Conser cataloging manual CCM Appendix B. Glossary

Access point. A name, term, code, etc., under which a bibliographic record may be searched and identified. (AACR2)
Accompanying material. Material issued with, and intended to be used with, the item being catalogued. (AACR2)
Added entry. An entry, additional to the main entry, by which an item is represented in a catalogue; a secondary entry. (AACR2)
Added title page. A title page preceding or following the title page chosen as the basis for the description of the item. It may be more general (e.g., a series title page), or equally general (e.g., a title page in another language). (AACR2)
Added title page title. A title appearing on a title page that has not been chosen as the chief source. (CCM)
Alternative numbers. An secondary system of numeric designation (e.g. vol. 1, no. 1 = Whole No. 1) (CCM)
Alternative title. The second part of a title proper that consists of two parts, each of which is a title; the parts are joined by or or its equivalent in another language (e.g., The tempest, or The enchanted island). (AACR2)
Analytic. An individual title in a series. The analytic may be a monograph or a serial. (CCM)
Analytical title page. The title page of an individual work in a series. (CCM)
Analyzable. A series is described as "analyzable" because it contains titles that could be separately cataloged. A word or phrase cannot be a series if it is not "analyzable" (i.e., it does not have additional titles that could be separately cataloged). (CCM)
Analyze (v.). To catalog the individual titles. If a series is "analyzed," all or some of the titles in the series are cataloged separately. (CCM)
Bibliographic resource. An expression or manifestation of a work that forms the basis for bibliographic description. A bibliographic resource may be tangible or intangible. (AACR2)
Body of the entry. Areas 1-6 of the catalog record (i.e., the title statement through the series). (CCM)
Caption title. A title given at the beginning of the first page of the text. (AACR2)
Chief source of information. The source of bibliographic data to be given preference as the source from which a bibliographic description (or portion thereof) is prepared (AACR2). For serials, the chief source is the title page or title page substitute of the first or earliest issue.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence. (CCM)
Chronological relationship. The relationship in time between bibliographic items (e.g., the relation of a serial to its predecessors and successors). (MARC 21 Bibliographic)
Collected set. The term "collected" is used at LC to mean "classified together;" thus, a collected set is one in which all issues of the series are classed together under the same call number. (CCM)
Collected set record. A serial record for the series. A collected set record is required whenever any issues of the series are classed or "collected"
A collected set record does not always have a call number (e.g., records created by NSDP that are not "collected" in LC have "CLASSIFIED SEPARATELY" in field 050).
under the same call number. (CCM)
Colophon. A statement at the end of an item giving information about one or more of the following: the title, author(s), publisher, printer, date of publication or printing. It may include other information. (AACR2)
Coloured illustration. An illustration in two or more colours. (Neither black nor white is a colour.) (AACR2)
Commercial publisher. A corporate body whose primary function is that of publishing. (CCM)
Common title. A title common to two or more works, each of which carries the title and/or designation of a section. (CCM)
Compiler. 1. One who produces a collection by selecting and putting together matter from the works of various persons or bodies. 2. One who selects and puts together in one publication matter from the works of one person or body. (AACR2)
Conference. 1. A meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest. 2. A meeting of representatives of a corporate body that constitutes its legislative or governing body. (AACR2)
Consecutive numbers. Continuous numbers that do not repeat (i.e., go back to "1"). Examples are serials that have numbered issues (e.g., no. 1, no. 2, etc.) and most volume numbers. Consecutive numbering can occur at any level within the numeric designation (e.g., v. 3, no. 800) (CCM)
Continuing resource. A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing integrating resources. (AACR2)
Copyright date. A legal date that reflects the year in which an issue is registered for copyright protection. (CCM)
Corporate body. An organization or group of persons that is identified by a particular name and that acts, or may act, as an entity. Typical examples of corporate bodies are associations, institutions, business firms, nonprofit enterprises, governments, government agencies, religious bodies, local churches, and conferences. (AACR2)
