CCM-CONSER cataloging manual-Part I, module 8
References
AACR2/LCRIs
Numbering: 12.3A1-12.3G1/LCRIs 12.3-12.3G2
Numbering and issuing peculiarities notes: 12.7B10
“Description based on” note: 12.7B23/LCRI
“Latest issue consulted” note: 12.7B23/LCRI
Appendices A-C
CEG
Fields 362, 500, 515
CCM
Module 2. What is a Serial?
Module 6. Title statement
Module 9. Edition Statement
Module 13. Notes
Types of Numbering
Numeric designation only
362 0# $a Vol. 1, no. 1-
Chronological designation only
362 0# $a Winter 1990-
Numeric and chronological designation
362 0# $a Vol. 1, no. 1 (Dec. 1990)-
8.1. How numbering is used in AACR2 records
Sections 8.2-8.4. describe what numbering is, where it can be taken from, and how to record it. For the most part, these instructions apply to any numbering, regardless of where it is recorded– in field 362 or field 500. Since the appropriate placement of the numbering is an essential aspect of an AACR2 record, this module will begin by explaining the placement of the numbering, then discuss sources and form.
8.1.1. Relationship between field 362 and the "Description based on" note (Field 500)
To understand the appropriate use of numbering in online AACR2 records, the functions of field 362 and field 500 must be understood. Field 362 carries information about the first and/or last issue or part of a serial.
• If the first or last issue is
Under AACR2, the issue must be "in hand" because the transcription of the numbering in the cataloging record reflects the form in which it is found on the piece (with certain exceptions). Without the actual issue, it would be impossible to properly transcribe the designation, even though the beginning or ending date/number is known.
in hand when the serial is cataloged, a "formatted" 362 field is used–i.e., the first indicator is set to "0" and the data may display following the title (or edition when present) in the body of the entry.
• If the first or last issue is not in hand, but it is known when the serial began or ceased, an "unformatted" 362 field is used–i.e., the first indicator is set to "1" and the data displays as a note. If the first issue is not in hand, the numbering of the earliest available issue is given in field 500 in a "Description based on" note (AACR2 12.7B23).
• When in doubt as to whether the issue in hand is the first (e.g., the issue has a date only), prefer to give a “Description based on” note.
a. Formatted 362 (362 0)
A formatted 362 field is given when the first and/or last issue is in hand.
362 0 (Formatted) = Area 3
n Contains designation of first issue and/or last issue
n May also contain alternative or successive numbering system
n Piece(s) cited must be in hand
n Questionable or partial designations are not given
n Construct according to rules for numbering (AACR2 12.3)
Online record:
245 00 $a International journal of modern physics. $n C, $p Physics and computers.
246 30 $a Physics and computers
260 ## $a Singapore ; $a Teaneck, NJ : $b World Scientific, $c c1990-
300 ## $a v. : $b ill. ; $c 25 cm.
310 ## $a Quarterly
362 0# $a Vol. 1, no. 1 (Apr. 1990)-
650 #0 $a Physics $x Data processing $v Periodicals.
650 #0 $a Mathematical physics $v Periodicals.
Possible OPAC display:
Brief description:
International journal of modern physics. C, Physics and computers.
Singapore ; Teaneck, NJ : World Scientific, c1990-
v. : ill. ; 25 cm.
Vol.1, no. 1 (Apr. 1990)-
b. Unformatted 362 (362 1)
An unformatted 362 field is given when information concerning the first or last issue is known but the issue is not in hand (AACR2 12.7B11.1).
362 1 (Unformatted) = Area 7 (Note)
n Contains beginning and/or ending numbering when information is known
n Piece(s) cited is not in hand
n Information may come from the piece, the publisher, or other sources (e.g., union lists)
n Questionable dates and non-identifying designations are allowed
n Need not be constructed according to the rules for transcribing numbering because it is a note
Online record:
245 00 $a Forecast dry bulk carrier profitability.
246 30 $a Dry bulk carrier profitability
260 ## $a London : $b Drewry
300 ## $a v. : $b ill. ; $c 30 cm.
310 ## $a Annual
362 1# $a Began with 1986/1990?
440 #0 $a Seaborne trade and transport $x 0951-4716
500 ## $a Description based on: 1988/1992.
650 #0 $a Bulk carrier cargo ships $x Economic aspects $v Periodicals.
650 #0 $a Bulk carrier cargo ships $v Statistics $v Periodicals.
710 2# $a Drewry Shipping Consultants.
Possible OPAC display:
Brief description:
Forecast dry bulk carrier profitability.
London : Drewry
v. : ill. ; 30 cm.
Annual
Began with 1986/1990?
Note: Give an unformatted 362 field only when the information is available or when the beginning/ending date can be determined from the issues in hand (e.g., vol. 1, no. 2 is in hand). Do not, as a rule, guess at the beginning date of publication. For instance, if the preface says that this is the 5th report of an annual, do not count back five years and give that year as the probable beginning date of publication. Even though the publication may have begun in that year, there is no assurance that the title has remained the same and that this would be the beginning date of the record being created for the title in hand.
c. "Description based on" note (field 500)
When the first issue is not in hand, give the numbering for the earliest available issue in field 500, preceded by the words "Description based on:". This field must be given whenever the numbering of the first issue is not given in a formatted 362 field.
Description based on note (500)
n Include numbering of the earliest issue in hand
n Record numbering as it would be given in 362 0
n If there is no chronological designation, give the publishing date in addition to the numerical designation in order to supply some indication of the time frame.
n May combine with the source of title note, when present
n May not be combined with "Latest issue consulted" noted, when present
Online record:
245 00 $a Newsletter of the Print and Drawing Council of Canada.
260 ## $a Toronto, Ontario, Canada : $b PDCC
300 ## $a v. : $b ill. ; $c 28 cm.
500 ## $a Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
710 2# $a Print and Drawing Council of Canada.
Possible OPAC display:
Brief description:
Newsletter of the Print and Drawing Council of Canada.
Toronto, Ontario, Canada : PDCC
v. : ill. ; 28 cm.
