility area and both cannot be represented in field 362 or 500, the first is given as the designation and the other is covered by a note, field 515 (Cf. LCRI 12.3).
Title on piece: Review of agriculture in 1982 and outlook for 1983.
245 00 Review of agriculture in … and outlook for …
362 0# 1982-
515 ## Includes outlook for the following year.
Title on piece: '90 review '91 preview.
245 00 Review … preview.
362 0# '90-
515 ## Includes preview for the following year.
3. When cataloging Chinese, Japanese, or Korean serials, do not input a comma between the volume number and the issue number. Do not remove commas from records that already contain them.
362 0# Fukkan dai 1-kan dai 1-gō (1950-nen 11-gatsu)-
362 0# Ti 1 chüan ti 1 ch i (1982 nien 3 yüeh)-
Additional examples
362 0# 1977. {Serial complete in one volume}
362 0# 1-
362 0# Vol. 29, no. 1/2-
362 0# Vol. 245/1 (June 1980)-v. 255/4 (Nov. 1983).
362 0# Jan. 1945-Dec. 1955.
362 0# 1. Jahrg., Nr. 1 (Mai 78)-
362 0# 1976/77-1977/78.
362 1# Began in 1976.
362 0# Fiscal year 1982-
362 1# Began with: Vol. 1, published in 1955.
362 1# Began with issue for Mar. 1947.
362 0# Disc 1 (1785/1979)- {Computer file with retrospective first disc}
362 0# Vol. 1, no. 1 (spring/summer 1987)-v. 6, no. 1 (1995).
362 0# No. 1-no 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no. 1-
Related fields, etc.
008/7-10, 11-14, 500
one is 362 0# (has the first and/or the last issue)
one is 362 1# (do not have the first nor the last issue)
362: this area is recorded in a 362 field in the MARC record, which can represent either area 3 (numbering area) or a note, depending on the coding of the indicators. If it represents area 3, the first indicator is 0, the second blank, and the content is recorded according to the stipulations of 12.3. The presentation of the information in 362 fields representing area 3 is said in MARC to be in “formatted style.”
If neither the first nor the last issue or part is available, the numbering area cannot be used in the record. However, if the cataloger has info about the numbering and/or dates (perhaps from a note in a later issue, or from a source such as Union list of Serials or non-AACR2 records for the serial), AACR2 12.7B11.1 calls for a note recording this info. Confusingly, this note is also recorded in the 362 field, although it does not represent are 3 info. When the 362 field represents a 12.7B11.1 note, the first indicator is coded 1 and the info is given in the cataloger’s own words as succinctly as possible. This is referred to in MACR as an unformatted note.
12.7B11.1.
If a resource suspends publication with the intention of resuming at a later date, give this fact. If publication is resumed, give the dates or designation of the period of suspension.
Suspended with v. 11
No updates issued from 1999 to 2001
Make notes on beginning and/or ending dates of publication not recorded in the publication, distribution, etc., area (see 1.4F8).
Began in 1984
Ceased in 1991
Ceased with no. 25 in 1987
Completed publication in 2000?
Began in 1967; ceased in 1998
No more published after 1993
CEG: CONSER editing guide
362 Dates of publication and/or sequential designation (R)
First indicator–Format of date
0 Formatted style
1 Unformatted style
Second indicator
# Undefined
Subfields
a Dates of publication and/or volume designations (NR)
z Source of information (NR)
6 Linkage (NR)
Description/Instructions
Field 362 contains the beginning and/or ending numbering of an item. It may also include phrases such as "new ser.," either transcribed from the source of cataloging or supplied in brackets, that distinguish different successive numbering sequences for the same publication. Chronological designations used in this field are dates that identify individual issues of the serial. Publication dates are input in field 260. Incomplete dates are not used in this field; uncertain dates/numbers may be given in an unformatted style followed by a question mark.
Field 362 is used both to provide formal statements of the beginning and ending designations of a serial and for informal notes about when a serial or integrating resource began or ceased, according to AACR2 12.7B11.
Field 362 is repeatable only when one of the fields is coded with first indicator value "0" and the other with value "1". When both beginning and ending designations are formatted, or both are unformatted, give them in a single 362 field.
Editing instructions
1. Punctuation:
a) Input a period at the end of the field when information is complete.
362 0# Vol. 1, no. 1 (Apr. 1983)-v. 1, no. 3 (June 1983).
b) In numeric designations that show a span of numbers, replace a hyphen with a forward slash (LCRI 12.3B1):
On piece: no. 1-2
In record: 362 0# No.1/2-
c) In chronological designations showing a span of dates, replace a hyphen with a forward slash (LCRI 12.3C1):
On piece: 2001-2002
In record: 362 0# 2001/2002-
2. When beginning and ending designations are given in separate 362 fields (first indicator values "0" and "1"), input the beginning designation first.
362 1# Began in 1977.
362 0# -1984.
3. Combine beginning and ending designations into one note when both are unformatted (indicator value "1").
362 1# Began in 1969; ceased in 1985.
First indicator
0 Formatted style.
The formatted style is used only for serials when the first and/or last issue is in hand. According to AACR2, the numeric and/or alphabetic, chronological, or other designation must be recorded as it appears on the piece. When first indicator value "0" is used, information contained in field 362 subfield $a may print following the title/statement of responsibility or edition statement (when present) on output.
362 0# Vol. 1, no. 1 (Apr. 1981)-
362 0# 1981-
362 0# 72/1 (Feb. 1972)-
1 Unformatted style.
The unformatted note is used for serials and integrating resources when the first and/or last issue or iteration is not available, but information about when the resource began or ceased is known. When first indicator value "1" is input, information contained in field 362 prints in the note area on output.