Cover date. A chronological designation that reflects the date of issuance rather than the coverage, such as the date found on the cover of magazines and periodicals. (CCM)
Cover title. A title printed on the cover of an item as issued. (AACR2)
Coverage date. A date that reflects the coverage of the contents of the item (e.g., FY 1989). (CCM)
Cumulation. An issue of a serial that collects all of the information given in the previous issues for a given period and is intended to replace those issues. The cumulation may rearrange, correct, or expand the contents of the original issues but the combined contents of the original issues and the contents of the cumulation are essentially the same. (CCM)
Database. A collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system. (MARC 21 Bibliographic)
Designation. A number, letter, and/or date use to identify the issue of a serial. (See also Numbering). (CCM)
Distinctive title. A title that appears in addition to the title proper, is unique to an issue, and is often related to the topic or theme of that issue. (CCM)
Distributor. An agent or agency that has exclusive or shared marketing rights for an item. (AACR2)
Edition: serials or "serial editions." Separate complete serials that are issued simultaneously, usually with the same title, and that are intended for a specific audience. (CCM)
Editor. One who prepares for publication an item not his or her own. The editorial work may be limited to the preparation of the item for the manufacturer, or it may include supervision of the manufacturing, revision (restitution), or elucidation of the content of the item, and the addition of an introduction, notes, and other critical matter. In some cases, it may involve the technical direction of a staff of persons engaged in creating or compiling the content of the item. (AACR2)
Emanation. A publication "emanates" from a corporate body if 1) it is issued by the corporate body, 2) it is caused to be issued by the corporate body, or 3) the contents originate with the corporate body. (AACR2 21.1B2)
Entry. A record of an item in a catalogue. (AACR2)
Extent of item. The first element of the physical description area. It gives the number and the specific material designation of the units of the item being described and, in some cases, other indications of the extent (e.g., duration). (AACR2)
Facsimile reproduction. A reproduction simulating the physical appearance of the original in addition to reproducing its contents exactly. (AACR2)
Fluctuating title. A title that changes back and forth on a regular or irregular basis. (CCM)
Formal statement. A statement that appears on its own, or "in isolation," rather than within a block of text. (CCM)
General material designation. A term indicating the broad class of material to which an item belongs (e.g., sound recording). (AACR2)
Half title. A title of a publication appearing on a leaf preceding the title page. (AACR2)
Heading. A name, word, or phrase placed at the head of a catalogue entry to provide an access point. (AACR2)
Horizontal relationship. The relationship between versions of a bibliographic item in different languages, format, media, etc. (MARC 21 Bibliographic)
Integrating resource. A bibliographic resource hat is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources may be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites. (AACR2)
Internal numbers. Numbers within a volume that repeat with each volume (e.g., vol. 3, no. 2). (CCM)
Issuing body. A corporate body that is responsible for the issuance, and often the contents, of an item but whose primary function is not that of publishing. (CCM)
Iteration. An instance of an integrating resource, either as first published or after it has been updated.
Joint author. A person who collaborates with one or more other persons to produce a work in relation to which the collaborators perform the same function. (AACR2
Language edition. A serial published simultaneously in different languages. The publisher of all of the editions is usually the same. The titles may be in different languages or in the same language. (CCM)
Loose-leaf publication. (See Updating loose-leaf)
Main entry. The complete catalogue record of an item, presented in the form by which the entity is to be uniformly identified and cited. The main entry may include the tracing(s). (AACR2)
Main series. A larger, more comprehensive series that includes subseries.(CCM)
Major change. A change that requires the creation of a new record. (CCM)
Manufacturer. The body responsible for the physical production of the item. (CCM)
Masthead. A statement of title, ownership, editors, etc., of a newspaper or periodical. In the case of newspapers it is commonly found on the editorial page or at the top of page one, and, in the case of periodicals, on the contents page. (AACR2)
Minor change. A change that does not require the creation of a new record. The change is noted in the record, when considered important. (CCM)