Description based on: Vol. 3, no. 2 (Mar./Apr. 1990); title from cover.
Every AACR2 record must contain a date so that the user of the record has an idea of the time span covered by the serial. This is particularly helpful to another cataloger in determining whether the record represents an earlier or later title in the case of a title change. When a numeric designation alone is given in a "Description based on" note, add the
This is necessary, because the publication date is not given in field 260 when the first issue is not in hand.
date of publishing or copyright.
260 ## $a Cambridge, MA : $b Harvard University Press
500 ## $a Description based on: No. 8, published in 1990.
500 ## $a Description based on: No. 2, copyrighted in 1989.
500 ## $a Description based on: 3, published 1989?
LC/CONSER practice is to combine the description based on note with the source of title note when both are given.
500 ## $a Description based on: 1965; title from cover.
8.1.2. "Latest issue consulted" note (AACR2 12.7B23;
Prior to the 2002 update to AACR2, CONSER catalogers gave this information in field 936.
Field 500)
While the description is based on the first or earliest available issue, serial records that are updated over time reflect information from later issues. In order that the record be able to reflect the work, rather than an issue, and to alert other catalogers to the currency of data in the record, a “latest issue consulted” note is given. Use this note when more than one issue is in hand when the serial is first described, or when changes are later made to a record because of changes on later issues. When a serial is closed off and the last issue is given in field 362, remove the “Latest issue consulted” note.
The description based on and source of title notes are frequently combined because they both refer to the same issue. Do not combine a “Latest issue consulted” note with a note that includes the source of title because they relate to different issues. Instead, give the latest issue consulted as a separate note (LCRI 12.7B23).
When recording the “Latest issue consulted” note, for the sake of consistency, apply the same rules that would be applied to the numbering given in a formatted 362 field or in a description based on note. As with the "Description based on" note, when a numeric designation alone is given, add the date of publishing or copyright.
Using the 362 and 500 fields
First issue in hand:
362 0# $a Vol. 1, no. 1 (May 1990)-
500 ## $a Latest issue consulted: Vol. 3, no. 1 (May 1992).
First issue not in hand:
500 ## $a Description based on: No. 3 (July 88).
First issue not in hand but information is known when the serial began:
362 1# $a Began in 1987.
500 ## $a Description based on: Vol. 4 (1990); title from caption.
500 ## $a Latest issue consulted: Vol. 13 (1999).
Last issue known but not in hand:
362 1# $a Ceased with no. 12, published in 1988.
500 ## $a Description based on: No. 2, published in 1978.
500 ## $a Latest issue consulted: No. 10, published in 1986.
362 0# $a Mar. 1979-
362 1# $a Ceased in 1989.
First and last issue known but not in hand:
362 1# $a Began with v. 1, no. 1 (Mar. 1967); ceased with v. 10, no. 2 (Feb. 1977).
500 ## $a Description based on: Vol. 3, no. 1 (Jan. 1969).
First issue is not in hand and last issue is:
362 0# $a -v. 4, no. 5 (May 1990).
500 ## $a Description based on: Vol. 3, no. 10 (Oct. 1989); title from cover.
Last issue is the only issue in hand:
362 0# $a -1988.
500 ## $a Description based on: 1988.
8.2. What constitutes numbering?
8.2.1. Definitions
Serials may carry a variety of numbers and dates, but only those which meet certain criteria are considered to be numeric or chronological designations.
Numeric designation. A number or combination of numbers, dates, letters, or words that identifies an issue of a serial within a numeric sequence.
Chronological designation. A date, or combination of dates, numbers, or words that identifies an issue of a serial within a chronological sequence.
8.2.2. The numbering must uniquely "identify" the issue
The aspect of identification is essential. For example, if the serial is issued monthly and there is only a chronological designation, it must contain at least the name of the month and the year so that each monthly issue can be distinguished from other issues. If a serial carries both a numeric and a chronological designation, at least one must identify the issue, in which case, both should be recorded.
Serial is issued monthly
1st issue = Volume 1, June 2000
2nd issue = Volume 1, July 2000
3rd issue = Volume 1, August 2000
Cataloged as:
362 0# $a Vol. 1 (June 2000)-
Fig. 8.4.
In Fig. 8.4., both the numeric and the chronological designation may be given because the numeric is sufficient to identify the issue. This serial is also an example of a successive designation. The numbering began with numbers only (e.g., "1") but with this issue changes to volume numbers and internal numbers (see CCM 8.7.2.).
362 0# $a 1- ; v. 1, no. 1 (1990)-
515 ## $a Consecutive numbering ceased with 4.
8.3. Selecting the numbering
Numbering. The identification of each of the successive items of a publication. It can include a numeral, a letter, any other character, or the combination of these with or without an accompanying word (volume, number, etc.) and/or a chronological designation. (AACR2)
8.3.1. Sources
a. Prescribed sources
The prescribed source of information for the numbering is the entire serial (AACR2 12.0B3). Information can be taken from any place in the piece without the use of brackets. The numbering may or may not appear on the chief source. In many periodicals, part of the numbering appears on the cover while the full designation appears only on the editorial page or in the masthead.
Fig. 8.5a. Cover
Fig. 8.5. is a typical periodical in that only the chronological designation appears on the cover while the numeric designation is found on the contents page. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 62, no. 1 (Jan. 1992); title from cover.
Fig. 8.5b. Contents page
b. Preferred sources
While numbering may be taken from any source when needed, generally prefer a source with the most complete presentation of the numbering provided that it appears prominently or is stated formally (LCRI 12.3). “Most complete” does not necessarily mean that the components of the numbering are spelled out, only that they are present. For example “1:1" would be preferred over “vol. 1, no. 1" if this form were given more prominently in the issue. When choosing among multiple sources that are equally prominent and each bear the numbering, consider the check-in of future issues and the ability for the numbering to be easily located in the issue.
c. Sources of numbering that contain a numeric and a chronological designation
When the serial has both a numeric and a chronological designation, each part of the designation may be taken from different sources. Each part of the numbering is selected as a separate entity then joined with the appropriate punctuation.