362 1# Began in July 1949.
362 1# Began with v. 4, published in 1947.
362 1# Ceased with 2 (1964).
362 1# Began in 1963?
362 1# Ceased publication.
362 1# Began in 2001?
Subfields
$a Dates of publication and/or volume designations.
Dates of publication and volume designations are recorded as given on the serial. When both a numeric designation and a chronological designation are given, the chronological designation is enclosed in parentheses.
362 0# Vol. 1 (Mar. 1980)-
362 0# Vol. 77, núm. 1 (enero-abr. 1981)-
If the serial is complete and the last piece is in hand, the ending designation is input following the beginning designation.
362 0# Vol. 85B, no. 1 (Jan./Feb. 1945)-v. 92, no. 6 (Nov./Dec. 1952).
When the ending designation is given alone, the field begins with a hyphen without "leading" spaces.
362 0# -v. 9.
362 0# -2 (1959).
If more than one form of designation is given on the first and/or last piece, input both designations in subfield $a, separated by a space-equals sign-space ( = ). If incomplete, input one space after the first hyphen.
362 0# Vol. 1, no. 1 (May 1981)-v. 3, no. 1 (May 1983) = no. 1-no. 9.
362 0# Vol. 3, no. 7- = no. 31-
If the system of numbering changes, input succeeding systems in the same subfield $a separated by a space-semicolon-space.
362 0# Oct. 1970-Dec. 1980 ; new ser., v. 1, no. 1 (Jan. 1981)-
362 0# No. 1-no. 6 ; [new ser.], no. 1-
When information about numbering changes is known, but issues are not available, use an unformatted 362 field and/or field 515. The following examples illustrate different versions of the example above based on differences in the available issues.
362 1# Began in Oct. 1970.
362 0# -Dec. 1980 ; new ser., v. 1, no. 1 (Jan. 1981)-
362 0# Oct. 1970-
515 ## Designation restarted as new ser., v. 1, no. 1, in Jan. 1981.
Include in subfield $a the designation of the first issue published on a regular basis. Do not input designations for preview or sample issues. If necessary, include this information in field 515.
362 0# Mar. 1973-
515 ## Preceded by a "preview edition" dated Oct. 1972.
362 0# Vol. 1, no. 1 (May 1982)-
515 ## Introductory number called v. 1, no. 0, issued Mar. 1982.
When cataloging regular-print reprints or photoreproductions, give the designation of the original and not that of the reprint or reproduction.
Previously, a "coverage as of" note was provided for electronic serials issued remotely that are reproductions for which the entire run of the original has not been reproduced. Since providers vary in the range of issues they offer online, this practice was discontinued when LCRI 12.7B10 was deleted in 2003. Now, the beginning dates of the print version, when known, may be given in a 362 1# field. Give this note in addition to the "Description based on note" to provide justification for the fixed field beginning date.
362 1# Print began with: Vol. 3, no. 1 (Jan. 1984).
Do not give a 362 1# "Print began with" note when the beginning date of the print or other original format is not known. Give an unknown fixed field date in this case.
$z Source of information.
Subfield $z is used only with an unformatted note (1st indicator value "1") to cite a published source. The title of the publication is always preceded by the abbreviation "Cf."
362 1# Began with 1962/64. $z Cf. New serial titles.
CONSER Participants should delete $z, if it pertains only to the "Began with" portion of the note, when combining two unformatted 362 fields. LC does not use $z.
$6 Linkage.
For instructions on the use of subfield $6, see field 880.
Additional instructions
1. A "Description based on" note (field 500) must be present in any AACR2 serial record (except for regular-print reprints) in which there is no 362 field with first indicator "0" giving the designation of the first issue.
362 1# Began in 1978.
500 ## Description based on: 1983.
362 0# -v. 8, no. 10 (Oct. 1983).
500 ## Description based on: Vol. 2, no. 1 (Jan. 1975).
2. When there is more than one designation omitted from the title and statement of responsibility area and both cannot be represented in field 362 or 500, the first is given as the designation and the other is covered by a note, field 515 (Cf. LCRI 12.3).
Title on piece: Review of agriculture in 1982 and outlook for 1983.
245 00 Review of agriculture in … and outlook for …
362 0# 1982-
515 ## Includes outlook for the following year.
Title on piece: '90 review '91 preview.
245 00 Review … preview.
362 0# '90-
515 ## Includes preview for the following year.
3. When cataloging Chinese, Japanese, or Korean serials, do not input a comma between the volume number and the issue number. Do not remove commas from records that already contain them.
362 0# Fukkan dai 1-kan dai 1-gō (1950-nen 11-gatsu)-
362 0# Ti 1 chüan ti 1 ch i (1982 nien 3 yüeh)-
Additional examples
362 0# 1977. {Serial complete in one volume}
362 0# 1-
362 0# Vol. 29, no. 1/2-
362 0# Vol. 245/1 (June 1980)-v. 255/4 (Nov. 1983).
362 0# Jan. 1945-Dec. 1955.
362 0# 1. Jahrg., Nr. 1 (Mai 78)-
362 0# 1976/77-1977/78.
362 1# Began in 1976.
362 0# Fiscal year 1982-
362 1# Began with: Vol. 1, published in 1955.
362 1# Began with issue for Mar. 1947.
362 0# Disc 1 (1785/1979)- {Computer file with retrospective first disc}
362 0# Vol. 1, no. 1 (spring/summer 1987)-v. 6, no. 1 (1995).
362 0# No. 1-no 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no. 1-
Related fields, etc.
008/7-10, 11-14, 500
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