Mixed responsibility. A work of mixed responsibility is one in which different persons or bodies contribute to its intellectual or artistic content by performing different kinds of activities (e.g., adapting or illustrating a work written by another person). (AACR2)
Monograph. A bibliographic resource that is complete in one part or complete or intended to be completed within a finite number of parts). (AACR2)
Monographic series. This is another term for "series". It is misleading because it implies that the individual titles in the series are all monographs when some or all may be serials. (CCM)
Multipart item. A monograph, complete, or intended to be completed, within a finite number of separate parts. The separate parts may or may not be numbered. (AACR2)
Newspaper. A serial publication which contains news on current events of special or general interest. The individual parts are listed chronologically or numerically and appear usually at least once a week. Newspapers usually have a masthead rather than a cover and are normally larger than A3 (297 mm x 420 mm.) in size. (International Organization for Standardization)
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation.(AACR2)
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence. (CCM)
Other title. A title appearing on a source other than the chief source that is not the cover, spine, caption, added title page, or head/foot of each page. (CCM)
Other title information. A title borne by an item other than the title proper or parallel or series title(s); also any phrase appearing in conjunction with the title proper, etc., indicative of the character, contents, etc. of the item or the motives for, or occasion of, its production or publication. The term includes subtitles, avant-titres, etc., but does not include variations on the title proper (e.g., spine titles, sleeve titles). (AACR2)
Parallel title. The title proper in another language and/or script. (AACR2)
Periodical. A serial appearing or intended to appear indefinitely at regular or stated intervals, generally more frequently than annually, each issue of which normally contains separate articles, stories, or other writings. (AACR, ALA rules)
Personal author. The person chiefly responsible for the creation of the intellectual or artistic content of a work. (AACR2)
Preliminaries: The title page(s) of an item, the verso of the title page(s), any pages preceding the title page(s), and the cover (AACR2).
Prescribed sources of information. Sources from which data may be recorded in the bibliographic description without the use of brackets. These are not necessarily the only sources from which information may be recorded. (CCM)
Prominently stated. Appearing in a formal statement in one of the prescribed sources of information for areas 1 and 2 (AACR2 0.8). For printed serials, this includes the title page or title page substitute, other preliminaries, or the colophon (AACR2 12.0B1). (CCM)
Publication date. The year in which a publication was issued. The publication date usually appears with the place and name of the publisher. (CCM)
Publisher. The reproducer of a work intended for public consumption. (Webster's International Dictionary, 3rd ed., 1965)
Publisher's listing. A list of the titles that have been published in the series. Generally, a publisher's listing is not considered to be a series title page (see below), although the series statement may be taken from it.(CCM)
Qualifier. A parenthetical word or phrase added to a corporate body heading or uniform title to distinguish the body or title from others with the same name or title. (CCM).
Reciprocal relationship. The relationship between two items, as represented by paired linking fields (e.g., 780/785) or by a link with the same tag that is given in each related record (e.g., 775). (CCM)
Release date. A date, consisting of the month and year that reflects the date of release for publication. (CCM)
Reprint. 1. A new printing of an item made from the original type image, commonly by photographic methods. The reprint may reproduce the original exactly (an impression) or it may contain minor but well-defined variations (an issue). 2. A new edition with substantially unchanged text. (AACR2)
Running title. A title or abbreviated title that is repeated at the head or foot of each page or leaf. (AACR2)
Section. A separately published part of a bibliographic resource, usually representing a particular subject category within the larger resource and identified by a designation that may be a topic, or an alphabetic or numeric designation, or a combination of these. See also Subseries. (AACR2)
Serial. A continuing resource issued in successive of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2)
Serial issued in parts. A serial is issued in parts when each number or issue constitutes more than one physical item. Each part is usually distinguished by numbers or letters and/or an individual title. The parts all have the same common title and usually have the same numeric/chronological designation. (CCM).