Fig. 8.6a. Cover
Fig. 8.6b. Contents page
In Fig. 8.6., there is a numeric designation given on the contents page that does not appear on the cover. However, the date given on the cover is more complete than that given on the contents page. In this case, the numeric designation from the contents page may be pieced together with the chronological designation from the cover and recorded as:
500 ## $a Description based on: Vol. 4, no. 6 (Nov./Dec. 1991); title from cover. {made up example}
d. Piecing together the numeric designation and the chronological designation
The numeric designation may be taken from one source and the chronological from another (LCRI 12.3). The numeric designation may be pieced together from various sources when it is clear that the publisher intended both parts to constitute the numeric designation. When this is not clear, do not piece together the numeric designation from more than one source. For example, "volume 1" appears on the cover and "issue 1" appears on the editorial page. Is "issue 1" another way of saying "volume 1" or is it a part of the volume (i.e., vol. 1, issue 1)? If a later issue is also in hand showing volume 1, issue 2, then the publisher's intent is clear and both may be transcribed as the numeric designation.
Chronological designations may also be pieced together from more than one source as they are generally less ambiguous than numbers.
e. When to take the numbering from a source that is not prominent or a statement that is not formal
Record a designation from an informal statement, such as a statement found in the preface, if there is no other number or date that can serve as a designation and the publication is definitely a serial (LCRI 12.3). If the choice is between type of date versus prominence, in most cases, prefer prominence. Prefer a coverage date found in the preface, however, to a copyright date.
No date or number prominently stated
In preface:
This is our first annual report covering the period January-December 1990.
In record:
362 0# $a Jan./Dec. 1990-
On chief source:
1991 (appears with the title)
In preface:
This report covers 1989/90
In record:
362 0# $a 1991-
515 ## $a Reports for 1991- cover the fiscal years 1989/90-
On verso of title page:
c1991
In introduction:
The FY90 annual report covers the period March 1989 to February 1990.
In record:
500 ## $a Description based on: FY90.
Fig. 8.7a. Title page
Fig. 8.7b. Introduction
In Fig. 8.7. a release date, February 1970, appears on the title page and a coverage date, 1969, is given in the introduction. While a coverage date is preferable to a release date when both appear prominently, in this case the release date is used because it appears prominently and the coverage date does not.
500 ## $a Description based on: Feb. 1970.
Fig. 8.8a. Cover
Fig. 8.8b. Publisher's page
In Fig. 8.8., there is no numeric or chronological designation on the cover (chief source) and only the copyright date appears on the table of contents page. The coverage date "1990" is given with the title in the letter from the publisher and this date is used as the designation. A date indicating coverage appearing in a non-prominent position is always preferable to a copyright date.
362 0# $a 1990-
f. Supplying information from sources other than the serial
If beginning or ending designations are found in other sources, give the numbering in a 362 unformatted note (see CCM 8.1.1.).
8.3.2. Types of numeric designations
There are two basic types of numbering schemes: 1) consecutive or "whole" numbering (see CCM 8, Definitions for terms), and 2) volume numbers and internal numbers.
a. Consecutive numbering:
Some consecutive numbers are also referred to as “whole” numbers (see CCM 8.5.4.).
A single sequence of numbers that does not repeat. This may occur at any level in the hierarchy. For examples of consecutive numbering at lower levels, see 8.3.2c. below.
On pieces:
No. 1 May 1989, No. 2 Dec. 1989, No. 3 May 1990
In record:
362 0# $a No. 1 (May 1989)-
On pieces:
Vol. 1 (1999), vol. 2 (1999)
In record:
362 0# $a Vol. 1 (1999)-
b. Volume numbers and internal numbers:
Two or more part numbering schemes that consist of a consecutive volume number that changes on a regular basis (in most cases yearly) and an "internal" number that represents the individual issue and repeats with each new volume number.
On pieces:
Vol 1, no. 1, 2, 3, etc.; Vol 2, no. 1, 2, 3, etc.
In record:
362 0# $a Vol. 1, no. 1-
In some cases, a year may serve as the volume number (see also CCM 8.5.5.).
On pieces:
1988, no. 1, 2, 3, etc.; 1989, no. 1, 2, 3, etc.
In record:
362 0# $a 1988, no. 1-
On pieces:
88-1, 88-2, 88-3; 89-1, 89-2, 89-3
In record:
362 0# $a 88/1-
In some publications the word "year"or its equivalent in another language (e.g., anno, año, or Jahrgang) substitutes as a caption for the volume number or is given in addition to the caption and volume number.
On pieces:
Anno 1, v. 1, n. 1, Anno 2, v. 2, n. 1, etc.
In record:
362 0# $a Anno 1, v. 1, no. 1-
On piece:
Año 2, no. 1
In record:
500 ## $a Description based on: Año 2, no. 1.
On piece:
Jahrg. 1, Bd. 1, Heft 1
In record:
362 0# $a Jahrg. 1, Bd. 1, Heft 1-
On piece:
1st year 2001, 2nd year 2002, 3rd year 2003, etc.
In record:
362 0# $a 1st year (2001)-
c. Volume numbers and consecutive numbers appear in the same source
When the second or subordinate level of numeric designation is consecutive, record both together as in 8.2.3b above.
On pieces:
volume 2, number 85, volume 2, number 86, volume 3, number 87
In record:
500 ## $a Description based on: Vol. 2, no. 85.
500 ## $a Latest issue consulted: Vol. 3, no. 87.
d. Alphabetic designations
Occasionally, a publisher will use letters in place of, or in addition to, numbers.
On pieces:
A, B, C, D, etc.
In record:
362 0# $a A-
On pieces:
volume 68 number A1; volume 68 number B1
In record:
500 ## $a Description based on: Vol. 68, no. A1; title from cover.
e. Numbered editions
Numbered editions almost never constitute an edition statement for a serial (see Module 9). They either constitute the numbering or, in some cases, are ignored. Many serials, particularly directories, use the word "edition" (or its equivalent in other languages) in the numbering. When "1st edition" appears on a publication, determine first if it is the first issue of a serial, if the publication is a monograph that may be revised occasionally in subsequent editions (see Module 2), or if it is the
The presence of “1st edition” on a serial doesn’t always mean that this is the first issue. On publications such as directories and special issues of popular magazines, the words “1st edition” may relate to the first printing of the issue, in which case they are not recorded in the record (see also CCM 9.2.2e.).
first printing of that issue of a serial. If the publication is cataloged as a serial, the word "edition" is given as part of the numbering.
Note: Do not confuse the use of the word "edition" with numbers or dates with an edition statement (field 250) that distinguishes publications that differ in contents, format, or scope, such as the "Northeast edition" and the "Southwest edition." In Fig. 8.9., "Tenth edition" constitutes the numeric designation.
500 ## $a Description based on: 10th ed. (1990/91).
Fig. 8.9.
f. Parts
When an issue of a serial is published in parts that are covered by the same bibliographic record, do not give the part in the designation, regardless of whether or not all of the parts are in hand at the time of cataloging.
Fig. 8.10a.
Fig. 8.10b.
In Fig. 8.10., the numbering would be:
362 0# $a Nov. 20 & 21, 1989-
515 ## $a Issued in parts.
8.3.3. Types of dates that may be chronological designations
While the numeric designation is sufficient to identify the serial, a chronological designation is also desirable and is given when present. Consider this statement from the
National Information Standards Organization [Z39]. NISO Standards for Libraries/Information Sciences/Publishing; proposed standard Z39.56-199X.
"NISO standard for a serial identifier."
Chronology identifies a specific date for one specific issue of a serial title. Although it may not be needed for unique identification of a serial issue, it provides a check on the enumeration and also provides an alternative for access for serial issues requested by date only.
Many serials have only a chronological designation.
a. Coverage dates
A coverage date reflects the coverage of the contents and, when presented prominently and formally, is generally preferred over other dates appearing on the piece. Coverage dates are often given with the title, such as Court Technology Reports, 1989 (Fig. 8.11.). They are most likely to be found on annual reports, directories, and other serials issued annually or less frequently.
Fig. 8.11.
b. Dated editions
A word such as "edition" (or its equivalent) is sometimes given as part of the chronological designation, such as "1990 ed."
c. "Cover dates"
These are the dates that are found on the covers of periodicals, such as the January 1989 issue of Ebony. Cover dates are usually given alone on the cover and can serve as a “pull date” for stores that carry the current issues. Frequently there is also a numeric designation found inside but the chronological designation is more meaningful to those looking for the current issue. (See Fig. 8.5a. and 8.6a.)
d. Dates of conferences, sessions, or meetings
Such dates will normally include the month, days, and year. (See Fig. 8.10a. & b.)
On piece:
"... held October 3, 4, 5, 1990"
In record:
500 ## $a Description based on: Oct. 3, 4, 5, 1990.
While a conference date(s) may be used as a chronological designation, prefer to give a coverage date when there is one. In Fig. 8.12., "88" is a coverage date and is preferable to "September 26- 29, 1988. Since it is not clear that "88" represents a date, an explanation may be given in brackets.
Fig. 8.12.
500 ## $a Description based on: 88 [i.e., 1988].
A date that represents the publishing, release, or claim of copyright protection, may occasionally be used as a chronological designation, but only when it identifies the issue, there is no numeric designation, and the publication appears to be a serial in all other respects (LCRI 1.0).
500 ## $a Description based on vol. published in 1996.
500 ## $a Latest issue consulted: 2000.
515 ## $a Vols. published <1996-1998> lack designation.
e. Publication date
The publication date consists solely of the year and usually appears with the publisher at the foot of the page or on the verso of the title page.
f. Release dates
Release or issuing dates consist of a month and year and generally appear on government publications and technical reports.
In Fig. 8.13., Sept. 1990 is a release date. This date also appears on the letter of transmittal following the title page.
500 ## $a Description based on: Sept. 1990.
Fig. 8.13.
g. Copyright dates
The copyright date is a legal date that reflects the year in which the issue copyright protection has been claimed for that issue. The date does not reflect coverage nor does it necessarily reflect the date of publishing. The copyright date itself is not used as a designation, but it may be used, in the absence of any other date, to supply a chronological designation when it is clear that the resource is a serial.
Fig. 8.14a. Title page
Fig. 8.14b. Verso of t.p.
In Fig. 8.14., the publication is clearly a serial and it is likely that the next issue will carry a date. The copyright date has, therefore, been used initially to supply a chronological designation that was later changed.
362 0 [1989]-
(362 later changed to: [1990 ed.]- based on subsequent issue)
8.4. Recording the numbering
8.4.1. General rule
Record the numbering as it appears on the piece, with the exceptions noted below (AACR2 12.3B1 & 12.3C1). When both a numeric and a chronological designation are present, give the chronological designation in parentheses following the numeric designation (AACR2 12.3C4).
On piece:
#1
In record:
362 0# $a #1-
On piece:
July•August•September 1992
In record:
362 0# $a July, Aug., Sept. 1992-
On piece:
1989 through 1990
In record:
362 0# $a 1989 through 1990-
On piece:
No 1 {French publication}
In record:
362 0# $a No 1-
On piece:
1989-1990
In record:
362 0# $a
See 8.4.2b for explanation.
1989/1990-
On piece:
90
In record:
362 0# $a '90-
On piece:
No. 1 June 1989
In record:
362 0# $a No. 1 (June 1989)-
Fig. 8.15.
In Fig. 8.15., "1:1" stands for volume 1, number 1 (which appears on the cover). This form is used, however, because it appears on the title page.
362 0# $a 1:1-
8.4.2. Modifying the numbering
a. Form
- Change roman numerals to arabic numerals (AACR2 C.2B1).
On piece:
volume XVI, number 1
In record:
362 0# $a Vol. 16, no. 1-
- Do not make this substitution when doing so makes the statement less clear (e.g., when roman and arabic numerals are used in conjunction to distinguish different levels of numbering). Transcribe the roman numeral(s) as given in such a case (AACR2 C.2B2.)