Seriality. A dimension of resources that are not complete as first issued that refers to the fact that they are issued over time and thus, may exhibit change. (CCM)
Series. A group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered. (AACR2)
Series authority record (SAR). Series authority records are created by LC and some CONSER/
National Coordinated Cataloging Program
NCCP participants and are included in the LC Name Authority File. The SAR provides the form of entry and numbering to be used in tracings, as well as cross references and institution-specific treatment decisions. (CCM)
Series title page. An added title page bearing the series title proper and usually, though not necessarily, other information about the series (e.g., statement of responsibility, numeric designation, data relating to publication, title of the item within the series). (AACR2)
Shared responsibility. Collaboration between two or more persons or bodies performing the same kind of activity in the creation of the content of an item. The contribution of each may form a separate and distinct part of the item, or the contribution of each may not be separable from that of the other(s). (AACR2)
Sine loco (s.l.). Without place (i.e., the name of the place of publication, distribution, etc. is unknown). (AACR2)
Sine nomine (s.n.). Without name (i.e., the name of the publisher, distributor, etc. is unknown). (AACR2)
Specific material designation. A term indicating the special class of material (usually the class of physical object) to which an item belongs (e.g., sound disc). (AACR2)
Spine title. A title appearing on the spine of an item. (AACR2)
Statement of responsibility. A statement, transcribed from the item being described, relating to persons responsible for the intellectual or artistic content of the item, to corporate bodies from which the content emanates, or to persons or corporate bodies responsible for the performance of the content of the item. (AACR2)
Subseries. A series within a series (i.e., a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section). Its title may or may not be dependent on the title of the main series. See also Section. (AACR2)
Subtitle. The explanatory part of the title following the main title. (ALA Glossary)
Successive entry cataloging. The practice of creating a new record for a serial each time the entry changes in accordance with AACR2 21.2C1 and 23.3B1. (CCM)
Successive numbering. A numeric designation that begins again with number "1" (or its equivalent). (CCM)
Supplement. An item, usually issued separately, that complements one already published by bringing up-to-date or otherwise continuing the original or by containing a special feature not included in the original. The supplement has a formal relationship with the original as expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original. (AACR2)
Supplied title. A title provided by the cataloguer for an item that has no title proper on the chief source of information or its substitute. It may be taken from elsewhere in the item itself or from a reference source, or it may be composed by the cataloguer. (AACR2)
Title. A word, phrase, character, or group of characters, normally appearing in an item, that names the item or the work contained in it. (AACR2)
Title page. A page at the beginning of an item bearing the title proper and usually, though not necessarily, the statement of responsibility and the data relating to publication. (AACR2)
Title page substitute. A source other than a title page that contains the title and is used as the chief source of information in the absence of a title page (e.g., cover, caption, masthead, etc.). (CCM)
Title proper. The chief name of an item, including any alternative title but excluding parallel titles and other title information. (AACR2)
Tracing. 1. A record of the headings under which an item is represented in the catalogue. 2. A record of the references that have been made to a name or to the title of an item that is represented in the catalogue. (AACR2)
Translation. A serial that is translated into another language. It is usually published by a different publisher than the original and at a later time. (CCM)
Unanalyzable. A title that does not contain further titles. Most serials are "unanalyzable" (e.g., Newsweek, Statistical Yearbook, etc.). Occasionally an issue of a series is published without an individual title and is thus, "unanalyzable" (LCRI 13.3.). (CCM)
Uniform title. 1. The particular title by which a work is to be identified for cataloguing purposes. 2. The particular title used to distinguish the heading for a work from the heading for a different work. 3. A conventional collective title used to collocate publications of an author, composer, or corporate body containing several works or extracts, etc., from several works (e.g., complete works, several works in a particular literary or musical form). (AACR2)
Updating loose-leaf. An integrating resource that consists of one or more base volumes updated by separate pages that are inserted, removed, and/or substituted. (AACR2)
Updating supplement. A supplement that adds to or updates information contained in the main work. (CCM)
Vertical relationship. The hierarchical relationship of the whole to its parts and the parts to the whole (e.g., a journal article to the journal, subseries to main series). (MARC 21 Bibliographic)
Volume. In the bibliographic sense, a major division of a work, regardless of its designation by the publisher, distinguished from other major divisions of the same work by having its own inclusive title page, half title, cover title, or portfolio title, and usually independent pagination, foliation, or signatures. This major bibliographic unit may include various title pages and/or pagination. (AACR2)
Volume title page. A page that contains the title and designation for an entire volume, rather than the designation for a specific issue. Volume title pages are often issued separately once the volume is complete. (CCM)
Web site. An electronic resource that consists of a collection of digital documents, commonly referred to as home pages that are usually interconnected by the use of hypertext links. Web site is a broad category of electronic resources, exclusive of resources that fit into other categories, such as databases or electronic journals. (CCM)
Whole numbers. The term "whole" numbering is used for serials that have single-level enumeration (e.g., no. 1, no. 2) and for single-level systems of enumeration that accompany volume numbers and internal numbers.(CCM)