On piece:
IV, 32
In record:
362 0# $a IV, 32-
- Convert words to numbers (AACR2 C.3B1).
On piece:
first
In record:
362 0# $a 1st-
Fig. 8.16.
In Fig. 8.16., "One: one" stands for volume 1, number 1. The words are converted to numbers but no additional words are added.
362 0# $a 1:1 (Feb. 1991)-
- When converting unabbreviated non-English words in languages other than Chinese, Japanese, or Korean to ordinal numbers, give in the form of 1., 2., etc. rather than in the language of the text (LCRI C.8B).
On piece:
première
In record:
362 0# $a 1.- {not 1ère-}
- Omit days of the week.
On piece:
Friday, May 18, 1890
In record:
362 0# $a May 18, 1890-
b.
For specific instruction on ISBD punctuation, see 12.3A2 and the examples given throughout 12.3.
Punctuation
- Generally, separate volume numbers and internal numbers with a comma.
362 0# $a Vol. 3, no. 2-
AACR2 12.3B1 and 12.3C1/LCRI say to transcribe the numbering as found,
This is a change with the 2002 revision of AACR2.
with the exception of punctuation. Making such exceptions is particularly useful when transcribing compound years and double issues. Substituting a slash for the hyphen that is commonly found on such issues will produce a more intelligible designation, particularly once it is closed off. A general guideline to follow is to change the punctuation only when it will clarify the presentation of the numbering.
On pieces:
first: 1989-1990; last: 2001-2002
In record:
362 0# $a 1989/1990-2001/2002.
c. Abbreviations
Abbreviate words associated with numbers, names of months and other words to be given in the designation according to the table of abbreviations in AACR2 Appendix B. If a word is already abbreviated on the piece, give the word in the form that is found. Do not use an abbreviation if it is not on the piece or if it is not included in Appendix B.
Some common examples of usage are:
- Use "Vol." for the first numeric designation in a formatted 362, "Description based on" note or “Latest issue consulted” note.
362 0# $a Vol. 1, no. 1-
or
500 ## $a Description based on: Vol. 5.
- Use "v." or the abbreviation given on the piece for the final numeric designation (even if there is no beginning designation).
362 0# $a Vol. 1, no. 1-v. 8, no. 4.
362 0# $a -v. 19, no. 12.
- Use "no." when supplying the abbreviation for the singular or the plural.
On piece:
Number 19
In record:
500 ## $a Description based on: No. 19.
On piece:
Numbers 23-24
In record:
362 0# $a No. 23/24-
- Use "nos." when this form appears on the piece.
On piece:
Nos. 1/2
In record:
362 0# $a Nos. 1/2-
- Abbreviate months of the year according to AACR2 B.15.
On piece:
volume 2 number 1 September 1990
In record:
362 0# $a Vol. 2, no. 1 (Sept. 1990)-
d. Capitalization
Use the standard capitalization practice according to the language of the piece (AACR2 Appendix A).
- Capitalize the first word in field 362. Capitalize the first word following the colon in the "Description based on" or “Latest issue consulted” note according to CONSER practice and for the sake of consistency (AACR2 A.6A).
362 0# $a Bd. 13 (1991)-
500 ## $a Description based on: No. 13.
362 0# $a Fiscal year 1990-
500 ## $a Description based on: Vol. 1, no. 2 (1st quarter 1989).
- Use the capitalization for months shown in AACR2 B.15, unless the month is the first word in the chronological designation in a 362 or 500 field.
On piece:
Nr. 8 März 1990
In record:
362 0# $a Nr. 8 (März 1990)-
On piece:
juuni 3, 1990
In record:
500 ## $a Description based on: Juuni 3, 1990.
- For English language publications, do not capitalize the name of a season unless the season is the first word in the chronological designation.
On piece:
volume 8, number 3 Fall 1990
In record:
500 ## $a Description based on: Vol. 8, no. 3 (fall 1990).
On piece:
summer 1990
In record:
362 0# $a Summer 1990-
- Do not capitalize the first word in an alternative or successive numbering scheme (unless the language would require it).
362 0# $a Vol. 1, no. 1 (July 1987)- = whole no. 1-
362 0# $a No. 1-no. 5 ; new ser., no. 1-
e. Different languages and calendars
When the numbering appears in more than one language, choose the numbering that is in the language of the title proper or the numbering that appears first when neither is in the language of the title proper (AACR2 12.3B2).
For dates that are not of the Gregorian or Julian calendars, apply the following:
1) If the chronological designation includes only dates not of the Gregorian or Julian calendar, supply the corresponding dates of the Gregorian or Julian calendar in square brackets (AACR2 12.3C2).
Title proper in Arabic
Chief source:
The transliterated words are given here in place of the Arabic script which would be given in the cataloging record.
Rajab 1395
In record:
362 0# $a Rajab 1395 [Yūliyū 1975]- {not: Rajab 1395 [July 1975]-}
Follow the same practice when the description is not based on the first issue:
500 # $a Description based on: Rajab 1395 [i.e. Yūliyū 1975].
2) If the item gives both the Gregorian and the non-Gregorian dates, record only the Gregorian date (LCRI 1.4F1).
Chief source:
Rajab 1395/Yūliyū 1975
In record:
362 0# $a Yūliyū 1975-
not
Rajab 1395 = Yūliyū 1975-
3) If the Gregorian date appears in more than one language or script, give the numbering that is in the language or script of the title proper (AACR2 12.3C3).
Title in Arabic
Chief source:
Yūliyū 1975/July 1975
In record:
362 0# $a Yūliyū 1975- {not Yūliyū 1975 = July 1975-}
Fig. 8.17.
In Fig. 8.17., the date from the Gregorian calendar appears with the date from another calendar. Since both appear, only the Gregorian is given.
362 0# $a 1988-
f. Words associated with numbering
Record words that are associated with the numbering that have not been recorded in the title statement (see also CCM 6.1.7.a.). Frequently such words further qualify or explain a number or date.
Fiscal year 1989
Vol. 3, no. 4
Report no. 5
Anno 1
3rd quarter fall 1990
4th ed.
24th congress, 1st session
Academic year 1990
127th meeting
Issue for 1990
Crop year 1992
Do not include a word(s) in the numbering, however, if it constitutes the title proper. When it is repeated on the piece and does not correspond exactly to the title proper, include it in the numbering.
On pieces: IT case study
Case study 1
In record:
245 00 $a IT case study.
362 0# $a Case study 1-
Words That Appear with the Designation
Fig. 8.18.
362 0# $a Assessment year 1990/91-
The numbering in Fig. 8.19. is complicated because words both precede and follow the year. As all words relate to the numbering, all are given.
362 0# $a Fiscal year 1989 funds-
Fig. 8.19.
Fig. 8.20.
In Fig. 8.20., however, the words "conditions d'abonnement" qualify the title rather than the numbering and constitute other title information.
500 ## $a Description
8.5. Special situations associated with recording the numbering
8.5.1. First issue lacks numbering
When the first issue has no numbering (including a publishing date or a copyright date that could be used to supply a chronological designation), supply a designation following the form of numbering on subsequent issues when that is known, per AACR2 12.3D1.
2 issues of a monthly serial in hand; no number or date on first issue
On other issue: Jahrg. 1, Heft 2 März 1989
362 0# $a [Jahrg. 1, Heft 1 (Feb. 1989)]-
515 ## $a Numbering begins with Jahrg. 1, Heft 2 (März 1989).
When only a single issue is in hand, give "[No. 1]-" or its equivalent, according to AACR2 12.3D1. First, be sure, however, that the publication is really a serial by examining the contents and any stated intent to publish further issues.
Only one issue in hand:
362 0# $a [No. 1]-
When a serial is more likely to be identified by date and the date of coverage or publishing can be determined from the piece (e.g., the preface) or other sources, supply a chronological designation rather than [No. 1]- .
245 10 $a Catalog of course offerings.
362 0# $a [2001/2002]-
8.5.2. Inaccuracies
If a number or date that is to be recorded as part of the designation is known to be incorrect, record the incorrect form and explain the error in a note (field 515) or use "[i.e. ...]" with the designation when the correction is simple.
362 0# $a Vol 1, no. 2 [i.e. 1]-
362 0# $a Vol. 3, no. 4-v. 15, no. 2.
515 ## $a Issues for v. 5-6 incorrectly called v. 4-5.
Fig. 8.21a. Chief source
Fig. 8.21b. Caption
Although 1945 is given on the cover (Fig. 8.21a.), it appears from other sources that the correct date of coverage is 1944. Since the correction is a simple one, the date on the chief source is recorded followed by the correct date in brackets.
362 0# $a 1945 [i.e., 1944]-
8.5.3. Premier or introductory issues
If the first issue is called "premier issue" or another term designating "first," use the term in the designation only when there is no other numerical or chronological designation that can be used (see also CCM 3.1.2.).
On chief source:
Premier issue May 1989
362 0# $a May 1989-
On cover:
Premier issue
On editorial page: Vol. 1, no. 1
362 0# $a Vol. 1, no. 1-
No other designation:
362 0# $a Inaugural issue-
362 0# $a Premier issue-
Fig. 8.22a. Cover
"Premier issue" appears on the chief source in Fig. 8.22a., but a numeric designation appears on the contents page (Fig. 8.22b.) The numeric designation is recorded.
362 0# $a Vol. 1, no. 1 (summer 1989)-
Fig. 8.22b. Contents page
If a pilot or sample issue precedes the first issue of the serial, the pilot issue may be mentioned in a note.
362 0# $a No. 1 (Sept. 1990)-
515 ## $a No. 1 preceded by an issue called "Pilot issue."
When words alone such as "Premier issue" have been used as the designation, change the designation to reflect later issues when possible.
cataloged initially as:
362 0# $a Premier issue-
next issue called "no. 2."
362 0# $a [No. 1]-
515 ## $a First issue called "premier issue."
Issues numbered as vol. 1, no. 0 may be used as the first issue when it is clear that the issue constitutes the first and not a preliminary or preview issue (see also CCM 3.1.2.), or when it is the only issue in hand.
8.5.4. Alternative numbering schemes (AACR2 12.3E1/LCRI)
Alternative numbers are
When there is more than one system of numeric designation, one system often consists of volume numbers and internal numbers and the other of whole numbers. LCRI 12.3E1 says to prefer the volume numbers and internal numbers as the first numeric system of designation.
secondary systems of numeric designations that generally consist of "whole numbers" (see definition at beginning of Module 8). Alternative numbers are given only when they appear on the same source as the primary numeric designation. (When they appear elsewhere, they may be noted in field 515. See CCM 13.4.2.)
362 0# $a Vol. 10, no. 1 (spring 1990)- = 85-
500 ## $a Description based on: Vol. 2, no. 1 (May 1990) = no. 13.
Fig. 8.23. Masthead
In Fig. 8.23. the alternative number issue #156 appears with "Vol. XIV, No. 11" in the masthead. Both numbering systems are recorded. If cataloged from this issue, the designation would be:
500 ## $a Description based on: Vol. 14, no. 11 (Apr. 1990) = issue #156.
Fig. 8.24. illustrates a situation in which a whole number appears with a volume number in place of internal numbering that repeats with each volume. When both appear together they are recorded as one system of numbering.
500 ## $a Description based on: T. 32, no 154 (abr./jun. 1989); title from caption.
Fig. 8.24.
8.5.5. Dates that represent numbers and numbers that represent dates
On some serials, a year constitutes a volume number. (Fig. 8.25.) In such cases, there is generally a number that represents the issue that repeats with each year, such as "no. 1, 1988", "no. 1, 1989" or "88-1", "89-1." While this is clear when issues covering several years are in hand, it is more difficult to determine when only one issue is in hand. It may be difficult to determine whether the serial has consecutive numbering or an internal number that repeats each year. One clue is the frequency. If the serial is to be issued more than once a year, the year alone cannot constitute a chronological designation and is more likely to constitute the volume number. Transcribing the number as a division of the date may mean transferring the position of the number and year as found on the piece (AACR2 12.3C4).
On piece: no. 1 1990 (no. 1 repeats each year)
In record:
362 0# $a 1990, no. 1-
On piece: 1-88 ("1" repeats each year)
In record:
362 0# $a 88/1-
When the year represents the volume number and there is a separate chronological designation, transcribe also the chronological designation.
On piece: 1988-2 Feb. 1988
In record:
500 ## $a Description based on: 1988/2 (Feb. 1988).
If the separate chronological designation lacks the year, record the year as it appears in the portion of the designation that is used for the enumeration. Do not use brackets. (LCRI 12.3C4.)
On piece: no. 1 March-April 1990 (no. 1 repeats each year; issued bimonthly)
In record:
362 0# $a 1990, no. 1 (Mar./Apr. 1990)-
On piece: Año 1985 No. 1 enero-marzo
In record:
362 0# $a Año 1985, no. 1 (enero/marzo 1985)-
On piece: 90-1 January
In record:
362 0# $a 90/1 (Jan. 90)-
Fig. 8.25.
In Fig. 8.25., the figure '90 represents 1990 and acts as a volume number. The introduction indicates that three issues are published each year and this, then, is the first issue for 1990. The designation is given as:
362 0# $a '90, issue 1-
8.5.6. Multiple chronological designations
When there is more than one chronological designation representing different periods of coverage, transcribe the first in field 362 or 500 and give the other in a note. This situation often occurs with serials that contain subject matter covering several different periods of time. Sometimes there are two distinct titles; in other cases there is one title with two (or more) coverage dates imbedded within it. In Fig. 8.26., the chronological designation has been given as:
500 ## $a Description based on: 1990.
515 ## $a Overview for <1990-> includes Annual report for fiscal year <1989->
Fig. 8.26.
8.5.7 Serials issued in revised editions
While most serials publish their individual issues once, in a regularly numbered and/or dated order, some republish specific issues as revised editions of an earlier number. Sometimes, also, an issue of a serial might constitute a revised edition of another work As with any other serial, the cataloger should describe the serial from the first or earliest issue of the publication that is available. If the earliest piece in hand is a revised edition of an earlier number, the description, including the numbering, should be based on that revision.
245 00 $a Perspectivas terapéuticas con su fundamento farmacológico.
362 1# $a Began in 1968?
500 ## $a Description based on: Vol. 1, 3a ed. (1979).
(Note that “1979" refers to the date of the 3rd edition of vol. 1.)
245 00 $a Kulturelle Arbeitshefte
362 1# $a Began in 1979.
500 ## $a Description based on: 2 (4. Neuaufl.), published in 1988.
515 ## $a Some vols. issued in revised editions.
245 00 $a Review of federal expenditures to Florida in ... : $b with particular emphasis on federal grant expenditures to Florida’s state and local governments.
500 ## $a Issue for 1999 is a revised edition of: Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments, preliminary staff report Feb. 11, 1998.
500 ## $a Description based on: Fiscal year 1997/98.
730 0# $a Review of federal expenditures with particular emphasis on federal grant expenditures to Florida’s state and local governments.
245 02 $a A registry of women in religious studies.
362 1# $a Began with 1972 issue.
500 ## $a Description based on: 1976 rev. ed.
(Note that this is not a revision of a specific earlier issue of the serial, (see CCM 9.2.2.b), but simply the publisher’s wording describing the update of the Registry.)
8.5.8. Serials issued in parts
Some serials publish issues in more than one physical part. This may result from the extensive length of the issue, necessitating binding in two or more units. Or it can be used as a means of dividing different elements of the work. The individual units are usually numbered, e.g., 1998, part 1, 1998, part 2, etc. The cataloger may have the complete set of an issue, or just part 1, or only part 2 or 3. In all such instances, the operative principle is that it is the issue that is being described, not the subordinate unit. Thus, the designation (in the 362 field, the Description based on note, and the Latest issue consulted note) is that of the issue, not the part. Significant information relating to the parts should be included in notes.
Note: AACR2 12.0B1 and 12.3B1 refer to issues or parts as being the basis of the description and the source of the designation. The word “part” in these rules refers to cases where there is no issue, such as numbered articles in electronic journals, and should not be confused with serials issued in parts, as described in this section.
Pieces in hand:
Stanley Gibbons simplified catalogue stamps of the world.
2000, v. 2 (K-Z)
2001, v. 1 (A-F), v. 2 (G-N), v. 3 (O-Z)
2002, v. 1 (A-D), v. 2 (E-J), v. 3 (K-R), v. 4 (S-Z)
In record:
362 1# $a Began in 1983.
500 ## $a Description based on: 2000.
500 ## $a Latest issue consulted: 2002.
515 ## $a Issued in multiple vols.
Pieces in hand:
Vol. 1, no. 2, pt. 1 (July 1990
Vol. 1, no. 2, pt. 2 (July 1990)
Vol. 5, no. 1, pt. 1 (Jan. 1994)
Vol. 5, no. 1, pt. 2 (Jan. 1994)
In record:
500 ## $a Description based on: Vol. 1, no. 2 (July 1990).
500 ## $a Latest issue consulted: Vol. 5, no. 1 (Jan. 1990).
515 ## $a Each number issued in 2 parts, with pt. 1 being articles and pt. 2 consisting of statistical tables.
Pieces in hand:
Developments in Scandinavian cartography for 1997; Part 1, Articles. Maps of Denmark, Finland, Norway, and Sweden; Part 2 of Developments in Scandinavian cartography for 1997.
In record:
245 00 $a Developments in Scandinavian cartography for ...
362 0# $a 1997-
515 ## $a Issued in parts.
(A decision on whether to make the 515 note more specific and possibly include an added entry for the “Map” title should be based on evidence about the stability of the number and content of the parts, and the stability and prominence of the part 2 title.)
8.6. Closing off the numbering
When a serial ceases to be published or when a change in title or corporate body main entry causes a new record to be made, the record is "closed off." As with the first issue, the numbering of the last issue is given in a formatted 362 field only when it is in hand (AACR2 12.3F1). The numbering for the last issue may be given in a formatted note, even when the numbering of the first issue is not. If the last issue is not in hand but information concerning it is known, an unformatted 362 field may be given.
Recording the last issue
Last issue in hand; formatted 362 in record:
362 0# $a Fall 1981-spring 1989.
Last issue in hand; "Description based on" note in record:
362 0# $a -v. 16, no. 3 (Oct. 1989).
500 ## $a Description based on: Vol. 8, no. 4 (June 1981).
Last issue not in hand but information is known:
362 0# $a 1977-
362 1# $a Ceased with 1988 issue.
Year of last issue known, but not exact issue:
362 1# $a Ceased in 1987.
500 ## $a Description based on: Vol. 2, no. 3 (Mar. 1978).
Closing off a record may also involve making changes to the publication status code (008/06), dates in the fixed field (008/07-14), the publication date (260 $c), and the extent of item (300 $a). See Module 21 for further information about closing off records.
When adding the final numbering to a formatted 362 field, remove the “Latest issue consulted” note if present in the record.
8.7. Changes in the numbering
8.7.1. Changes in the system of numbering that do not go back to no. 1
If a publisher changes the system of numbering in some way, without beginning again with “no.1" or its equivalent, do not change the numbering in field 362 (or 500), but make a note when considered important, in field 515.
On pieces:
1983
1984
Volume 3, 1985
Volume 4, 1986, etc.
In record:
362 0# $a 1983-
515 ## $a Issues for 1985- called v. 3-
Changes in the numbering can cause confusion when a serial dies or is continued by another title because the form of the first designation will not match the form of the last designation. The change may be explained in a note.
On first issue:
Vol. 1, no. 1 (Mar. 1985)
On last issue:
No. 18 (Jan. 1992)
Changed with:
No. 15 (Aug. 1991)
362 0# $a Vol. 1, no. 1 (Mar. 1985)-no. 18 (Jan. 1992).
515 ## $a Issues for Aug. 1991-Jan. 1992 called no. 15-no. 18.
On first issue:
1st ed.
On last issue:
volume 33
362 0# $a 1st ed. (1965)-v. 33 (1990).
515 ## $a Issues for 1985-90 called volume instead of edition.
8.7.2. Successive numbering systems (AACR2 12.3G1)
A successive designation is a numeric designation that begins over again with no. 1 (or its equivalent) that may or may not be distinguishable from the first numbering scheme. To be distinguishable the new scheme must use different terminology (e.g., "v." rather than "no.") or include words such as "new series" (or their equivalent). Consider also a change from a numeric-only designation to a chronological- only designation or vice versa to be a successive designation (LCRI 12.3G1).
a. Numbering systems are not the same (i.e., distinguishable)
Give the latter system after the first preceded by a space-semicolon-space. Close off the old system if the last issue with that numbering is available.
362 0# $a Vol. 1, no. 1 (May 1980)-v. 8, no. 2 (Feb. 1988) ; no. 1 (Mar. 1988)-
362 0# $a No. 4 (Mar. 1982)-no. 19 (Jan. 1986) ; new ser., no. 1 (Mar. 1986)-
On pieces:
April 1989: Volume 1, no. 1 April 1989
Jan. 1991: 1991-1 Jan.
In record:
362 0# $a Vol. 1, no. 1 (Apr. 1989)-v. 2, no. 12 (Dec. 1990) ; 1991/1 (Jan. 1991)-
The numbering from the first and last issue of each system should be given in the formatted 362 field whenever the issues are in hand. If the first and/or last issue of one or more of the systems are not in hand, give the information in a note, as needed. In some cases, it may be necessary to include two 362 fields depending on what issues the cataloger has in hand.
362 0# $a Vol. 32, no. 2 (Feb. 1985)-
515 ## $a Issues for
362 0# $a No. 1-6 ; 2nd ser., no. 1- ; -3rd ser., no. 5-
500 ## $a Latest issue consulted: 4th ser., no. 3, published in 1999.
515 ## $a Issued in successive series, 2nd, 3rd, 4th, etc.
362 1# $a Began in 1992.
362 0# $a New ser., v. 1, issue 1-
500 $a Description based on: New ser., v. 1, issue 1, copyrighted 1996.
500 $a None published 1995; restarted with v. 1, issue 1 in 1996.
936 $a From information in the new ser., v. 1, issue 1 piece; the title appears to be the same as that on earlier issues [DLC]
b. Numbering systems are the same (i.e., not distinguishable)
When the numbering begins again with no. 1 or its equivalent using the same form of numeric and chronological designation without words, such as “new series,”
Prior to the 2002 revision of AACR2, such changes required the creation of a new record.
supply these words or their equivalent in the language of the serial.
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-
362 0# $a No. 1-no. 6 ; [new ser.], no. 1-no. 3; [3rd ser.], no. 1-
362 0# $a Vol. 1, no. 1 (Jan. 1992)-v. 4, no. 3 (Mar. 1995) ; [new ser.], v. 1, no. 1 (Jan. 1996)-
362 0# $a No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-
8.8. Further examples
This example is complicated by the fact that one year is given with the title while another is given with the numeric designation at the foot of the page. Since there are two issues, each bearing the same year in the title, the year alone could not constitute a chronological designation. The cataloger has chosen to use the chronological designation that appears with the numbering and account for the date in the title in a note.
362 0# $a Nr. 1 (1. Apr. 1988)-
515 ## $a Issues designated Apr. and Oct. each year cover fairs for the following year, with that year printed as part of the title.
The publisher of this bulletin has a good sense of humor! Since the chronological designation is given as found, the numbering, if cataloged from this issue, would be:
500 ## $a Description based on: Vol. 3, no. 1 (winter solstice 1988); title from caption.
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